Quick guide
Adobe Acrobat Pro DC v21.007.20102
Acrobat DC vs Acrobat Reader
Acrobat DC is a PDF editor that creates, edits, converts,
digitally signs, encrypts & exports PDF files. Acrobat
Reader DC is a PDF viewer for reading, printing &
commenting on PDF documents.
Workspace overview
The Acrobat Pro DC user interface has three views:
1. Home - This is the landing page when you don’t have
a PDF opened in Acrobat.
2. Tools - This view lists all Acrobat tools. To add a tool
shortcut to the right pane, press the Add button
below the tool name.
3. Document - This is the default view whenever a
document is opened in Acrobat. The tab takes the file
name. Multiple documents open in different tabs.
1 2 3 4. Press Extract.
Create PDF
Convert a file to PDF via the File menu
1. Select File from menu. Choose Create > PDF from
File.
2. Select your file from the dialog box & choose Open.
Convert a file to PDF via the Tools view
1. Select Tools > Create PDF
2. Choose Single File > Select a File
3. Press Create
Quick guide Adobe Acrobat Pro DC
Organise pages
How to rotate pages in a PDF
1. Select Tools > Organise Pages.
2. Select the page thumbnail
& then rotate clockwise or
counterclockwise.
How to extract pages from a PDF
1. Select Tools > Organise Pages
2. Select the page thumbnails or type the page range
(on the toolbar) you need to extract.
3. If needed, check the box “Delete pages after
extracting” or “Extract pages as separate files”.
How to delete pages in a PDF
1. Select Tools > Organise Pages.
2. Select the page thumbnail you want to delete and
press the bin icon or right-click and choose Delete
Pages.
How to split PDFs into multiple
documents
1. Select Tools > Organise Pages.
2. In the toolbar, choose Split.
3. In the “Split by” drop-down list, select your criteria
for dividing the document.
4. Press Split.
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How to move or copy pages in a PDF Export PDF
1. Select Tools > Organise Pages
2. Choose one or more page thumbnails. Convert PDF to Word
3. To move a page, drag the page thumbnail to the new 1. Select Tools > Export PDF.
location. 2. Choose Microsoft Word > Word
4. To copy a page, right-click and choose Copy. Then Document.
click between the page thumbnails where you want 3. Press Export.
to paste, right-click & choose Paste. 4. In the Save As dialog box select the
destination folder and press Save. .

How to replace pages in a PDF

1. Select Tools > Organise Pages > Replace. Convert PDF to JPEG
2. In the dialog box, choose the document containing
the replacement pages and press Open. 1. Select Tools > Export PDF.
3. Under Original, enter the pages to be replaced in the 2. Choose Image > JPEG.
original document. 3. Press Export.
4. Under Replacement, enter the first page of the 4. In the Save As dialog box select the destination
replacement page range. folder and press Save.
5. Press OK. 5. Each page in the PDF is saved as separate JPEG files.

Combine files
Merge files into single PDF
Use the Combine Files tool to merge
Word, Excel, PowerPoint, audio, or
video files, web pages, or existing
PDFs. Acrobat converts the pages
of the various files into sequential
pages of a single PDF.

1. Select Tools > Combine Files > Add Files.

2. In the dialog box, choose the files you wish to
combine.
3. Rearrange (drag file icons to change page order) or
delete pages, if needed.
4. Press Combine.

Quick guide Adobe Acrobat Pro DC 2

Edit PDF
Edit & Format text
1. Choose Tools > Edit PDF > Edit.
2. Editable areas will appear outlined.
3. Select the text you want to edit
(change, replace, delete).
4. The formatting options appear in
the right-side Format panel.
Add new text
1. Select Tools > Edit PDF > Add Text.
2. Drag to define the width of the text block.
3. For vertical text, right-click the text box, and choose
Make Text Direction Vertical.
4. Type the text.
5. You can change the text properties in the right-side
Format panel.
Edit scanned PDFs
1. Select Tools > Edit PDF. Acrobat automatically
applies OCR to your document and converts it to a
fully editable copy of your PDF.
2. A prompt on the upper-
right corner appears
showing you the
recognised OCR language.
To change the language,
press Settings in the
prompt or in the right pane.
3. Click the text element you want to edit & start typing.
New text matches the look of the original fonts in
your scanned image.
4. Choose File > Save As and type a new name for your
editable document.
Protect
Add a password to a PDF
1. Open the PDF in Acrobat DC.
2. Choose File > Protect Using
Password. Alternatively, you can
choose Tools > Protect > Protect
Using Password on the toolbar.
3. On the pane showed, select if you want to set the
password for Viewing or Editing the PDF.
4. Type and retype your password. Your password must
be at least six characters long.
5. Click Apply.
Quick guide Adobe Acrobat Pro DC
Comment
1. Select Tools > Comment.
2. Alternatively, press the Comment
shortcut on the right panel.
3. The comment toolbar appears
above the document.
4. Use the tools you need for your annotations:
• Add sticky note, all the comments will be
displayed on the right pane.
• Highlight text
• Underline text
• Strikethrough text
• Add note to replace text
• Insert text at cursour
• Add text comment
• Add text box
• Use drawing tool
• Erase drawing
Add a signature
Attention: this feature is NOT an electronic
signature; it does not certify the sender’s identity.
1. Select Tools > Fill & Sign or choose the Sign yourself
icon from the toolbar on the top.
2. A prompt appears with the options
Add signature and Add Initials. Press
on the respective “+” icon.
3. If signing for the first time, the
Signature or Initials panel appears.
4. In the panel above, you may:
• Type: Type your name in the field. You can choose
from a small selection of signature styles.
• Draw: Draw your signature in the field.
• Image: Browse & select an image of your signature.
5. Save Signature: When this check box is selected &
you’re signed in, the added signature is saved securely
in Adobe Document Cloud for reuse.
6. Press Apply and click where you want to place the
signature or initial.
7. To move the placed signature or initial, click the field
to highlight it and then use the arrow keys. To resize
or delete the field, use the options in the field toolbar.
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Accessibility
Make the source file accessible
The fastest and best way to create an accessible PDF
is to start with an optimised source file and add
accessibility features in the authoring software, such
as MS Word, PowerPoint and InDesign.
Easy steps for accessible PDFs
Whenever possible, return to the source file and add
accessibility features in the authoring application.
Repairing the original file ensures that you don’t have
to repeatedly touch up future iterations of the PDF in
Acrobat.
1. Optimise the source document for accessibility (e.g.
in MS Word):
• Write title and author in the metadata of the file.
• Use styles to attribute real Headings to titles (e.g. H1,
H2, H3..).
• Define the language of the document.
• Ensure that the reading order is logical.
• Provide sufficient colour contrast between text and
background.
• Add alternative text to images.
• Write hyperlink as descriptive link text and not as url.
• Include a table of contents & bookmarks in long
documents.
2. Save the file as a tagged PDF.
3. Edit tags to fix issues, if necessary.
4. Check your PDF with automated and manual testing
to ensure accessibility.
Main accessibility features
Acrobat Pro DC makes it easy to create accessible PDFs
and check the accessibility of existing PDFs. You can
create PDFs to meet common accessibility standards,
such as Web Content Accessibility Guidelines (WCAG)
2.1 and PDF/UA (Universal Access or ISO 14289).
Tag panel
The Tags panel allows you
to view and edit tags in the
logical tree structure (tags tree)
of the PDF. In the Tags panel,
tags appear in a hierarchical
order that indicate the reading
sequence of the document.
To add the tag panel to your
interface:
Choose View > Show/Hide >
Navigation Panels > Tags.
Quick guide Adobe Acrobat Pro DC
Accessibility Check
1. Select Tools > Accessibility > Add
shortcut (if not present on the right
pane).
2. Press Accessibility Check.
3. Choose one or more of the Checking
Options and select Start Checking.
4. The results are displayed in the
Accessibility Checker panel on the
left, which also has helpful links and
hints for repairing issues.
Simple issues you can fix on Acrobat Pro
Add Metadata
1. Select File > Properties > Description.
2. Fill-in the “Title”and “Author” fields.
3. Select File > Properties > Initial view > Show >
Select Document title.
Set up the Language of the document
1. Select File > Properties > Advanced > Language.
2. Select the language.
Alternative text
1. Select Tools > Accessibility > Add shortcut (if not
present on the right pane).
2. On the right pane select Set Alternate Text
3. Use the arrows to select the images on the page and
enter the alternative text in the rectangle.
4. Save and Close.
Tips to remember
• If your PDF is a scanned document or text in an image
format, convert it into editable text and images, using
OCR (optical character recognition).
• Do NOT use the feature “Autotag Document”.
The automatic process does not ensure a correct
hierarchical tag structure; human analysis is required.
• Advanced users may edit tags properties in order to
add more features or fix errors.
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