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FI Archiving Objects and Archiving Conditions

Utworzone przez Louise O'Driscoll w mar 19, 2015

Purpose
This document will outline the FI archiving objects and the conditions required for archiving in Financial Accounting.

Overview
In order to archive certain checks are carried out on the system. These checks vary depending on what data is being
archived. This document will mention useful transactions, customising and checks involved in archiving.

Archiving Objects
The archiving object defines what can be archived and what can be deleted from the archive. The archiving object
ensures that all data for a business object is archived together.
In Financial Accounting there are the following archiving objects:

Archiving Object Usage

FI_ACCOUNT G/L Account master data

FI_ACCPAYB Vendor master records

FI_ACCRECV Customer master records

FI_DOCUMNT Financial Accounting documents

FI_TF_GLC/GLF G/L account transaction figures

FI_TF_CRED Vendor transaction figures

FI_TF_DEB Customer transaction figures

Customising & Conditions checked during Archiving

You can view the object specific archiving customising in transaction SARA, Enter the accounting object, and click on the
Customising button. In the screenshot below I have used the FI_DOCUMNT archiving object as an example.

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Transaction AOBJ also gives a good overview of the customising required for each accounting object.

Conditions checked during Archiving

A number of conditions must be met to ensure that only documents no longer needed in the online system are archived.
There are different checks depending on what data is being archived:
Transaction figures: The system will check to see if any of the fiscal years you are archiving have open periods. If
posting periods are still open archiving is not possible.
SAP Easy Access Menu ->Accounting ->Financial Accounting->General Ledger-> Environment ->Current Settings
->Open and Close Posting Periods.
Master Data: Has the deletion indicator been set? Are the bank accounts no longer used?

G/L Accounts, Customers or Vendors: Has the deletion indicator been set in the master data? Have the transaction
figures and documents been archived or are they still on the system?

Documents: Has the account type life been maintained (transaction OBR7)? Has the document type been maintained
(transaction OBR8)? Are the items cleared in the case of open item managed accounts? You can also use transaction
FB99 to check whether a document can be archived or not.
Only cleared items or items without open item management are taken into consideration. Open items are only archived if
they are not cleared on the local system (distribution via ALE, "External account management" is set in the master record
of the respective G/L account). The validation of the account type life (G/L account) according to table T071 must be
fulfilled.
You must clear those documents before you want to archive them.

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Minimum account runtime must be maintained.

You can specify the minimum runtime in days depending on the document type.
This refers to the number of days a document must reside in the system before it can be archived.

Related Content:
Related Documents:
Difference between totals and line items after archiving
Archiving Financial Accounting Data (FI)
Unable To Display FI Archived Document
SARA Archiving Objects and Tables

Related SAP Notes/KBAs:

SAP Note 99620: SAPF048 seems to archiv.too many/too few FI_DOCUMNT
SAP Note 210134: F5682 Archiving has not finished
SAP Note 877439: FI_DOCUMNT: No reload program available

archiving conditions checks fi_documnt

account type life accounting object

Komentarze 2
Arvind Pereira
Hi Louise,

What are the functional checks between the fi and co that come into play while archiving?

thanks
Arvind Leo Pereira

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Jose Luis Carbajo

Hi Arvind,
The functional check will be different depending on the archiving object selected. For FI archiving
objects, the system will check the following (e.g archving object FI_DOCUMNT)
- Transaction figures: check if any of the fiscal years you are archiving have open periods.
- Master Data (G/L Accounts, Customers or Vendors): the system checks if deletion indicator flag has
been selected.
- Documents: system checks if account type life and document type have been maintained in OBR7 and
OBR8.
However the system will check Residence Times for CO archiving object CO_ITEM. or settlement
Profiles for archiving object is CO_KABR. You can review the functional check for each archiving objects
under transaction SARA (customizing - Application-Specific Customizing)
Regards,
Jose

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