How to use this template

This is an event plan used to break down all the activities into timeline
to make sure your teammates are all on the same page. Use this plan

Recommendations

List all items that need to be accounted for in your b

Budget where you can minimise spending. You can then en
your estimate.
To make the most out of your event plan, ensure thi
Event Timeline tasks are taken. Use the drop down in "status" to ch
holidays.

Enter all the major dates in the lead-up to your even

Key Dates
bump-out days.

Need more info?

Today, LinkedIn members number more than 500 million of the 3 billi
affluent, and educated people.To reach your targeted attendees, Link
attendees to register through messages in the LinkedIn newsfeed and

Stay up to date on LinkedIn Marketing Solutions at www.marketing.lin

activities into timelines, resources and responsibilities. This will also help you to keep an eye on y
e page. Use this plan to manage your time to ensure you have a successful and smooth event.

ccounted for in your budget in the "Estimate" column. This will enable you to keep track of your finances
ding. You can then enter your actual costs into the "Actual" column to track whether you are over or unde

event plan, ensure this is updated daily. If this is shared with your team, they need to be making updates
down in "status" to change what status your task is up to. Use the colour key to identify delays, importan

e lead-up to your event. This could be speaker briefings, deadlines for contract submissions to vendors o
0 million of the 3 billion professionals on the planet, representing the largest group anywhere of in
eted attendees, LinkedIn offers Sponsored Content and Sponsored InMail -- two products that wi
nkedIn newsfeed and inbox.

at www.marketing.linkedin.com
 you to keep an eye on your budget and
sful and smooth event.

eep track of your finances and identify areas

hether you are over or under spending to

need to be making updates as any actions on the

o identify delays, important dates and public

t submissions to vendors or bump-in and

est group anywhere of influential,
ail -- two products that will drive your
 Event Bud

Venue
Location hire fee
AV rental
Security

Catering
Food
Beverage
Staff

Décor
Furniture hire
Linens
Crockery
Props
Signage

Event programming
Speakers
Performers
Videographer
Photographer

Travel/Accommodation
Flights
Transfer
Accommodation

Attendee services
Charging station
Giveaways
Storage
Nametags

Communication
Mobile App
Flyers

Marketing
Email marketing
Surveys
Design

Social Media
LinkedIn
Facebook
Twitter
Instagram
Sponsorship
Sponsorship
Complimentary passes
Permits
Insurance

Other
Event Budget

Estimated total Actual total

$ - $ -

Estimated subtotal Actual subtotal

$ - $ -

$ - $ -

$ - $ -

$ - $ -
$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -
$ - $ -

$ - $ -
 Over/Under spend
$ -

Over/Under spend
$ -

$ -

$ -

$ -
$ -

$ -

$ -

$ -

$ -
$ -

$ -
 Event Timeline

Expected Time
Event Day
Public Holidays

Due Date Task Status

Complete
Timeline

M T
Owner Comments 3-Jul-17 4-Jul-17
 JULY 2017
W TH F M T W TH F
5-Jul-17 6-Jul-17 7-Jul-17 10-Jul-17 11-Jul-17 12-Jul-17 13-Jul-17 14-Jul-17
JULY 2017
M T W TH F M T W
17-Jul-17 18-Jul-17 19-Jul-17 20-Jul-17 21-Jul-17 24-Jul-17 25-Jul-17 26-Jul-17
 TH F M T W TH F M
27-Jul-17 28-Jul-17 31-Jul-17 1-Aug-17 2-Aug-17 3-Aug-17 4-Aug-17 7-Aug-17
Picnic Day (NT)
 AUGUST 2017
T W TH F M T W TH
8-Aug-17 9-Aug-17 10-Aug-17 11-Aug-17 14-Aug-17 15-Aug-17 16-Aug-17 17-Aug-17
 F M T W TH F M T
18-Aug-17 21-Aug-17 22-Aug-17 23-Aug-17 24-Aug-17 25-Aug-17 28-Aug-17 29-Aug-17
 W TH F M T W TH F
30-Aug-17 31-Aug-17 1-Sep-17 4-Sep-17 5-Sep-17 6-Sep-17 7-Sep-17 8-Sep-17
 SEPTEMBER 2017
M T W TH F M T W
11-Sep-17 12-Sep-17 13-Sep-17 14-Sep-17 15-Sep-17 18-Sep-17 19-Sep-17 20-Sep-17
 TH F M T W TH F
21-Sep-17 22-Sep-17 25-Sep-17 26-Sep-17 27-Sep-17 28-Sep-17 29-Sep-17
Queen's Birthday (WA)
 M T W TH F
2-Oct-17 3-Oct-17 4-Oct-17 5-Oct-17 6-Oct-17
Labour Day (NSW, ACT, SA), Queen's Birthday (QLD)
 OCTOBER 2017
M T W TH F M T W
9-Oct-17 10-Oct-17 11-Oct-17 12-Oct-17 13-Oct-17 16-Oct-17 17-Oct-17 18-Oct-17
 TH F M T W TH F M
19-Oct-17 20-Oct-17 23-Oct-17 24-Oct-17 25-Oct-17 26-Oct-17 27-Oct-17 30-Oct-17
 T W TH F M T W
31-Oct-17 1-Nov-17 2-Nov-17 3-Nov-17 6-Nov-17 7-Nov-17 8-Nov-17
Melbourne Cup (VIC)
 NOVEMBER 2017
TH F M T W TH F M
9-Nov-17 10-Nov-17 13-Nov-17 14-Nov-17 15-Nov-17 16-Nov-17 17-Nov-17 20-Nov-17
017
T W TH F M T W TH
21-Nov-17 22-Nov-17 23-Nov-17 24-Nov-17 27-Nov-17 28-Nov-17 29-Nov-17 30-Nov-17
 F M T W TH F M T
1-Dec-17 4-Dec-17 5-Dec-17 6-Dec-17 7-Dec-17 8-Dec-17 11-Dec-17 12-Dec-17
 DECEMBER 2017
W TH F M T W TH F
13-Dec-17 14-Dec-17 15-Dec-17 18-Dec-17 19-Dec-17 20-Dec-17 21-Dec-17 22-Dec-17
 M T W TH F M T W
25-Dec-17 26-Dec-17 27-Dec-17 28-Dec-17 29-Dec-17 1-Jan-18 2-Jan-18 3-Jan-18
Christmas Day Boxing Day New Year's Day
 JANUARY 20
TH F M T W TH F M T
4-Jan-18 5-Jan-18 8-Jan-18 9-Jan-18 10-Jan-18 11-Jan-18 12-Jan-18 15-Jan-18 16-Jan-18
JANUARY 2018
W TH F M T W TH F
17-Jan-18 18-Jan-18 19-Jan-18 22-Jan-18 23-Jan-18 24-Jan-18 25-Jan-18 26-Jan-18
Australia Day
 M T W TH F M T W TH
29-Jan-18 30-Jan-18 31-Jan-18 1-Feb-18 2-Feb-18 5-Feb-18 6-Feb-18 7-Feb-18 8-Feb-18
 FEBRUARY 2018
F M T W TH F M T W
9-Feb-18 12-Feb-18 13-Feb-18 14-Feb-18 15-Feb-18 16-Feb-18 19-Feb-18 20-Feb-18 21-Feb-18
 TH F M T W TH F M
22-Feb-18 23-Feb-18 26-Feb-18 27-Feb-18 28-Feb-18 1-Mar-18 2-Mar-18 5-Mar-18
Labour Day (WA)
 MARC
T W TH F M T
6-Mar-18 7-Mar-18 8-Mar-18 9-Mar-18 12-Mar-18 13-Mar-18
Labour Day (VIC), Adelaide Cup (SA)
 MARCH 2018
W TH F M T W TH F M
14-Mar-18 15-Mar-18 16-Mar-18 19-Mar-18 20-Mar-18 21-Mar-18 22-Mar-18 23-Mar-18 26-Mar-18
 T W TH F M T W TH
27-Mar-18 28-Mar-18 29-Mar-18 30-Mar-18 2-Apr-18 3-Apr-18 4-Apr-18 5-Apr-18
Good Friday Easter Monday
 APRIL 2018
F M T W TH F M T W
6-Apr-18 9-Apr-18 10-Apr-18 11-Apr-18 12-Apr-18 13-Apr-18 16-Apr-18 17-Apr-18 18-Apr-18
 TH F M T W TH F M T
19-Apr-18 20-Apr-18 23-Apr-18 24-Apr-18 25-Apr-18 26-Apr-18 27-Apr-18 30-Apr-18 1-May-18
 W TH F M T W TH F
2-May-18 3-May-18 4-May-18 7-May-18 8-May-18 9-May-18 10-May-18 11-May-18
May Day (NT, QLD)
 MAY 2018
M T W TH F M T W TH
14-May-18 15-May-18 16-May-18 17-May-18 18-May-18 21-May-18 22-May-18 23-May-18 24-May-18
 F M T W TH F M
25-May-18 28-May-18 29-May-18 30-May-18 31-May-18 1-Jun-18 4-Jun-18
Western Australia Day (WA)
 JUNE 201
T W TH F M T
5-Jun-18 6-Jun-18 7-Jun-18 8-Jun-18 11-Jun-18 12-Jun-18
Queen's Birthday (all except QLD, WA)
 JUNE 2018
W TH F M T W TH F M
13-Jun-18 14-Jun-18 15-Jun-18 18-Jun-18 19-Jun-18 20-Jun-18 21-Jun-18 22-Jun-18 25-Jun-18
 T W T F
26-Jun-18 27-Jun-18 28-Jun-18 29-Jun-18
 January

Q1
Add event Name & Date

Holidays

Industry Events

Product Launches
 Corporate
Announcements

Company Goals

Budget

Other
 Key Dates This Y

February March April

Q1 Q2
Dates This Year

May June July

Q2 Q3
August September October

Q3 Q4
November December

Q4
Event timeline status
Pending
Complete
Not started
In progress
Aborted