BID OPENING

. PROCEDURES
COMPETITIVE BIDDING
COMPETITVE BIDDING

ACTIVITY RESPONSIBILITY DETAILS DOCUMENTS

CENTER/RESPONSIBLE
PERSONNEL
• BAC Sec. must • Technical
RECEIVED TECHNICAL AND stamp the face of Component
FINANCIAL ENVELOPES BAC SECRETARIAT the outer envelope (Envelope No. #1)
as RECEIVED
indicating thereon • Financial
the date and time Components
of received and (Envelope No. #2)
countersigned by
an authorized
representative.
• BAC Sec.
acknowledges /
recognizes the
present attendees
in the meeting.
ACKNOWLEDGEMENT BAC SECRETARIAT (The Regular
FOR ATTENDEES Members,
Provisional
Members, TWG,
Observer and
Bidder.

• Before the Opening

INFORMATION TO BE
ANNOUNCED
BAC CHAIRMAN
MARKING
OF ENVELOPE N0 # 01
(THE TECHNICAL COMPONENT)
/ Examination of
the Bids, The
Chairman reminds
the attendees to
use the standard
practice of non-
discretionary
criterion to
determine the
completeness of
required
documents.
• BAC Chair, Vice
Chair and Members
BAC marks the envelope
# 01 prior to the
opening.
 • BAC Chair orders • Technical
the opening of the Components
Envelope # 01 thru (Envelope No. #1)
BAC Sec.
• Upon opening of - Registration
the Envelope, The certificate from
BAC Sec. shall read SEC, Department
and check the of Trade and
submitted Industry (DTI) for
documents of each sole
bidder against a proprietorship,
checklist of or CDA for
required cooperatives.
documents to
ascertain if they - Mayor’s/Busines
are all present, s permit issued
specifically the by the city or
validity and municipality
completeness of all where the
the component of principal place of
envelope No. # 1 business of the
prospective
bidder is located.

- Tax clearance
per E.O. 398, s.
OPENING PROPER OF ENVELOPE 2005, approved
N0 # 01 BAC CHAIRMAN / BAC by the Bureau of
SECRETARIAT Internal Revenue
(THE TECHNICAL COMPONENT)
(BIR).

- Statement of the
bidder’s Single
Largest
Completed
Contract (SLCC)
similar to the
contract to be
bid.

- Statement of the
bidder of all its
ongoing
government and
private
contracts,
including
contracts
awarded but not
yet started, if
any, whether
similar or not
similar in nature
to the contract
to be bid.

VERIFICATION / COMPLETENESS
OF ENVELOPE N0. #01
BAC SECRETARIAT /
(THE TECHNICAL COMPONENT)
MARKING
OF ENVELOPE N0 # 02
(THE FINANCIAL COMPONENT)
- In the case of
procurement of
Infrastructure
Projects, a valid
Philippine
Contractors
Accreditation
Board (PCAB)
License or
Special PCAB
License in case of
Joint Ventures,
and registration
for the type and
cost of the
contract to be
bid.
- All requirements
contains
Eligibility and
Technical
Documents
specified in the
Invitation to Bid.
• BAC Sec. confirms
the Chairman for
the completeness
of Envelope No. # 1
• Upon Confirmation
and satisfies the
Technical
BAC CHAIRMAN Requirements, the
BAC Chair shall ask
all the attendees if
they have a motion
and to consider the
opening of
Envelope No. 2
• BAC Chair, Vice
Chair and Members
marks and sealing
BAC the envelope # 02
prior to the
opening.
 • BAC Chair orders • Financial
the opening of the Components
Envelope # 02 thru (Envelope No. #2)
BAC Sec.
• Upon opening of - - The bidder’s
the Envelope, The audited financial
BAC Sec. shall read statements,
and check the showing, among
submitted others, the
bidder’s total
documents of each
and current
bidder against a
assets and
checklist of liabilities,
required stamped
documents to “received” by the
ascertain if they BIR or its duly
are all present /The accredited and
completeness of all authorized
the component of institutions, for
envelope No. # 2 the preceding
calendar year
which should not
be earlier than
two (2) years
OPENING PROPER OF ENVELOPE from the date of
N0 # 02 bid submission.
BAC CHAIRMAN / BAC
(THE FINANCIAL COMPONENT)
SECRETARIAT - The bidder’s
computation of
Net Financial
Contracting
Capacity (NFCC).
However, in the
case of
procurement of
Goods, a bidder
may submit a
committed Line
of Credit from a
Universal or
Commercial
Bank, in lieu of
its NFCC
computation.

- Bid Proposal not

exceeding the
ABC as specified
in the
Instructions to
Bidders.
 • BAC Sec. confirms
the Chairman for
the completeness
of Envelope No. # 2
• Upon Confirmation
and satisfies the
VERIFICATION / COMPLETENESS BAC SECRETARIAT / Financial
OF ENVELOPE N0. #02 BAC CHAIRMAN Requirements, the
BAC Chair shall ask
(THE FINANCIAL COMPONENT)
all the attendees if
they have a
motion.

• The BAC Chair.

Informs the
SUBMITTED DOCUMENTS OF committee and the
ELIGIBLE BIDDERS ARE SUBJECT bidder, the
FOR EVALUATION submitted
documents /
BAC CHAIRMAN Proposals are
subject for
evaluation
END OF BID OPENING • The BAC Chair
Closing statement.

Note: The BAC Sec shall records the proceeding using a tape recorder or video recorder or any device that may
facilitate the recording. The Minutes of the Bid Opening should be prepared within 3 calendar days after the Bid
Opening date and sent to the BAC Members, Observers and Bidders.