NOTICE WRITING

A notice is a written or printed news announcement or information. A notice can be about

a meeting, an event, an excursion/historical trip/a picnic, lost and found, change of
name/address/uniform/timings/venue etc.

PURPOSE
Notices are effective means of disseminating information related to different issues or
occasions. They reach to a large number of persons in a short time. Hence a notice is
written in simple and formal language. It is clear, brief and to the point.

DISPLAY
(a) School/College Notice Boards.
(b) Newspapers/Magazines.
(c) Public Notice Boards.

MAIN CHARACTERISTICS
(a) Format: It includes the word ‘NOTICE’, date, heading, writer’s name and designation.
(b) Content: It must answer the questions What? When? Where? How? etc.
(c) Expression: It relates to the overall organisation and relevance of the content as well
as grammatical accuracy and fluency.

Points to Remember
1. It must contain complete information.
2. The order of presentation should be clear.
3. State the purpose of notice clearly.
4. Content should include all necessary information, e.g. for a meeting the time,
venue, date and agenda.
5. Use impersonal language, i.e., third person. Avoid T and “You’.
6. Give the designation of the writer just below the signature.
7. The date of writing notice is generally put at the top.
8. Observe the word limit. If you exceed it, you will get a negative mark.
 NAME OF THE ORGANISATION/SCHOOL
NOTICE
DATE (April 25,2021)
CAPTION/HEADING

__________________________________________________________________
__________________________________________________________________
___________CONTENT(50WORDS)_____________________________________
______________________________________________
For further information please contact the undersigned.
Sign
Name
(designation)

1. You are Rahul/Rashmi. As President of the Literary Club of your school you have
organized an inter-school debate competition on the. occasion of the Silver Jubilee
 celebrations of your school. Write a notice in about 50 words, informing the
students of your school about the competition.

ST. THOMAS PUBLIC SCHOOL, LUCKNOW

NOTICE

5 Dec. 20XX
Silver Jubilee Celebrations
This is to inform you all that the Literary Club is organising an inter-school
debate competition on the occasion of the Silver Jubilee celebrations as per
details given below:
Date : 18 Dec. 20XX
Time : 11 a.m. onwards
Venue : Saraswati Auditorium
Topic : “Nuclear Armament is India’s best defence against cross-border
terrorism”
Last date for receipt of names : 10 Dec. upto 4.30 p.m. in the Activities Room. For
any further information contact the undersigned.
Rahul
Rahul/Rashmi
(President)

2. You are Ravi/Rachna. As President of the Cultural Forum of your school you have
organized an inter-school orchestra competition in your school. Write a notice in
about 50 words, informing the students of your school about this competition.
 RAS BIHARI MODEL SCHOOL, MATHURA
NOTICE

6 Apr. 20XX
Inter-School Orchestra Competition

All the students are hereby informed that our school in going to organise an
Inter-School Orchestra Competition for classes 9-12 which will be held as per
the following details:
Date : 14 Nov. 20XX
Time : 2 p.m. onwards
Venue : Vikram Auditorium
Last date for submission of Entry Forms : 10 Nov 20XX
For further information you may contact the undersigned.
ravi
Rachna/Ravi
President

3. You are Pradeep / Asha. As President of the Dramatic Club of your school you
have organized an inter-school competition in one-act plays . Write a notice in
about 50 words, informing the students of your school about this proposed
event.
 SCINDIA SCHOOL, INDORE
NOTICE

16 AUG. 20XX
Inter School Competition
On the occasion of Annual Inter School Events, the Dramatic Club of our school is
going to organize an inter-school competition in one-act plays as per details given
below:
Date : 30 Aug 20XX
Time : 10 a.m. onwards
Venue : Ashoka Auditorium
For more information please contact the undersigned.

pradeep
Pradeep/Asha
President

Practise Questions
1. You are president of the Cultural Society of your school. You are planning to
organise a cultural programme. Write a notice for the school notice-board inviting
names of students willing to participate. You are Sudhir, the secretary of the
society.
 2. You are David/Dorothy, the secretary of the Dance arid Drama Society of the
Sanskriti School, Patna. Write a notice for your school notice hoard inviting
students to give their names for a Fancy Dress Competition.
3. You are Pushpak/Pooja. As Secretary of the Social Service League of your school
you have organized a cultural benefit show in aid of mentally handicapped
children of your town, Vijayawada. Write a notice in not more than 50 words for
your school notice-hoard, giving necessary information about the programme.
4. You are Rohit/Rashi. As the Secretary of the Cultural Club of your school, you
have organised, a Cultural Evening as a thanks giving programme on the last day
of your school. Write a notice for your school notice-board, giving necessary
information about this event in not more than 50 words.
5. You are Praveen jPrabha. As the secretary, Science Club of your school write a
notice informing students about an Inter-School Science Exhibition and,
encouraging them, to participate in it.
6. You are Avant!Avinash. As Secretary of Students’ Forum you want to start a Wall
Magazine for the students of the school. Write a notice inviting articles, stories,
poems and campus-news for the Wall-Magazine.
7. Your school is organising a tour to Mumbai and Goa during the winter vacation.
Write a notice giving detailed information to the students. You are
Madhav/Madhavi, School Pupil Leader, St. Columbia’s Senior Secondary School,
Ameenabad, Lucknow. (Word limit: 50)
8. The Students’ Council of your school has organised an excursion to Ajanta and
Ellora for the students of classes XI and XII during winter break. As President of
the Council, write a notice in not more than 50 words telling the students about
this excursion and inviting their names for joining it.
9. You are Sanjay/Sangeeta. As President of the Excursion Club you have organized
an excursion to Kathmandu (Nepal) during the summer vacation for the senior
students of your school. Write a notice in about 50 words, informing the students
about the proposed excursion.
10. The 10th International Book Fair is being held at Pragati Maidan between 7
Feb.-14 Feb 20XX. As Secretary of Literary Association, write a notice informing
students about it.

LOST AND FOUND

1. Saurabh Shukla, a student of Class XII has lost hts calculator somewhere in the
School premises. Write a short notice for the school notice-board requesting the
finder to return it to him. Saurabh is a student of -Jam Model School, Surat.

JAIN MODEL SCHOOL, SURAT

NOTICE
15 Oct. 20XX
LOST ! LOST ! LOST
This is to inform you all that a Sharp-VM Calculator is lost in the School
premises during recess today. My initials SS are engraved on its black back. The
finder is requested to return the same to the undersigned. A treat is promised.

saurabh
Saurabh Shukla
XII B—Roll No. 67

2. You are Ashish Khanna of Class XII. You have found a watch in the school
playground. Write a notice for the school notice-board uniting its rightful owner to
claim the watch after furnishing necessary details about it.