GUIDANCE NOTES

Local DRRM Councils Categories

Gawad KALASAG

Local Disaster Risk Reduction and Management Councils are at the forefront of
DRRM as they have the primary responsibility as first disaster responders under RA 10121.
As such, It is not the intention of this guidance note to only assess the compliance and
measure the effectiveness of the DRRM programs being implemented at the local level in
accordance with DRRM Act and the National DRRM Plan, but also for the National DRRM
Council and other intermediary LDRRMC to identify the correct strategy by which they can
support the LGUs in implementing an effective DRRM program in relation to their strengths
and identified gaps.

The National Disaster Risk Reduction and Management Framework emphasizes the
use of resources for disaster prevention, mitigation, preparedness and climate change
adaptation in order to effect the paradigm shift that will be more effective towards attaining
an integrated approach to genuine social and human development to reduce disaster risk.
Following this principle, the new checklist/instrument uses a recalibrated scoring mechanism
to put more emphasis and thus, encourage stakeholders to enhance their respective disaster
risk reduction activities particularly for the pre-disaster phase. Thus, the total score of 100
points have been re-distributed accordingly: Prevention and Mitigation = 35 points,
Preparedness = 30 points, Response = 20 points, and Rehabilitation and Recovery = 15
points. Note that in accordance with the new Gawad Kalasag guidelines, a score of 80% is
needed for an entry to be endorsed by the Regional Selection Committees to the National
Selection Committee.

Classification of LGUs shall be based on the income class as determined by the

official listing of the Bureau of Local Government Finance, Department of Finance as listed
on their website <http://www.blgf.gov.ph>.

Classification of barangays will be based on National Statistical Coordination Board

ResolutionNo.9 Series of 2003(see link: http://www.nscb.gov.ph/resolutions/2003/9.asp) or
in the listing in the NSCB Philippine Standard Geographic Code Interactive Database see
link: http://www.nscb.gov.ph/activestats/psgc/ This should be reflected in the endorsement
letter containing a certification that the RSC have ensured that the entry is in the proper
category lest the risk of disqualification.

I. MINIMUM REQUIREMENTS:

1. LDRRM Office
2. Permanent LDRRM Officer
3. Operations Center
4. LDRRM Plan (approved and patterned from the NDRRM Plan)
5. CLUP and CDP (updated or ongoing formulation)
6. LCCAP (approved and patterned from the NCCAP)
7. Other basic requirements specified under the RA7160

Absence of any of those aforementioned requirements would render the LGU, except
for the barangay categories, disqualified for applying to the Gawad KALASAG awards

II. DISASTER PREVENTION AND MITIGATION: 35 points

1. Risk Assessment = 8 points

1.1 Availability of maps (4 points)

• Number of relevant, updated and digitized maps (must have)

present and prominently displayed

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  Multi-hazard maps – maps that highlight areas that are
affected or vulnerable of a particular hazard. Depending on the
information contained therein, it can also be considered a
hazard susceptibility map. The availability of these maps also
depends on what hazards the LGU is vulnerable or exposed
to. Maps can either be scientifically generated or drawn from
community experience of hazards. Scale (for available
scientifically generated maps) must be appropriate for the area
coverage of LGUs. Region and Province at 1:50,000
scale(note: landslide and flood hazard map at 1:50,000 scale
is completed and available with the Mines and Geosciences
Bureau MGB, DENR); Cities and Municipalities at 1:10,000
scale; Barangay preferably at a larger scale (1:5,000 scale).
Community driven hazard maps are also often generated for
barangays.

 Vulnerability Maps – a thematic layer which provides a

spatial display of vulnerable elements (especially critical
infrastructure, facilities, etc.) and their attributes that are
exposed to hazards.
 Capacity/resource maps – a thematic layer that shows
the distribution of resources that can be used or mobilized
in the event of a disaster. It also indicates the current
coping capacity to respond to the requirements of disaster
management.
 Risk map is a combination of all these thematic layers. It is
an important tool to guide decision makers in prioritizing
the interventions that will be introduced to reduce the
identified disaster risks.
Note!
- Rating scheme: By percentage – availability of maps vs the hazards present in the
LGU and updated suggests that maps are 3-6 years current
- Availability of Risk Map shall be given Progressive points
- Availability of GIS Map (for Province/Cities & Municipalities (1st-3rd Class) but not
required/additional points for Municipalities (4th-6th class)
- Additional Points can be given to LGUs whose multi-hazards are shown using
Gegraphical Information System (GIS). LGUs with GIS capability are often times able
to develop a risk map using the above mentioned maps as layers. In which case,
they are deemed to be at a more advanced stage of determining their respective
disaster risks provided that they are properly supported by technical experts or
experts from mandated agencies.
- According to IRR of RA 10121, hazard maps and contingency plans should be
prominently displayed and information for the same should be disseminated to the
public.
- Functionality: Are the maps understood and being used accordingly by the
community to stregthen their DRM? (probing question)
- Sorce Document: LDRRM Plan

• Correct scale of maps for – cities/municipalities- 1:10,000

- provinces – 1:50,000
- barangays – 1:5,000/spot/community
map
Note!
- Rating scheme: deduct point/s if theof scale of maps are not ideal
- Source Document: LDRRM Plan, maps

1.2 Database of elements at risk (2 points)

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 • Complete, updated and disaggregated

 database or databank of all elements at risk to include sex

disaggregated information of the population (men, women,
children, elderly, pregnant women, persons with disability ,
members of IP/ICC communities and other vulnerable sectors),
structures and building attributes, economic valuation of
properties, land-use and other pertinent information. The
database should correspond to the hazards identified.
Additional Points for LGUs who are using the DILG CBMS
Community-based Management System with DRR-CCA
indicators.
Note!
- Rating scheme: 1 point for complete and disaggregated data, additional 1 point for
updated and diaggregated data (updated is at least 3 years old data from the date of
assessment)
- Source document: local DRRM plan

1.3 Conduct of Risk Assessment and Analysis (2 points)

• Result of risk assessment and analysis

 In the conduct of risk assessment, any available tool utilized is

appropriate, however, in the narrative report the following
elements should be present: a) maps ; b) matrices; c) findings;
and, d) recommendations.
Note!
- Rating scheme: full 2 points for narrative report with maps, matrices, findings and
recommendations
- Source document: risk assessment and analysis report, CLUP

2. Plans, Policies and Budget:8 points

2.1 Disaster Prevention and Mitigation PPAs in local plans and program (2
points)

• Number of PPAs incorporated in the LGU’s local plans (PDPFP for

provinces, CDP and CLUP for Cities and Municipalities and BDP
for Barangays) and investment program (PDIP for provinces and
LDIP and AIP for Cities, Municipalities and Barangays)

 Local DRRM Plan – as per NDRRMC guideline, the local

DRRM Plan wll be used as basis for allocating 70% of the
LGU’s local DRRM Fund. Review their Local DRRM Plan. It
shall cover 4 aspects of DRRM, namely: disaster
preparedness, response, prevention and mitigation, and
rehabilitation and recovery. These LDRRMPs should be
consistent with the National DRRM Plan 2011-2028 and be
implemented by Local Disaster Risk Reduction and
Management Offices in every province, city and municipality
and BDC/BDRRM Committee in barangays.

 DRR compliant local development plan, comprehensive

land use plan, and medium-term and annual investment
program– (get copies of these).LGUs must ensure that the
DRRM programs and projects under the LDRRMP are also
integrated into their local plans (PDPFP, CLUP, CDP and

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 BDP), including medium-term and annual investment
programsallowing DRRM to be budgeted. A Joint DILG-DBM
Memo-Circular2011-1 also allows the use of 20% development
fund for DRR projects such as construction of evacuation
centers, rehabilitation of local roads or bridges, purchase or
repair of area-wide calamity-related alarm or warning system
and appropriate rescue operations equipment; and purchase
and development of land for relocation of victims of calamities,
among others. The NEDA Guidelines for Integrating DRR and
CCA in subnational development planning is already available
as guide for regional and provincial level planning. The HLURB
have issued a guideline on integrating DRR and CCA into the
CLUP. For Province, get a copy of its Provincial Development
and Physical Framework Plan (PDPFP).

Note!
- Rating scheme: 1 point for total PPAs amounting to 5% of total budget or less,
progressive points for more than 5%
- climate-tagged AIPs will receive premium/bonus point
- Source documents: PDIP/LDIP/AIP

2.2 Funding for prevention and mitigation PPAs (2 points)

• Number of PPAs in the approved budget and statement of receipts

and expenditure (SRE)

 Appropriation and fund utilization for DRRM must be

looked into as evidenced by the Sanggunian-approved
budget and report on Statement of Receipts and
Expenditure (SRE) prepared by the local Treasurer.
Note!
- Rating scheme: 1 point for preventioan and mitigation PPAs in the approved AIP
and budget another point if PPAs were actually implemented
- Source documents: Approved AIP and Budget and SRE report of the Local Treasurer

2.3 Updated Zoning Ordinance/Provincial Development and Physical

Framework Plan (PDPFP) (2 points)

• Updated zoning ordinances for cities and municipalities are the

product of a disaster risk sensitive land use planning, for Provinces
DRR/CCA compliant PDPFP.

Note!
- Rating scheme: 2 points for updated: CLUP – 9 years current and 6 years for
PDPFP
- Source Document: PDPFP, CLUP

2.4 Participation of non-state actors in the implementation of prevention and

mitigation PPAs(2 points)

• Percentage of non-state actors participating in the implementation

of PPAs

 Non-state actors include those stipulated in RA 8425 that

divides the basic sectors into 14 main groupings: Farmers
and landless rural workers; Artisanal fisher folk; Urban
poor; Indigenous People and Cultural Communities;
Workers in formal labor and migrant workers; Women;

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 Children; Youth and students; Senior citizens; Persons with
disabilities; Victims of disasters and calamities; Non-
governmental organizations and Cooperatives
 Participation in the implementation of PPAs are mainly on
monitoring and evaluation.
Note!
- Rating scheme: 2 points for participation non-state actors in all PPAs
- Source Document: Post-activity/terminal reports

3. Early Warning System:4 points

3.1 Established EWS (4 points)

• Presence of EWS protocol per hazard

• Presence of four elements of sound EWS

 The four elements of a sound EWS are: 1) risk knowledge

– refers to the conduct of a disaster risk assessment,
preferably participatory in nature, gathering data on the
occurrence of hazardous events and its negative
consequences. It softentimes entails evaluation of a
multitude of data concerning people and where they live: 2)
monitoring and warning - specifically for slow-onset
disasters, a sound EWS should serve as a continuing
warning and predictive tool on the expected occurrence of
disaster; 3)communication and dissemination–this refers to
the effective platform for risk monitoring and alert signals
such as: radio, mobile telephony (call & text), and other
indigenous and traditional communication media such as:
bells, megaphones, town crier, neighborhood rondas on
foot, etc.; and 4) response capability –a good EWS should
be able to cooordinate response capabilities and
humanitarian actionsapropos to the scenario built from risk
knowledge as well as monitoring and warning. These
response capabilities are best contained in written
response protocols per hazard.
 Early warning systems should have been established and
functional against identified (based on risk assessment)
disaster risks such as floods and tsunami. The system
should cover all areas at risk. An effectively managed
community-based or people-centered EWS is an
advantage.The EWS (per hazard) should be functional
and if there is an ordinance supporting this can be an
added point. Best practices can be further documented.
 Ensure that EWS are properly explained and understood
by the vulnerable sectors

Note!
- Rating scheme: 1 point foreach EWS per hazard with the presence of each of the
elements of sound EWS as stipulated in the protocol
- Source Document: EWS protocol

4. Risk Financing: 5 points

4.1 Insurance coverage (2 points)

• Presence of insurance policies for LGU facilities and equipment

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 4.2 Calamity loan agreement (1 point)
• MOU/MOA with financing insitutions

4.3 Accredited Community Disaster Volunteers (2 points)

• Insurance coverage of ACDVs

 Insurance coverage of facilities and equipment against fire

and (acts of God) should be availed.Cooperatives, micro
finance institutions, etc, should be able to extend calamity
loans(but not necessarily to the council). Insurance for
duly accredited community disaster volunteers (ACDVs)
may also be given credit under this criteria
 Other innovative risk financing mechanisms is an
advantage and can be documented as best practices.
 Look for Risk Financing Plan of LGUs
 Insurance may include crops, livestock and others
Note!
- Rating scheme: Comprehensive Insurance for vehicles should be given premium
points
- Source document: Copies of the insurance policies

5. Environmental Management:4 points

5.1 Local environmental laws (2 points)

• Enacted environmental code/ordinances

5.2 PPAs on Environmental Management (2 points)

• Number of PPAs actually implemented

 Look for programs and policies that integrates DRR,

climate change adaptation and environmental
management. (best practices can be documented (i.e.
Reforestation, Solid Waste Management, etc.) Additional
points for LGUs who have documented program
innovations on Environment that corresponds to
DRR/CCA
 Are Environmental Programs consistent with the national
and local planning program?

Note!
- Rating scheme: 2 points for LGUs with enacted environmental code; 1 for with
environmental ordinances only
- Rating scheme: 2 points for 80-100% environmental management PPAs
implemented
- Source document: SRE, LGU Accomplishment Report

6. Infrastructure Resilience: 6 points

6.1 Inspection and assessment (2 points)

• Infrastructure Audit report

6.2Compliance to standards (2 points)

• Number of construction and occupancy permits are compliant to
national laws

6.3Maintenance work (2 points)

• Regular risk assessment

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 • Maintenance work undertaken
• Budget allocated and utilized

 Find out if the design of existing infra made use of

existing hazard/risk maps. Are the same considered in
future plans/designs? Existing infra are encouraged to be
periodically assessed by engineers to determine its
integrity to withstand hazards.
 Construction and maintenance must be compliant to the
National building code. Capital investment planning
should properly address disaster risks, based on a good
risk assessment.

Note!
- Rating scheme: premium points for LGUs promoting green technology
- Source document: Infra audit report, maintenance record database

III. DISASTER PREPAREDNESS: 30 points

(For P/C/M only)

1. DRRMC Organization: 6 points

1.1 Functionality of LDRRMC (2 points)

1.2 Regularity of Council Meetings
1.3 Quorum during Council meetings
1.4 Regularity of Committee meetings
1.5 Organization of DRRMCs of subordinate LGUs
1.6 Institutionalized subordinate DRRM Offices (for Ps only)

 Functional DRRMCs based on requirements of RA 10121.

Institutionalization requirements such as ordinance, resolution,
or executive order passed organizing the DRRMC;
Organizational chart that clearly identifies the responsible
person and their respective functions; Representation of other
stakeholders especially 4 CSOs and 1 private sector
representative (under RA 10121); Regular council and
subcommittees meetings and attendance.

 Organized council and standing committees per sec 11 of RA

10121

 For barangays, it is important to prove that the Barangay

Development Council has indeed assumed the role of a
Barangay DRRM Council in accordance with RA 10121.

Note!
- Supporting Document: Minutes of the meeting
- Supporting Document: Minutes of the Committee meetings prior to the
Council Meetings
- Supporting Document: Certificate of Accreditation of non-state actors

(For Barangays)
1. Barangay Development Council: 6 points

1.1 Functionality of BDC

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 1.2 Regularity of meetings
1.3 Quorumn during meetings
1.4 Regularity of standing committees/task unit meetings

2. DRRM Office/Barangay DRRM Committee: 11 points

2.1 DRRM Office/Barangay Desk established

2.2 Personnel Complement/Barangay Organizational Structure
2.3 Capacity Developmnent for Personnel
2.4 Equipage
2.5 Operations center
2.6 Skills and competencies of personnel
2.7 IEC Materials
2.8 Stockpiles and agreements
2.9 LDRRM Fund Utilization report

 Institutionalized DRRMOs:LDRRMOs should be created

through an ordinance passed by the Sanggunian and should
be functional. A barangay DRRM Committee under the BDC
shall perform the function of a LDRRMO.
 DRRMO Office refers to the physical facility or office with
proper equipment.
 Permanent Staff-according to IRR of RA 10121, the LDRRMO
shall be composed of a DRRM Officer and at least three staff
for administration and training, research and planning, and
operations and warning. The DRRMO must be civil service
eligible, must have civil defense service or DRRM experience.
 The Barangay DRRM Committee shall be headed by the
Punong barangay. The Punong barangay shall ensure the
participation of at least two CSO representatives.
 Other staff of the LDRRMO must be performing their task on a
permanent capacity and preferably with a plantilla position.
 The ordinance creating the LDRRMO must provide for its
budget.
 Stockpile of relief goods should be pre-positioned in strategic
areas. In addition, the LDRRMO may also have standby
arrangements with suppliers to deliver goods immediately after
a disaster. A Memorandum of Agreement (MoA) with
suppliers can be an added point.
 IEC and advocacy plan must encompass all hazards present in
the LGU

Note!
- Rating scheme:on personnel complement, Increase the weight for permanent
personnel. Province and HUCs/Cities- must comply with the law (4 plantilla). 1st -6th
class municipalities (atleast 1 plantilla)
- CapDev activities within the assessment period, at least 2 trainings each. Give
primary points for Advanced trainings, half point for Basic
- Supporting Document: Sample IEC attached in the entry,After activity
report,Certificate of Participation,

(For P/C/M/B)
3. Plans

3.1 Local DRRM Plan

3.2 Contingency Plan

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 3.3 Communication Plan

 Local DRRM Plan shall cover 4 aspects of DRRM, namely:

disaster preparedness, response, prevention and mitigation,
and rehabilitation and recovery. These LDRRMPs should be
consistent with the National DRRM Plan 2011-2028 and be
implemented by Local Disaster Risk Reduction and
Management Offices in every province, city and municipality
in the country
 Contingency Plan of the must analyze specific events or
emerging situations that might threaten the community or the
environment and establishes arrangements in advance to
enable timely, effective, and appropriate responses to such
events and situations. It is a Pre-disaster Recovery Plan to
include Business Continuity Plan.
 Contingency plans should be able to reflect institutional
mechanisms/arrangements during disaster esp in camp
management
 Contingency plans should also link to existing continuity plans
for schools (education continuity plan), business (business
continuity plan), offices which are affected by the disaster
(based on RA 10821)
 Vulnerable sectors and other institutions which may be
affected by the disasters (e.g., schools, business, etc) should
be consulted in the preparation of the plans
 A good communication plan

Note!
- Plans must be 3 years current from the date of assessment
- Quality of LDRRMP (e.g., considers operations listo, CCA, GAD, in the plan)
- Additional Points for LGUs who have Local Climate Change Action Plan (LCCAP)

4. Capacity development for community and stakeholders: 7 points

4.1 Basic DRRM orientation
4.2 Evacuation Camp Management
4.3 CBDRRM
4.4 Search and Rescue
4.5 Fire Suppression
4.6 Medical services
4.7 ICS
4.8 Family and Community Disaster Preparedness and Monitoring
4.9 Psychosocial intervention
4.10 Involvement of CSOs/NGOs, Bussiness and private sector

Note!
- Capacity Development or Training Activities (please note that advance training
should get whole points while basic training should only be half of the alloted pts.)

5. Partnership Mechanisms and Linkages: 3 points

 Programs supported by other partners aside from those regular

members of the council. MOU or MOA are preferred as proof that
programs can be sustained.
 Resource mobilization in terms of value added service, donations,
volunteerism, pledges bourne from Corporate Social Responsibility

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 from the business or private sector and other proactive means of
mobilizing resources for disaster preparedness. These may also be
documented as examples of best practices.
 Alliances with private organizations and other institutions. MOU or
MOA are preferred as proof that DRR programs can be sustained and
imp[lemented. Additional points can be given to inter local
collaboration. LGUs among themselves enter into collaborative
partnerships that allow for sharing and coordinating in the benefits and
costs of delivery of public services and goods as wells as inter
jurisdictional activities, projects, programs, and plans.

Note!
- Supporting Documents: MOA and MOUs
- Supporting Document: Receipts, Photos

IV. DISASTER RESPONSE: 20 points

 It is usually observed that not all LGUs competing for the KALASAG
experiences a major disaster during the year that their achievements
are to be reviewed. Hence, two options are provided to come up with
an objective criteria for disaster response. One option is to review the
demonstrated capability of those LGUs with no disaster response
operations and the other is to review the actual capacity of those
LGUs with disaster response operations. Voluntary assistance to
other disaster-striken LGUs may earn the nominee an added point.

 With or without disaster response operations will be defined as:

a) Without disaster response operations – the LGU did not
conduct response operations in the current year in review
b) With disaster response operations – the LGU conducted a
response operation in the current year in review
 With ensure that all disaster response operations are vulnerable
sector-responsive (14 basic sectors of society)
(as evidenced by a manual of flow chart)

Note!
- Supporting Docs: Logbooks and Reports

V. DISASTER REHABILITATION AND RECOVERY: 15 points

 If the LGU has not suffered any major disaster in the preceding year,
review status of rehabilitation actvities which may have continuing as
a result of the most recent disaster that the area has experienced.
Try to see if the conditions for the disaster have not been address
recreated by the ongoing rehabilitation program or activities.
 Restoration – determine if early recovery activities undertaken to
bring back the affected areas to almost normal condition.
 Post Disaster Needs Assessment (PDNA) – determine if a PDNA has
been conducted to guide and plan for the recovery and rehabilitation
phase. Utilization of recommended PDNA reporting template
(DANA/DALA for barangays).
 Validation of Pre-disaster Recovery Plan (in the event of a major
disaster)
 Recovery Plan – In the formulation and implementation of a disaster
recovery plan, look for the involvement of all stakeholders especially
the communities affected by the previous disaster or a likely disaster.
 With or Without disaster rehabilitation activities will be defined as:

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 a) Without disaster rehabilitation activities – the LGU did not
experience a major disaster in the preceding year of review,
but may have experienced a major disaster in previous years
b) With disaster rehabilitation activities – the LGU experienced
a major disaster in the preceding year under review.
Note!
- Multi stakeholder As evidenced by terminal reports
- With disaster restorations - Supporting docs: reports, list of PPAs status of
implementation

Legend:
• - INDICATORS
• - Additional information
Note! - Guide to ratings

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