UNIVERSITY OF
PERPETUAL HELP
SYSTEM DALTA
OFFICE OF THE UNIVERSITY REGISTRAR
PRIVACY POLICY AND TERMS OF AGREEMENT
The University of Perpetual Help System DALTA (UPHSD)
respects your right to privacy and the confidentiality of your
personal information.
The UPHSD Privacy Policy explains:
 What information it collects and why is it collected?
 Who uses the information and how it is used?
 To whom the information is shared?
 How long the information is retained?
 How the UPHSD will handle data breaches?
 What are the student’s rights with respect to his/her
personal information, and;
 How will UPHSD notify you of changes in its Policy and
Terms of Agreement?
It is the policy of UPHSD to respect and uphold data privacy
rights, and to ensure that all personal data collected from
students, their parents or guardians, employees and other third
parties, are processed pursuant to the general principles of
transparency, legitimate purpose, and proportionality as stated in
the Data Privacy Act.
What information it collects and why is it collected?
Collection, Acquisition and Generation Process:
Personal data in all the forms approved by the
University, including the following:
Written Records Digital Material Video
Images
Photographic data Biometric Records
These data shall primarily be used during your application for
admission. These may also be used throughout the duration of
your stay in the University.
1. Information during application for admission
Information to be collected usually includes personal and
directory information, but not limited to name, email address,
telephone number and other contact details, the history of
your family, your schools attended, your school
performance/disciplinary record, employment record,
medical record, etc.
2. Information throughout the duration of your stay with the
University
The University usually collects information with regard to your
academic undertakings, the classes that you are assigned to,
your scholastic performances, your attendance record,
medical record, etc. The University shall also collect
information relating to your co-curricular matters like service
learning, internship or apprenticeship records; as well as
extra-curricular activities like membership in school
organizations, leadership positions and participation and
attendance in seminars, competitions and programs. These
shall also include information that relates with your
disciplinary incidents with accompanying sanctions for it.
3. Information outside the personal information
These are information that are already outside the pretexts of
your personal information sent to or received by the
University even without prior request. The University shall
assure to scrutinize the legitimacy of such information in
order to determine whether to safe-keep these information or
not. The University shall only keep documents relative to your
educative interests and shall immediately dispose any
information that will safeguard your privacy.
Who uses the information and how is it used?
Access and Use of these information shall be solely through the
Office of the Registrar and any University personnel that has
legitimate interest in it for the reason of facilitating their assigned
duties.
How are these information used by the University?
These information are governed by permission and required by
law to track the legitimate purpose as an educational institution,
which includes various academic, administrative, historical and
statistical purposes.
Here are some instances when we use your information for the
Salawag-Zapote Road, Molino 3, City of Bacoor Cavite, 4102, Philippines Tel Nos.: (02) 8584-4377 / (046)477-0602
www.perpetualdalta.edu.ph
Molino Campus
Office of the Registrar
purpose of carrying out our interest as an education institution:
 Evaluation of application for admissions to UPHSD by
the Admissions under the Office of the Registrar.
 Process the confirmation of incoming first year students
and the transfer of students in preparation for
enrolment.
 Record, Generate, and Maintain student records
needed to track progress on academics, co-curricular
and extra-curricular, and financial considerations.
 Record, Safe-keep and Evaluate student work like
homework, seatwork, quizzes, long tests, exams, term
papers, theses, research papers, reflection papers,
essays, and presentations.
 Record, Generate, and Maintain information, either
retrieved manually, electronically, through Radio
Frequency Identification (RFID) or other means, of class
attendance and participation in curricular, co-curricular
and extra-curricular activities.
 Maintain list of students in directories and alumni
records.
 Compile and Generate reports needed for statistical and
research purposes.
 Provide services like health, counselling, information
technology, library, sports/recreation, transportation,
parking, campus mobility, safety and security.
 Manage and control access to school facilities and
equipment.
 Establish and maintain student information systems.
 Collaboration of faculty with regards to the grades for
academic deliberations.
 Process scholarship applications, grants and other
forms of financial assistance.
 Investigate incidents that relate to student behavior to
implement disciplinary measures.
 Communicate official school memos and
announcements
 Share marketing and promotional materials regarding
school-related activities
 Solicit student participation in research and non-
commercial surveys
 Send written memos or electronic advisories to the
clients for financial advisories like tuition fee balance,
and other financial considerations.
 Share information with persons or institutions as
provided below.
In cases that the University intends to use personal information
for reasons other than legitimate interests as an academic
institution, the University shall request your written authorization
for that specific purpose, unless the student requests to use the
information otherwise or if processing without your consent is
also allowed under the Act or other laws applicable to the
situation.
To whom the information is shared?
To pursue our interests as an educational institution which
include various academic, administrative, historical and
statistical purposes, we share your information in accordance
with the rules or as permitted by law.
Below are some examples of your personal information we may
share or reveal to others either using various medium such as
sending printed or digital copies:
 For curriculum evaluation purposes;
 Posting of acceptance to Perpetual System Schools,
giving of financial aids and earning scholarship grants,
class lists, class schedules and other legitimate
announcements on school bulletin boards or in other
areas within the school premises;
 Sharing of information to other people like parents,
guardians or nearest relatives as required by law or as
the need arises as determined by the school for your
best interest or protect you from harm or any danger and
the like;
 UNIVERSITY OF
PERPETUAL HELP
SYSTEM DALTA
 Furnishing schools, companies, government agencies
and others similar to those upon their request with
information regarding academic ranking or certificate of
good moral character for admission, student exchange,
apprenticeship or internship placements or anything
related to job or career;
 Providing information to possible sponsors,
benefactors, or donors for scholarship grants and any
other kinds of financial assistance;
 Furnishing the University of Perpetual Help Alumni
Scholars Association information of scholar graduates;
 Producing through publication of scholars’ graduation
booklet or pamphlet to be given out to donors, sponsors,
benefactors or to whoever give financial support;
 Giving out graduation program/invitations where the
names of candidates for graduation and other awardees
are listed during graduation ceremony;
 Reporting or furnishing information to the National
Privacy Commission (NPC) and other government
agencies such as Commission on Higher Education
(CHED), Department of Education (DepEd);
 Sharing information for accreditation and university
ranking purposes;
 Conforming or following with court orders, subpoenas
and the like;
 Replying to inquiries asking or verifying if you are a
bonafide or real student currently enrolled or an
alumna/alumnus of the school;
 Conducting surveys for the development of the
institution;
 Providing your personal or directory information to the
school’s alumni association;
 Posting your scholastic, co-curricular and extra-
curricular achievements (e.g. honors/dean’s list,
awards) in school bulletin boards, school publications,
websites and other social media sites;
 Promoting or advertising the school which includes its
activities and events to market the school by way of still
photos, videos, brochures, website posting, published
or broadcast advertisements;
 Live-streaming of the school’s activities and other
special events;
 Publishing news information, feature stories and literary
articles in the official school’s publication and social
media sites;
 Sharing or furnishing general (not individual) statistical
data on the result of entrance examination to Senior
High School (upon their request)
 Furnishing Government Offices and Non-Government
Offices required data for application of various kinds of
scholarships grants, and monetary and non-monetary
assistances for the students officially enrolled in the
University.
How long is the information retained?
Retention of your personal information for records purposes
(historical and statistical) shall be indefinite unless provided in
the appropriate school rules and procedures.
How are data breaches or infractions handled?
As required by law, any breach or infractions relative to data
security incident known to the University should be recorded and
reported. The School will have to address the breach by taking
all necessary steps to ease any negative or harmful effect of such
breach. However, if the school has strong suspicion that the
breach may affect your personal information, you should be
notified about it appropriately.
How will the UPHSD handle data breaches?
The University shall exert all its authority and justice to curb and
abate such breaches in augmenting the proliferation of such
action which will result to data theft wherein being protected by
the University. Furthermore, the legal processes the university
shall do commensurate the grievance of such breach.
What are the student’s rights with respect to his/her
personal information?
Any individual may approach the concerned section of the
University for Deletion, correction, alteration and update of
Salawag-Zapote Road, Molino 3, City of Bacoor Cavite, 4102, Philippines Tel Nos.: (02) 8584-4377 / (046)477-0602
www.perpetualdalta.edu.ph
Molino Campus
Office of the Registrar
his/her current information in accordance with the policies of data
protection implementation by the University.
How will UPHSD notify you of changes in its Policy and
Terms of Agreement?
The University reserves the right to modify its Policy and Terms
of Agreement at any time in its sole discretion. It shall publish
notice of such modification/s on its website
(www.perpetualdalta.edu.ph) and any modification is effective
immediately upon posting.
TERMS OF AGREEMENT
This agreement narrates the treatment of the personal
information that the University of Perpetual Help System
DALTA (UPHSD) collects in accordance with Republic Act
No. 10173, otherwise known as the Data Privacy Act of 2012
(“DPA”). The UPHSD has established a Privacy Policy
(“Policy”) in a separate Data Privacy Manual that covers:
What information it collects and why it is collected;
 Who uses the information and how is it used;
 To whom the information is shared;
 How long is the information retained;
 How will the UPHSD handle data breaches; and
 What are the student’s rights with respect to his/her
personal information.
 How will UPHSD notify you of changes in its Policy and
Terms of Agreement?
Please check the appropriate statement:
I am over 18 years of age and have read the Policy and
the Terms herein written and agree to be bound by them.
I am the parent/legal guardian of the applicant/student
who is a minor (below 18 years old). On behalf of the
applicant/student, I have read the Policy and the Terms
herein written, and agree to be bound by them. I
understand that the Policy and Terms refers to the
personal data of my child/ward.
By signing below, I agree with the following:
 Republic Act No. 10173, or the Data Privacy Act of
2012, and other relevant Philippine laws apply to the
collection and processing of my personal data.
 I understand that by applying for admission /registering
as a student of UPHSD, I am allowing it to collect, use
and process my personal data where a legitimate
educational or institutional interest exist in its
determination, as enumerated in the Policy and other
like circumstances.
 By providing personal information to UPHSD, I am
confirming that the data is true and correct. I understand
that UPHSD reserves the right to revise any decision
made on the basis of the information I provide should
the information be found to be untrue or incorrect.
 By entering into this Agreement, I am not relying upon
any oral or written representations or statements made
by UPHSD other than what is set forth in this
Agreement.
 Any issue that may arise in connection with the
processing of my personal information will be settled
amicably with UPHSD before resorting to the
appropriate arbitration or court proceedings within
Philippine jurisdiction.
____________________________________________
Signature Over Printed Name of Applicant/Student
____________________________________________
Date
____________________________________________
Signature Over Printed Name of Parent/Guardian
____________________________________________
Date