ATENEO DE DAVAO UNIVERSITY

AUDIO-VISUAL CENTER

RESERVATION FORM
Video Wall Equipment

Date of Filing _____________________ Department/Office _______________________ Subject________________________

Borrower __________________________________________________________________ ____ _______________________

(Teaching &Non-Teaching Staff) Last Name First Name M.I. Contact #

Authorized Representative ____________________________________________________ ____ _______________________

(Student’ Name) Last Name First Name M.I. Contact #

Details of Reservation:
Date Needed Time Needed Title/Name of Event
_________________ ___________________ _______________________________________________________________
_________________ ___________________ _______________________________________________________________
_________________ ___________________ _______________________________________________________________

Policies and Guidelines for the Borrowing of Video Wall Equipment

Guidelines when borrowing video wall equipment

1. File your request at least two weeks before the date when you plan to use the video wall equipment.
2. State if you need one video wall set or two.
3. State the nature and name of the event where the use of the video wall is desired.
4. State the date when it will be used.
5. State the exact time when the event will start. Note that it takes around 2.5 hours to set up one video wall thus preparations need to start at least
2.5 hours before the event starts.
6. Provide the proposed floor plan of the event venue and where the video wall will be. The location will need to be assessed for suitability for
wiring and other concerns.
7. State how the video wall will be used and what inputs will be used such as laptops, video cameras, etc. Identify who will operate the equipment
used for the inputs.
8. Identify who will be overall in-charge of the event.

Policies regarding the borrowing of video wall equipment

1. First come, first served policy.
2. The borrowing office must take care of the following (especially if the request is approved):
a. Coordinating with the Physical Plant Office regarding transporting the video wall equipment to the venue and back to the storage,
b. Coordinating with the Physical Plant Office regarding the provision of a platform where the video wall equipment is to be located,
c. Coordinating with the Physical Plant Office regarding the provision of electrical supply/electrical outlets for video wall equipment
and other related equipment such as HDMI switcher, extenders, computers, etc.,
d. Coordinating with Audio Visual Office regarding the video wall operator during the event,
e. Coordinating with the HRMDO regarding the request for approval for overtime of personnel involved in the assembling and
dismantling of the video wall equipment,
f. Providing breakfast meals for personnel doing overtime early in the morning to assemble video wall that will be used in the morning.
g. Providing dinner meals for personnel doing overtime immediately after office hours to assemble the video wall equipment for an
event which starts between 6:00 PM and 8:30 PM
3. If the venue is sufficiently dark, use LCD projectors instead.
4. If the video wall will be used outdoors and the weather service predicts rain during the event, the approved request will be canceled.

Rates for LFD Equipment Use (excluding installation and dismantling fees): (The rates apply to all ADDU offices and departments. Events organized
by the students, i.e., Samahan and campus clubs, are free of charge.)

_____Whole Day (8:00 AM – 5:00 PM) - Php 6,000.00 only

_____Half Day (8:00 AM – 12:00 noon OR 1:00 PM – 5:00 PM OR 5:00 PM – 9:00PM) – Php 3,000.00 only

Modes of Payment:

_____Fund Transfer to DCB-Library Account No. 7501-8309

_____Cash Payment at the University Cashier (Statement of Account will be provided, and copy of the receipt shall be submitted to the Audio-
Visual Center Office)
Note: Please attached the signed Fund Transfer form upon submission of the reservation form at the AVC

I have read and understood the policies and guidelines regarding the use of Video Wall Equipment and that I will be held liable for
loss or damage to the equipment arising from neglect, misuse, or abuse.

Borrower’s Signature __________________________________________________ Received/checked by: _________________________________

Faculty & Non-Teaching Staff Audio-Visual Staff

c2019