ERP Business Change Requests (BCR) request form

Part A – Request description (to be completed by the requestor)

1. Identification and classification

Define the request in terms of:

☐ new function (e.g. report, program);

☒ change to existing functionality

2. Description of the request

Currently the PO travel accrual report (FAO GRMS UNSAS Travel Accrual (Journal Import Mode) – PO travel) does not
reverse tickets costs related to travel outside the accrual criteria. This BCR has been raised to include in the accrual
calculation the reversal of such amounts (individual PO lines)
the same criteria should be followed also in FAO GRMS TRAVEL ACCRUALS – TRAVEL, if there are similar cases 

RE_ travel ticket

cost reversal.msg
requested by Laura Maimone.

3. Justification

The current procedure in not aligned with the year-end closing instructions and therefore, the accruals are not accurate.

The closing instructions states as follows:

Travel cost already charged to the 202X allotments with the following trip dates will be reversed through the accrual
reversal process:

o Trip start date on or before 31 December 202X and trip end date after 10 January 202X+1, and
o Trip start date after 31 December 202X

4. Affected Business Area

Business are (HR) Business are (Finance and Travel) Other
Position Management Accounts Payable (AP) IMIS
Recruitment Account Receivable (AR) System Integration
HR Training x General Ledger (GL) eBMM
HR Service Purchasing FPMIS
Oracle Advanced Benefits Cash Management (CM) COIN
Payroll Fixed Assets (FA) CARM
Leave Travel
PEMS
NSHR

5. Priority

☒ High ☐ Medium ☐ Low

Part B – Communication/Training needs

(to be completed by the requestor)

Submitted by: Laura Maimone

Submitted on: 30 September 2021
Organizational Unit: <Please ensure division deputy and/or director is CC on request submission>
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