Read This First Manuals Provided with This Machine

Safety Information for This Machine

Other Information for This Machine

Appendix

For information not found in paper manu-

als, refer to the HTML/PDF files on the
website or RICOH e-Sharing Box.

Read this manual carefully before you use this machine and keep
it handy for future reference. For safe and correct use, be sure to
read the Safety Information in this manual before using the
machine.
TABLE OF CONTENTS
How to Read the Manuals................................................................................................................................. 2
Symbols Used in the Manuals.......................................................................................................................2
Disclaimer........................................................................................................................................................2
Notes............................................................................................................................................................... 2
Handling of Data................................................................................................................................................ 3
Disclaimer........................................................................................................................................................3
Notes for Handling the Machine.................................................................................................................. 3
1. Manuals Provided with This Machine
Manuals for This Machine................................................................................................................................. 5
How to Use the Operation Guide..................................................................................................................... 6
Reading the HTML Manuals..........................................................................................................................6
Reading the PDF Manuals............................................................................................................................. 6
2. Safety Information for This Machine
Safety Information...............................................................................................................................................9
Safety During Operation............................................................................................................................... 9
Safety Precautions to Be Followed................................................................................................................9
Power Switch Symbols.....................................................................................................................................15
3. Other Information for This Machine
Laws and Regulations...................................................................................................................................... 17
Notes to USA Users of FCC Requirements................................................................................................ 17
Notes to Canadian Users of ICES-003 Conformance............................................................................. 18
Other Information.............................................................................................................................................19
Notes to users in the state of California (Notes to Users in USA)............................................................ 19
Disposal............................................................................................................................................................ 20
4. Appendix
Trademarks....................................................................................................................................................... 21

1
 How to Read the Manuals
Symbols Used in the Manuals

This manual uses the following symbols:

Indicates points to pay attention to when using the machine. Be sure to read these explanations.

Indicates supplementary explanations of the machine's functions, and instructions on resolving user
errors.

[]
Indicates the names of keys that appear on the screen.

Indicates instructions that appear on the screen.

Disclaimer

To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any
damages whatsoever arising out of failures of this machine, losses of the registered data, or the use or
non-use of this product and operation manuals provided with it.

Notes

Contents of this manual are subject to change without prior notice.

Some illustrations in this manual might be slightly different from the machine.
No part of this document may be duplicated, replicated, reproduced in any form, modified or quoted
without prior consent of the manufacturer.

2
Handling of Data
Disclaimer

• The manufacturer bears no responsibility for any loss or damage of data stored on this machine or
connected devices. The manufacturer cannot recover, restore, or duplicate data. Please note that
the manufacturer bears no responsibility, for whatever reason, if it is not possible to store data on
the machine for any reason.
• In no event will the manufacturer be responsible for any documents created by you using this
product or any results from the data executed by you.
• Make sure that you always copy or have backups of important documents or data. Documents or
data might be erased due to your operational errors or malfunctions of the machine. Also, you are
responsible for taking protective measures against computer viruses, worms, and other harmful
software.

Notes for Handling the Machine

• This machine is precision equipment. Data may be lost due to sudden malfunctions of the machine.
Make sure to regularly backup any important data stored on the machine.
• Even if you format a hard disk or delete data in an operating system, you cannot erase the data on
the hard disk completely. The data still exists on the hard disk, and it can be restored and reused by
using special software. To avoid the risk of leaking data, we recommend that you use a hard drive
data eraser service or software. In addition, if you give someone your hard disk without erasing
software, such as an operation system or an application, you may be in breach of the software
license agreement.
• Do not turn off the machine or the external hard disk while the machine is operating. Doing so may
result in malfunctions or data loss.
• When turning off the power, follow the proper procedures. For details about how to turn off the
power, see "Turning Off the Main Power", Operation Guide .
• Avoid exerting strong impact to the machine. Doing so may damage the hard disk and data may
be lost.

3
4
1. Manuals Provided with This Machine
This chapter explains manuals for this machine.

Manuals for This Machine

Read this manual carefully before you use this machine.
Refer to the manuals that are relevant to what you want to do with the machine.

• Media differ according to manual.

• Adobe® Reader® must be installed in order to view the manuals as PDF files.
• A web browser must be installed in order to view the html manuals.
Read This First
Before using the machine, be sure to read the section of this manual entitled Safety Information. It
also describes each regulation and environmental conformance.
Start Guide
Describes how to use RICOH e-Sharing Box from a smart device. It also describes the precautions
and management of the machine.
Operation Guide
Describes how to use RICOH e-Sharing Box from a computer, smart device, and multifunction
printer. It also describes how to manage data in the machine and what to do when an error
message appears.

5
 1. Manuals Provided with This Machine

How to Use the Operation Guide

Reading the HTML Manuals

To use the Operation Guide, access RICOH e-Sharing Box from your web browser, and then open the
manual.

1. Open a web browser.

2. Enter "http://(the machine's IP address or host name)/home/" in the address bar.
3. Press [ENTER].
The login screen appears.
4. Click [Help] in the upper right corner of the screen.
5. Specify whether or not to refer to the online manual.
You can access the online manual if RICOH e-Sharing Box is connected to the Internet.
The Operation Guide in HTML appears.

• A Web browser must be installed in order to view the HTML manuals. Recommended browser:

OS Recommended browsers

Windows • Internet Explorer 8/9/10/11

• Firefox 29
• Safari 5.1.7
• Chrome 35

Mac OS • Safari 6.1

• Firefox 29
• Chrome 35

• If JavaScript is disabled or unavailable in your browser, you will not be able to search or use
certain buttons in the HTML documentation.
• Required display resolution is 1024 × 768 pixel or greater.
• You can read the latest Operation Guide online.

Reading the PDF Manuals

This section describes how to read the PDF manuals in the shared folder of RICOH e-Sharing Box.

6
 How to Use the Operation Guide

1. Open the shared folder.

For details about how to open the shared folder, see Operation Guide.
2. Open the following folders: "1.Files" - "e-SharingBox" - "Manual" - "(the language you
want to use)".
The folder that contains Operation Guide appears.
3. Open the PDF manual.

• To view the PDF manuals, you need to have Adobe Acrobat Reader/Adobe Reader installed on
your computer.
• You can also read Operation Guide in PDF, see "Reading the PDF User's Manual", Operation
Guide in HTML . You can read the latest Operation Guide as a PDF file by accessing the online
HTML manual.

7
 1. Manuals Provided with This Machine

8
2. Safety Information for This Machine
This chapter describes the safety precautions.

Safety Information
Safety During Operation

In this manual, the following important symbols are used:

Indicates a potentially hazardous situation which, if instructions are not followed, could result in death
or serious injury.

Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor
or moderate injury or damage to property.

Safety Precautions to Be Followed

This section explains safety precautions that should always be followed when using this machine.

Environments where the machine can be used

This section explains safety precautions about environments where the machine can be used.

• Do not use flammable sprays or solvents in the vicinity of this machine. Also, avoid placing these
items in the vicinity of this machine. Doing so could result in fire or electric shock.

• Do not place vases, plant pots, cups, toiletries, medicines, small metal objects, or containers
holding water or any other liquids, on or close to this machine. Fire or electric shock could result
from spillage or if such objects or substances fall inside this machine.

• Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might
occur.

• Do not place the machine on an unstable or tilted surface. If it topples over, an injury might
occur.

9
 2. Safety Information for This Machine

• Do not place heavy objects on the machine. Doing so can cause the machine to topple over,
possibly resulting in injury.

• Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal
components.

Handling power cords and power cord plugs

This section explains safety precautions about handling power cords and power cord plugs.

• Do not use any power sources other than those that match the specifications shown. Doing so
could result in fire or electric shock.

• Do not use any frequencies other than those that match the specifications shown. Doing so could
result in fire or electric shock.

• Do not use multi-socket adaptors. Doing so could result in fire or electric shock.

• Do not use extension cords. Doing so could result in fire or electric shock.

• Do not use power cords that are damaged, broken, or modified. Also, do not use power cords
that have been trapped under heavy objects, pulled hard, or bent severely. Doing so could
result in fire or electric shock.

• Touching the prongs of the power cable's plug with anything metallic constitutes a fire and
electric shock hazard.

• Do not place the power cord close to a heater. Doing so could result in fire, electric shock, or
burns.

• The supplied AC adapter is for use with this machine only. Do not use it with other appliances.
Doing so could result in fire or electric shock.

• The supplied power cord is for use with this machine only. Do not use it with other appliances.
Doing so could result in fire or electric shock.

• It is dangerous to handle the power cord plug with wet hands. Doing so could result in electric
shock.

10
 Safety Information

• If the power cord is damaged and its inner wires are exposed or broken, contact your service
representative for a replacement. Use of damaged power cords could result in fire or electric
shock.

• Be sure to disconnect the plug from the wall outlet at least once a year and check for the
following:
• There are burn marks on the plug.
• The prongs on the plug are deformed.
• If any of the above conditions exist, do not use the plug and consult your dealer or service
representative. Use of the plug could result in fire or electric shock.

• Be sure to disconnect the power cord from the wall outlet at least once a year and check for the
following:
• The power cord's inner wires are exposed, broken, etc.
• The power cord's coating has a crack or dent.
• When bending the power cord, the power turns off and on.
• Part of the power cord becomes hot.
• The power cord is damaged.
• If any of the above conditions exist, do not use the power cord and consult your dealer or
service representative. Use of the power cord could result in fire or electric shock.

• Be sure to push the plug of the power cord fully into the wall outlet. Partially inserted plugs
create an unstable connection that can result in unsafe buildup of heat.

• Do not place the power cord in areas people frequently pass through. They may trap over it,
which could result in an injury.

• If this machine is not going to be used for several days or longer at a time, disconnect its power
cord from the wall outlet.

• When disconnecting the power cord from the wall outlet, always pull the plug, not the cord.
Pulling the cord can damage the power cord. Use of damaged power cords could result in fire
or electric shock.

• Be sure to disconnect the plug from the wall outlet and clean the prongs and the area around
the prongs at least once a year. Allowing dust to build up on the plug constitutes a fire hazard.

11
 2. Safety Information for This Machine

• When performing maintenance on the machine, always disconnect the power cord from the
wall outlet.

Handling the main machine

This section explains safety precautions about handling the main machine.

• Be sure to locate the machine as close as possible to a wall outlet. This will allow easy
disconnection of the power cord in the event of an emergency.

• If the machine emits smoke or odours, or if it behaves unusually, you must turn off its power
immediately. After turning off the power, be sure to disconnect the power cord plug from the
wall outlet. Then contact your service representative and report the problem. Do not use the
machine. Doing so could result in fire or electric shock.

• If metal objects, or water or other fluids fall inside this machine, you must turn off its power
immediately. After turning off the power, be sure to disconnect the power cord plug from the
wall outlet. Then contact your service representative and report the problem. Do not use the
machine. Doing so could result in fire or electric shock.

• Do not place any material containing liquids such as water or small metal objects such as clips
on this machine. If metal objects, or water or other fluids fall inside this machine, you must turn
off its power immediately. After turning off the power, be sure to disconnect the power cord
plug from the wall outlet. Then contact your service representative and report the problem. Do
not use the machine. Doing so could result in fire or electric shock.

• If the machine topples, or if a cover or other part gets broken, you must turn off its power
immediately. After turning off the power, be sure to disconnect the power cord plug from the
wall outlet. Then contact your service representative and report the problem. Do not use the
machine. Doing so could result in fire or electric shock.

• When installing, removing, or moving the machine, turn off the machine and connected
computer or devices. Then disconnect all cables from the machine and unplug the power cord
from the wall outlet. Otherwise, electric shock may result.

• Do not touch this machine if a lightning strike occurs in the immediate vicinity. Doing so could
result in electric shock.

12
 Safety Information

• Keep small parts of the machine out of reach of children. Swallowing such parts accidentally
may result in suffocation or stomach disorders. If this happens, contact a doctor immediately.

• Do not remove any covers or screws other than those explicitly mentioned in this manual. Inside
this machine are high voltage components that are an electric shock hazard. Contact your sales
or service representative if any of the machine's internal components require maintenance,
adjustment, or repair.
• Do not attempt to disassemble or modify this machine. Doing so risks burns and electric shock.

• Do not step on this machine. Doing so could break the machine or risk injury. Keep the machine
away from children in particular.

• When you install or remove the machine, wear safety gloves. Touching the machine with bare
hands could result in injury, as the machine may have sharp protrusions or edges.

• This device is not intended for use in the direct field of view at visual display workplaces. To
avoid incommoding reflexions at visual display workplaces this device must not be placed in
the direct field of view.

About the Batteries

This section explains things that you should follow in regard to the batteries.

• If you use the batteries incorrectly, it may result in fire or injury due to batteries leaking or
exploding.
• Do not use batteries other than the ones specified.
• Do not charge non-rechargeable batteries.
• Do not heat or throw the batteries into fire or water.
• Remove the batteries when they will not be used for extended periods.

• Risk of explosion if battery is replaced by an incorrect type. Dispose of used batteries

according to the instructions.

13
 2. Safety Information for This Machine

• Risque d'explosion si la batterie est remplacée par un type incorrect. Suivre les instructions pour
jeter les batteries usagées.

14
 Power Switch Symbols

Power Switch Symbols

The meanings of the symbols for the switches on this machine are as follows:
• : STANDBY

15
 2. Safety Information for This Machine

16
3. Other Information for This Machine
This chapter describes laws and regulations related to this machine.

Laws and Regulations

Notes to USA Users of FCC Requirements

Part 15 of the FCC Rules

Note:
This equipment has been tested and found to comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection
against harmful interference in a residential installation. This equipment generates, uses and can
radiate radio frequency energy and, if not installed and used in accordance with the instructions,
may cause harmful interference to radio communications. However, there is no guarantee that
interference will not occur in a particular installation. If this equipment does cause harmful
interference to radio or television reception, which can be determined by turning the equipment off
and on, the user is encouraged to try to correct the interference by one or more of the following
measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the receiver is
connected.
• Consult the dealer or an experienced radio /TV technician for help.
Caution:
Changes or modifications not expressly approved by the party responsible for compliance could
void the user's authority to operate the equipment.
Declaration of Conformity
This device complies with Part 15 of the FCC Rules.
Operation is subject to the following two conditions:
(1) This device may not cause harmful interference, and
(2) this device must accept any interference received, including interference that may cause
undesired operation.
Product Name: e-Sharing Box (Storage Server)
Model Number:

17
 3. Other Information for This Machine

• D668-01
• D668-02
• D668-03
Equipment Classification: FCC Class B
Responsible Party Name: I-O DATA DEVICE, INC.
Address: 3-10, Sakurada-machi, kanazawa-shi, 920-8512, Japan
Phone/Fax No.:
• Phone / +81-76-230-3379
• Fax / +81-76-260-3386

Notes to Canadian Users of ICES-003 Conformance

CAN ICES-3 (B)/NMB-3(B)

18
 Other Information

Other Information
Notes to users in the state of California (Notes to Users in USA)

Perchlorate Material - special handling may apply. See: www.dtsc.ca.gov/hazardouswaste/

perchlorate

19
 3. Other Information for This Machine

Disposal
Even if you format a hard disk or delete data in an operating system, you cannot erase the data on the
hard disk completely. The data still exists on the hard disk, and it can be restored and reused by using
special software. To avoid the risk of leaking data, we recommend that you use a hard drive data eraser
service or software.

20
4. Appendix
This appendix describes trademarks for the machine.

Trademarks
Adobe and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in
the United States and/or other countries.
Mac OS and Safari are registered trademarks of Apple Inc.
Google and ChromeTM browser are trademarks of Google Inc.
Firefox is a registered trademark of the Mozilla Foundation.
Microsoft, Windows, and Internet Explorer are either registered trademarks or trademarks of Microsoft
Corporation in the United States and/or other countries.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights to those marks.
The proper names of Internet Explorer 8, 9, 10, and 11 are as follows:
• Windows® Internet Explorer® 8
• Windows® Internet Explorer® 9
• Internet Explorer® 10
• Internet Explorer® 11

21
 MEMO

22
MEMO

23
 MEMO

24 EN US D668-8603C
© 2014,2015 Ricoh Co., Ltd.
EN US D668-8603C