The complete guide to

recruitment tech tools

 Contents
Introduction 3
The stats you need to know 4
Leverage your most important asset 5
Mobilise recruitment 6
7 tech tools to help you... 7
Harness text recruiting 8
Master video interviews 9
Embrace video cover letters 10
Streamline background screening 11
Simplify the reference process 13
Source new candidates 14
Connect all your systems and tools 15
Conclusion 16
About JobAdder 17

The complete guide to recruitment tech tools

Introduction
Technology has transformed the way we work. It streamlines processes,
drives better candidate sourcing, helps recruiters to work more efficiently
and improves the candidate experience, plus much more.

Today, automated processes that eliminate manual processing are vital to

productivity. They also empower busy recruiters to work from anywhere
and compete in tight talent markets.

In an effort to help you harness technology, we have prepared this guide.

We hope it helps you to recognise the tech tools that will have the most
impact on your busy day.

The complete guide to recruitment tech tools Page 3

 The stats you need to know...
Think you can get by without investing in the right technology? Think again...

68% of recruiting
professionals say that the
best way to improve recruiting
performance over the next five
years is by investing in new
recruiting technology.
94% of recruiters and hiring
professionals say that using
recruitment software has
positively impacted their hiring
process.
Over 98% of Fortune 500
companies use recruitment
software

The complete guide to recruitment tech tools

4
Are you ready to transform
how you work and remove a
load of manual processes?

Let’s go! Leverage your most important asset

The first place to start is with your recruitment system. Are you effectively leveraging
your recruitment database to find talent?

If you are using a recruitment system or applicant tracking system then your
database is packed with candidates that have applied for roles previously. It should
be the first place you look, even before you advertise a role, especially in a tight
talent market. It can be a cost-effective and quick talent sourcing tool.

Search your database

Are you nurturing your database and using it as a talent pipeline? What value are
you placing on the database? Because every bit of value you can squeeze from it
will help you to reduce your recruitment or talent acquisition costs and drive down
time to hire.

It’s a good idea to stay in touch with quality candidates that weren’t successful in the
role they applied for. Perhaps you were inundated with quality candidates but only
had one role to fill. Asking candidates if they are happy to be considered for future
roles will help to maintain a relationship with talented people. It’s also a good idea to
ask them regularly to update their details, ensuring your talent pipeline is current.

5
The complete guide to recruitment tech tools
A wonderful serenity has taken
Mobilise recruitment
Mobile apps that allow you to connect and communicate with
candidates, update interview details and collaborate on a range
of other tasks are vital. The efficiency savings they provide are
enormous.
Save time
In a candidate short market, time is of the essence and
recruiters need to move quickly with preferred candidates.
When your recruitment system is available via your computer
and a mobile app you have access to candidate data anywhere
and anytime, which makes communication and progressing
candidates through the hiring process effortless.
Improved data access
When the important elements of your recruitment tech stack
are mobile optimised, you have access to the data you need in
meetings, during your daily commute and anytime you need it.
The complete guide to recruitment tech tools
The complete guide to recruitment tech tools
Why go mobile?
● Don’t wait until there’s a pile of applications sitting in your inbox: View,
sort and shortlist applications while on the go.
● Collaborate better: View, upload and share resumes and cover letters.
● Find information fast: Run a quick search of your entire database from the
app.
● Skip the repetition in your search process: Create a shortlist of recent
searches to help you run your frequent searches fast.
● Always stay ahead: View a recap of your upcoming interviews, tasks and
meetings.
● Eliminate double handling: View and manage candidate and contact
records from the app.
● Know that your data is safe and secure: Your confidential recruitment
data is securely stored in the cloud.
We have 7 tech tools
to help you...

Page 7
1
Harness text recruiting

As a recruiter, you want to ensure your messages are seen,

clicked and replied to. With this goal in mind, it makes sense to
use text recruiting. More than 6.4 billion people globally have a
smartphone, which means it’s a very accessible medium. Text recruiting can be used to: The numbers tell the story:

● Send applicants interview reminders Approximately 95% of the text messages

Stay in touch
As the name implies, text recruiting is all about using text
messages to advertise available job positions, communicate
with your applicants and maintain contact with these individuals
during the hiring process.
● Answer questions from candidates
● Check in after an interview
● Let candidates know about new
opportunities
people receive are opened, read and
responded to within just three minutes.
The average person takes 90 seconds to
respond to a text, much faster than the 90
minutes it takes to respond to an email.

Save time
In the current tight candidate market, timing is key. Texting
provides faster read and reply rates than email or other
messaging channels,

The complete guide to recruitment tech tools Page 8

 2
A wonderful serenity has taken

Master video interviews

Since the COVID-19 pandemic hit, many employers
worldwide have switched to video interviews as a safe way
to meet with potential candidates.

Improved accessibility
Video conferencing is not a new thing, but recent
technological advances have made it more accessible for
employers and candidates. It is considered a normal part of
the recruitment process these days and is an effective way
to screen and meet potential candidates.
Top tips for video interviews
A long-term solution
It’s expected that this technology will continue to be used First things first, preparation is key! Before you schedule video
as part of the recruitment process, even post-COVID-19. So interviews, make sure you’ve set up your video conferencing platform
it’s worth investing in a quality tool. correctly. Set aside time to familiarise yourself with using the platform,
so you’re not fumbling around during the interview.
A tool for every budget
While there are specialist video interview tools available Don’t forget to test
that offer a ton of great features, there are also more If multiple people are conducting the video interview, make sure each
general tools available that most employers use daily. It person has set up the the system and tested it prior to the interview.
should be easy to select the best one for your needs and Take the time to make sure you’ve got the video settings where you
budget. want them. If you’re working from home, consider using a background
image to ensure your privacy.

The complete guide to recruitment tech tools

3
Embrace video cover letters
Recruiters know all too well that for some roles, cover letters can
come in the hundreds, even thousands. Reading through each one is
time consuming.

Candidate benefits
A video cover letter gives candidates the chance to show themselves
and their personality, and they can be really useful when it comes to
roles that receive a large volume of candidates.

Recruiter benefits
Most recruiters love video cover letters as it allows them to gain a
deeper understanding of the candidate, their communication style and
how they present themselves.

Works well for some roles

Video cover letters are useful for a variety of roles, including sales and
customer service, and they can reduce your time to hire, weeding
Fun fact
out time-wasters and easily identifying fit for a role.
JobAdder video cover letter functionality
allows candidates to submit a 60-second
video on their mobile, tablet or desktop
device. Recruiters can view a candidate’s
video submissions straight from the job
The complete guide to recruitment tech tools
application quick view. Page 10
 4
Streamline background screening
Bad hires can be costly for organisations today and background
screening provides employers with another layer of assurance,
especially if the candidate will be working with children or vulnerable
people. Technological advancements are automating this process.

Verify candidate identity

Online background checks are a quick way to verify the candidate is
who they say they are, this includes national police checks,
qualifications checks and credit and financial checks.

Streamline the process

The good news is today’s background screening solutions are
optimised to work with recruitment systems. This ensures they are not
only able to provide assurance to the employer they also eliminate the
manual intervention required with early solutions.

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 But what does tomorrow look like for background screening?
Artificial intelligence, machine learning and the use of image
software will solve big background screening challenges, such
as quality assurance, data accuracy, long delays and identity
fraud during the background checking process.
Biometrics is going to play a vital role
Biometric-based checks like facial recognition scans can be used
to ensure that candidates are who they say they are, by verifying
photo identification documents against the candidate’s facial
image.
The complete guide to recruitment tech tools
Blockchain
In the future credential management using blockchain technology
will provide the capability for candidates to manage their own
identification and personal data via a secure digital wallet, and the
candidate will then decide how their information is shared.
Paper-based documents like licences or certificates will soon be
phased out, and candidates will have far greater control over their
own information.
Page 12
5
Simplify reference checks
In order to gain a thorough understanding of an applicant's suitability for
a role it’s important to get an external view. This is usually done through
reference checking.

Performing a reference check allows you to cross reference dates and

also get an alternate view of the candidate’s strengths and weaknesses.
This process can be time consuming and cumbersome. Not anymore...

A key element of the modern recruitment tech stack is an app for

reference checking. It will streamline the process for recruiters and allow
referees to provide the information at a time that is convenient for them.
Most importantly, it will keep candidates updated with the status of their
reference and improve the overall candidate experience.

Automating the process has many benefits, one of which is that the
process is consistent and it eliminates any bias. It’s also faster and can
shave days from your time to hire KPI.

The complete guide to recruitment tech tools

6
Source new
candidates
Harness the power of LinkedIn to
source passive candidates. Tight
integration with LinkedIn Recruiter
allows JobAdder users to build their
talent pipelines effortlessly with
up-to-date information.
LinkedIn Recruiter System Connect is
a free integration between LinkedIn
Recruiter and JobAdder that simplifies
candidate sourcing and boosts
productivity.
The complete guide to recruitment tech tools
What’s in it for you?
Save 3+ hours a week
Candidate info is shared across
systems and teams, keeping your
team up to date wherever you’re
working, reducing switching back
and forth.
Improve collaboration
Everyone can access the same
candidate information, allowing the
entire team to work more efficiently
— and make more hires.
Provide a better candidate
experience
Have more personalized and
relevant conversations with
candidates using real-time profile
insights — providing an experience
that will keep them coming back
Page 14
7
Connect all your systems and tools
In recruitment, moving candidates through the process quickly is important. Not
only does it help recruiters to drive efficiency, but it also creates a better candidate
experience, and reduces the chance of losing talent to competitors.

Zapier is an online automation tool that allows you to connect your ATS to the
tools you already use, in order to automate repetitive tasks. It means you can
focus on more meaningful tasks, whilst engaging with candidates. What’s more,
with Zapier’s simple user interface, it’s easy to create a connection between your
ATS and another system to streamline your workflow and eliminate manual
processing.

Perhaps you want to automate the process of responding to candidates who

apply for roles, or send interview reminders. Maybe you want to automatically
send candidate data from your ATS to spreadsheets or vice versa. You might want
to connect your ATS to Slack. The possibilities are endless and so are the time
savings!

The complete guide to recruitment tech tools Page 15

 Conclusion
Technological developments are driving efficiency across all
facets of recruitment. When you are able to leverage these tools
more effectively, you will have more time for tasks that add more
value to your work.

We hope this guide provides clear tips and advice on the key
tech tools in the recruitment and talent acquisition sector,
empowering you to transform how you source and uncover
quality candidates.

At JobAdder, we’re dedicated to providing solutions to

recruitment problems. We want to make the recruitment process
more joyful and a whole lot easier.

Please reach out to our friendly team if you have any questions
about the strategies or tips provided in this eBook, we’d love to
chat!

Page 16
The complete guide to recruitment tech tools Page 16
 About JobAdder
JobAdder is a leading cloud-based recruitment software
solution that helps in-house and agency recruiters find and
manage talent more effectively through automation.
Attract candidates faster Track
Effortlessly post to more than 200 job See job status, review resumes,
JobAdder’s flexible powerful technology works with existing conduct interviews, update
boards and social sites. Create branded
recruitment processes and HR systems to offer a seamless candidates and hiring managers.
career pages.
experience. Recruiters get the tools they need to do great work,
ultimately enabling them to focus on what matters most.

If you would like to know more about JobAdder, click

here to contact us or visit www.jobadder.com Integrate
Connect JobAdder with the tools
you already use as part of your
recruitment process and talent
management.
Save
Determine which job boards have
the highest ROI and allocate
budget efficiently.

Dashboard
Customise to prioritise what’s important.
Measure performance and make
data-driven decisions that support your
goals.
Efficiencies
Design workflows, create jobs, email
templates and auto-responses to
match your hiring strategy.

The complete guide to recruitment tech tools 17

JobAdder Marketplace
An API-driven platform
Customise your recruitment tech stack with JobAdder’s apps and add-ons...

Reference checks Sourcing Employee engagement/HRIS

Background checks Automation Payroll

Video interviewing Job boards (over 100+)

Plus over 80 more at

jobadder.com/integrations

The complete guide to recruitment tech tools 18

 For more information or to arrange a demonstration call us or visit jobadder.com

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