ERP Business Change Requests (BCR) request form

Part A – Request description (to be completed by the requestor)

1. Identification and classification

Define the request in terms of:

☐ new function (e.g. report, program);

☒ change to existing functionality

2. Description of the request

To change logic of accrual criteria of Period Based (PB) service contracts in the IPSAS accrual reports.

Currently all cases where the contract start date is > accrual date, regardless of any balance paid, are included in the
Exception report.
The request is to have the cases included in the Detail report, where

“Start date greater than accrual date” and “LOC BILLED AMT TOT (INCLUDING IPV)” not nil

The credit balance accrual amount resulting from the calculation should be journalized as

DR GF.ZZZZZ.ZZZZZZZZZZZZZ.2807.ZZZZZ.ZZZZ
CR expenditure (PO distribution code combination)

Exclusion remains valid where:

- the balance is within the minimum accrual amount criteria
- Activity expired or disabled

Example attached: PO 348021 in ERU4 and relevant PB Services Exception report (fund UN)

3. Justification
To correct year end accrual reports for accurate IPSAS reporting

4. Affected Business Area

Business are (HR) Business are (Finance and Travel) Other
Position Management Accounts Payable (AP) IMIS
Recruitment Account Receivable (AR) System Integration
HR Training X General Ledger (GL) eBMM
HR Service Purchasing FPMIS
Oracle Advanced Benefits Cash Management (CM) COIN
Payroll Fixed Assets (FA)
Leave Travel

Submitted by: Matok, Hajnalka (CSFC)

Submitted on: 16 June 2021
Organizational Unit: <Please ensure division deputy and/or director is CC on request submission>
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ERP Business Change Requests (BCR) request form

PEMS
NSHR

5. Priority

☒ High ☐ Medium ☐ Low

Part B – Communication/Training needs

(to be completed by the requestor)

Communication Vehicles (Handbook, e-

Key audience/Recipient of change Message
mail, FAQs, PPT, demos/webinars…)

Submitted by: Matok, Hajnalka (CSFC)

Submitted on: 16 June 2021
Organizational Unit: <Please ensure division deputy and/or director is CC on request submission>
Page 2 of 2
V1-2019