Crech Writeup

Copyright: Al-Haqq Computer Institute & Information Technology
CHAPTER ONE
1.1 INTRODUCTION
In view of the constructive improvement that has occurred to the technology

of this day, virtually everything has to be computerized in the sense that almost all
activities performed in an establishment, company, or an organization is being
done with the aid of machine.
The so-called machine could be mechanical or electrical or even

electromechanical in nature and such machine is able to carry out the work
effectively which eventually leads to an increase in production, more accuracy, less
time consumption and cost of production. The machine we are referring to as far as
this project is concerned is the computer system. A computer, which is described
as an electronic device, which accepts input from the user, processes it and gives
out the output in form of information.
The use of computer is faster, more accurate and very versatile and
more efficient than the manual method. A computer is capable of handling
voluminous and complex information at a very high speed.
In view of the capabilities of computer system, it is thereby employed in this

project to computerize Crèche Management of The Polytechnic, Ibadan.
Computerization simply means the techniques of handling some operation

by a computer system. This computerization is aimed at increasing some things
with regards to the way the work is being done by human being. But nevertheless,
the computerization increases the accuracy, reduces time consumption and even
reduces the cost of production in that aspect of the Crèche Management Operation.
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1.2 STATEMENT OF THE PROBLEM
The system is intended to reduce to the barest minimum, the problems
encountered in manual process of Crèche Management System; that is keeping of
child records, updating, and deletion of records from database.
1.3 JUSTIFICATION OF STUDY
The project work will benefit stakeholder in “Crèche Management of the

polytechnic, Ibadan” by exposing them to the way of keeping the child records for
long period in case of future reference. The system is also capable of preventing
data against some unpleasant act or disasters which may be natural or manmade.
1.4 AIM AND OBJECTIVES
AIM
The aim of this project is to design software for monitoring Crèche

Management operations that will take over the existing method of operation in the
Crèche Management of the polytechnic, Ibadan.
OBJECTIVES
 Establishment of accurate, reliable, and effective records in the

aforementioned department for easy documentation, and reference.
 Managing the record of the staffs, child and parents.
 Creation of user- friendly environment that supports GUI
 Provision of convenient file organization and accessing technique.
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1.5 SCOPE OF THE PROJECT
The scope of this project is limited to design and implementation of software

for monitoring the Crèche Management Operations and it is capable of handling
some operation like:
 Keeping child and parent record
 Regular update of information
 Easy retrieval of child record
 Updating the child record
1.6 RESAERCH METHODOLGY
In the development of any software, there are certain things that must be put into
consideration and there must be a system cycle in which the method of gathering data is
one of the most important stages. The appropriate method that is used in gathering the
data needed for the developed of this new project work are as follows:
 Interview method
 Observation method
The observation was done by visiting the case study and observes the way the
operation is being carried out and on the other hand, interview was conducted for
the parent as well as the concerned staff to know their opinion with respect to the
manual method in used.
DEFINITION OF TERMS
 FILE: This is the collection of related records
 DATABASE: This is the collection of related file
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 FIELD: This is the collection of one character or data items
 STAFF: These are the people working in the supermarket.
 PC: Personal Computer
 MODULE: This is a program segment that performs specific tasks.
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CHAPTER TWO
2.1 LITERATURE REVIEW
The Crèche Guidelines for Sport, Recreation and Fitness Organizations’

have been developed by the Office for Recreation and Sport (ORS) in
collaboration with the Department of Education and Children Services (DECS). Its
purpose is to assist groups who wish to provide care for young children on an
infrequent basis, for short periods of time and where the service is not required to
be regulated under the Children’s Services (Child Care Centre) Regulations 1998
of South Australia.
Parents should be confident that their children will be safe and well cared for while
they are participating in their sport or physical activity. Quality child care is
necessary for the well being of children in our society. The need to provide a
quality child care service is not diminished when children are in care for infrequent
or short periods of time (Crèche Guidelines for crèche service providers June 1998
DETE). Crèche operators have a duty of care to provide a quality child care service
for children in their care. These guidelines are based on requirements that are
considered by the Department of Education and Children’s Services (DECS) to be
the minimum requirements that are necessary to ensure the health and safety of
children in a crèche setting. (Herald, 2007)
Day care appeared in France about 1840, and the Société des Crèches was
recognized by the French government in 1869. Originating in Europe in the late
18th and early 19th century, day cares were established in the United States by
private charities in the 1850s, the first being the New York Day Nursery in 1854.
Crèche Examples
There are a variety of ways in which a crèche can be structured to suit the needs
and resources of the host organisation. The crèche may be indoors or outdoors and
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there are a number of options for engaging child careers for the crèche. When
planning a crèche, the provision of adequate supervision, in terms of selecting a
space/room for the crèche, is of utmost importance. The following are some
examples of different crèche structures.
Example 1:
The local community recreation centre employs experienced casual staff with
qualifications in child care, to run a crèche on Tuesday and Thursday mornings for
a women’s netball competition, which runs during the school term. The crèche is
adjacent to the netball court and next to a staffed reception/administration area.
The parent of the child provides snacks and drinks, and a voluntary gold coin
donation is requested for each child placed in the crèche.
Example 2:
The gym and fitness centre runs a crèche every morning during the week so that
stay-at-home parents can attend fitness classes. The crèche is located in a room in
the same complex that houses the classes.
A voluntary donation of two dollars is requested for each child.
Example 3:
A state sporting association purchases all of the items needed for a mobile outdoor
crèche including marquee, fencing, toys and furniture. They contract an established
children’s services agency to provide qualified child care workers for events, as
needed.
Example 4:
A local tennis club has a crèche room adjacent to the courts. One of the mums
looks after the children while the other four mums play tennis. The mums playing
are close enough to provide assistance if needed.
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They then rotate, so that everyone gets a turn at playing tennis or caring for the
children. The tennis club provides the venue and the toys.
Example 5:
A touch football association conducts a weekly mixed competition and an outdoor
marquee is erected with temporary fencing and volunteers staff the crèche.
Note: In all of these instances, the parent/guardian should be required to enroll
their children in the crèche, book their children in, in advance, for ongoing crèche
services and sign their children in and out of the crèche on each occasion.
Additionally, the parent/guardian must stay on-site except in the case where the
activity does not allow this, such as a fun run. (Yirmiya .N, 2000).
2.1. BACKGROUND THEORY OF THE STUDY
Crèche Management system, for several years, child’s record and staffs’
information was done almost entirely on paper. However, with the advent of
Crèche Management Software also known as Record Information Systems it has
become possible to efficiently manage large amounts of data.
2.2 PREVIOUS METHOD IN USED

Most of the necessary compilations are done manually; no matter how
tedious or complex they are the proposed system is aimed at reducing mistakes that
occurs in the compilation process.
2.3 CURRENT METHOD IN USED
In at least few of the database management in Crèche System, the current method
in use has gone beyond manual compilation. This current method would elaborate
the under-listed:
 To save and retrieve the information been kept for a long period of time.
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 To speed up the processing.

 To bring about a better way of compilation.
 To provide greater accuracy.
 The computer system will reduce the shortage space and make retrieval of
information very easy and reliable.
Non-Profit Daycare
"Considerable research has accumulated showing that not-for-profits are much

more likely to produce the high quality environments in which children thrive."
Non-Profit Day cares have some structural advantages over For-Profit Operations:
i. They may receive preferential treatment in rents especially if they are

affiliated with a church that is otherwise unoccupied during the week, or
with a school that has surplus space.
ii. Location within a school may further bring the advantage of coordinated
programs with the school and the advantage of a single location for parents
who have older school-age children as well.
iii. Parents are typically the legal owners of the non-profit day care and will
routinely provide consulting services (for example accounting, legal, human
resource) for free. (There are some non-profits not operated by parents, but
by a board of directors made up of community representatives who just want
what is good for children.)
iv. Non-profits have an advantage in fund-raising as most people will not
donate to a For-Profit Organization.
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v. Non-Profits, however, are typically limited in size to a single location as the

parent-owners have no motivation to manage other locations where their
children are not present.
vi. They may suffer from succession issues as children grow and parents leave
the management of the day care to others. (Martha, 2008)
For-Profit Daycare
Family day cares can be operated by a single individual out of their home. There
may be occasions when more than one individual cares for children in a family
childcare home. This can be a stay-at-home parent who seeks supplemental income
while caring for their own child. There are also many family childcare providers
who have chosen this field as a profession. Local legislation will regulate the
number and ages of children allowed per family child care home. Some localities
have very stringent quality standards that require licensure for family child care
homes while others require little or no regulations for childcare in individual's
homes. Some home day cares operate illegally with respect to tax legislation where
the care provider does not report fees as income and the parent does not receive a
receipt to qualify for childcare tax deductions. However, it is beneficiary for Day
Care providers to be licensed so that they can have access to financial benefits
from their state government, or the federal government. Examples of such benefits
are: Free Training and Professional Development Courses, Child and Adult Care
Food Program (which allows eligible Daycare providers to claim a portion of costs
relating to nutritious meals served to children)
Family childcare may be less expensive than center based care because of the
lower overhead in family childcare. Many family childcare providers may be
certified with the same credentials as center based staff. (Martha, 2008)
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Staff
For all providers, the largest expense is labour. In a 1999 Canadian survey of
formal child care centres, labour accounted for 63% of costs and the industry had
an average profit of 5.3%. Given the labour-intensive nature of the industry, it is
not surprising that the same survey showed little economies of scale between larger
and smaller operators.
Local legislation may regulate the operation of day care centres, affecting staffing
requirements. Laws may mandate staffing ratios (for example 1:3 for under 18
months, 1:5 for 18–30 months, 1:8 for over 30 months, and even higher ratios for
older children). Legislation may mandate qualifications of supervisors. Staff
typically do not require any qualifications but staff under the age of eighteen may
require supervision. Typically, once the child reaches the age of twelve, they are
no longer covered by day care legislation and programs for older children may not
be regulated.
In Canada, the workforce is predominantly female (95%) and low paid, averaging
only 60% of average workforce wage. Many employees are at local minimum
wage and are typically paid by the hour rather than salaried. In the United States,
"child care worker" is the fifth most female-dominated occupation (95.5% female
in 1999). In the US, staffing requirements vary from state to state. (McCain, 2007)
Standards and Requirements
Some jurisdictions require licensing or certification. Parents may also turn to

independent rating services, or rely on recommendations and referrals. Some
places develop voluntary quality networks, for example in Australia most childcare
services are part of a national Quality Assurance system.
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Most countries have laws relating to childcare, which seek to prevent and punish
child abuse. Such laws may add cost and complexity to childcare provision and
may provide tools to help ensure quality childcare. (McCain, 2007)
Additionally, legislation typically defines what constitutes daycare (e.g., so as to

not regulate individual babysitters). It may specify details of the physical facilities
(washroom, eating, sleeping, lighting levels, etc.). The minimum window space
may be such that it precludes day cares from being in a basement. It may specify
the minimum floor space per child (for example 2.8 square metres) and the
maximum number of children per room (for example 24). It may mandate
minimum outdoor time (for example 2 hours for programs 6 hours or longer).
Legislation may mandate qualifications of supervisors. Staff typically do not
require any qualifications but staff under the age of eighteen may require
supervision. Some legislation also establishes rating systems, the number and
condition of various toys, and documents to be maintained. Typically, once the
child reaches the age of twelve, they are no longer covered by day care legislation
and programs for older children may not be regulated. (Margaret, 2008)
Child Development
Independent studies suggest that good day care for non-infants is not harmful.
Some advocate that day care is inherently inferior to parental care. In some cases,
good daycare can provide different experiences than parental care does, especially
when children reach two and are ready to interact with other children. Bad day care
puts the child at physical, emotional and attachment risk. Higher quality care was
associated with better outcomes. Children in higher quality child care had
somewhat better language and cognitive development during the first 4½ years of
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life than those in lower quality care. They were also somewhat more cooperative
than those who experienced lower quality care during the first 3 years of life.
The National Institute of Health released a study in March, 2007 after following a
group of children through early childhood to the 6th grade. The study found that
the children who received a higher quality of child care scored higher on 5th grade
vocabulary tests than the children who had attended child care of a lower quality.
The study also reported that teachers found children from child care to be
"disobedient", fight more frequently, and more argumentative. The study reported
the increases in both aggression and vocabularies were small. "The researchers
emphasized that the children’s behavior was within the normal range and were not
considered clinically disordered." As a matter of social policy, consistent, good
daycare may ensure adequate early childhood education for children of less skilled
parents. From a parental perspective, good daycare can complement good
parenting. (Blakwell Synegy, 2003)
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CHAPTER THREE
3.1 BACKGROUND INFORMATION ON CASE STUDY
The Crèche facility at Institution was opened in [2011] with [40 child] full /part
time child care places. It is located at [Middle Belt, The polytechnic, Ibadan]. The
crèche is available to staff and students of Institution only.
The Institution as the registered owner and occupier of the Crèche Facility has delegated
its authority to a Crèche Policy Committee. This committee consists of the Institution’s
staff, staff parent representatives, student parent representatives and a representative of
the Students Union.
3.2 OPERATION OF EXISTING SYSTEM
This segment of the project gives the general details of existing system of
operation use in Crèche Management of the Polytechnic, Ibadan. The existing
system starts from registration of individual child.
It is easy to conclude from investigation made that all the basic section in the
crèche are using a manual operation or are operating manually.
When a parent or staffs’ comes for registering their child, the staff of the
crèche management first attend to him/her by issuing registration form because
every child must be registered so that every would have registration number on the
form, where all the information’s like parent name, child name, address, reg.
number, and age and so on are recorded.
At our case study, the existing Crèche Management of the Polytechnic,

Ibadan, is that the attendant takes file that contain all information about child from
the parent to the staff that in charge to take care of the child. The information
includes:
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(a) Name of parent

(b) Address of parent
(c) Sex
(d) Occupation
(e) Date of registration
(f) File number
(g) Attendant’s name
(h) Signature
3.3 SYSTEM ANALYSIS
System has to do with examine the entire computerization structure. It is an

important aspect of system development, however, there are some factors that have
to be explained in the analysis of the system, and those factors are:
a. Output from the system

b. Input to the system
c. Processing activities carried out by the system
d. Administrative/Management of the system
e. How system stored information.
OUTPUT FROM THE SYSTEM
This is usually determined by the set of input that are made to the system, however,
the output from this system may includes:
a. Child Information
b. Parent Information
c. Staff Information etc.
All this are the expected output from the system.
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INPUT TO THE SYSTEM
This is also an essential aspect of the system as it determines the type of output
from the system. The major inputs to this system are:
a. Child Information
b. Parent Information
c. Staff Information etc.
PROCESSING ACTIVITIES CARRIED OUT BY THE SYSTEM.
After the necessary input has been made to the system, the next thing is to process
the data in order to give out the expected output from the system. The following
are the processing activities carried out by the system:
a. Keep the child and parent information intact

b. Keeping the organization statement of account
c. Perform the necessary transaction.
ADMINISTRATIVE MANAGEMENT BY THE SYSTEM
The system handle some administrative task such as registering a new child and so
on, this has drastically reduce the administrative work handle by personnel.
HOW DATA/INFORMATION ARE STORED BY THE SYSTEM
The system stored the information into the database; it uses Microsoft access as the
database.
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SAMPLE Enrolment and Parent Information Form
3.4 PROBLEM IDENTIFIED FROM EXISTIG SYSTEM
(1) Loss of Document: Loss of document is one of the major problems that
could be experienced in the manual registration, since all manual forms are kept in
a file, and there is high possibility of misplacing any of form/document due to the
movement of file from one table to the other in case of cross checking or collection
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of any mistake while the use of computerizing the system make registration and
keeping of document safe. File can last for many years without varying any
problem or loss of any information unless the system itself develop problems.
(2) Time factors: Manual system takes a lot of time for its operation in a
situation whereby information needed from a document and there are many form a
file. In order to solve this kind of problem, a computer system is needed.
Capacity factors: No matter how by a file is, there is a limit to what the file can
contain i.e. in manual system, a file cannot take as many documents as possible
and this can result to creating space for many files because a file has small capacity
to contain document. In this case a computer system should be in place of a
manual system since a computer can contain as many files as possible with a lot of
information.
Therefore, various problems also arose from these such as misplacement,

which lead to inefficiency and in-accuracy in the crèche management system.
3.5 SUGGESTED SOLUTION TO THE PROBLEM IDENTIFIED
The proposed alternative system to the existing is the automated system.

The advent of computer will enhance the crèche method of preparing billing report.
The computer will increase the staff abilities to accurately monitor and
manage the crèche properly. The automated system will surely provide reliability,
high quality service and a good security. Below are also the solution proffered to
the problem identified
1. It will reduce staff worked.
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2. It has the ability to display on screen and also on paper, the information of
individual records.
3. The new system is develop in such a way that error in the data entry and
other calculations can be easily and corrected with the help of the error
message to that effect.
4. The system makes provision for security and control.
5. Quick retrieval and display of individual child records
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CHAPTER FOUR
SYSTEM DESIGN
4.1 OUTPUT DESIGN

The output design shows how the output from the system would look like.
(a) REPORTS TO BE GENERATED

There are three types of report to be produced and they are as follows;
1. Student registration report.

2. School fee payment report.
3. Staff record report
(b) SCREEN FORMS OF THE REPORT

SCREEN FORM OF STUDENT RECORD
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STAFF RECORD
(c) FILES USED TO PRODUCE REPORTS

There are three files used for the generation of the reports, they are as below;
1. Student registration report.

2. School fee payment report.
3. Staff record report
INPUT DESIGN
This entails the design form which was used for the generation of the output
design.
(a) LIST OF INPUT ITEMS REQUIRED

1. Surname
2. Othername
3. Sex
4. Place of birth
5. Date of birth
6. Nationality
7. Class require
8. Formal school attended
9. Reason for leaving the school
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10.Admitted to class
11.Date of admitted
12.Term admitted
13.Parent name
14.Home address
15.Office address
16.Occupation
17.Phone number
18.Admission number etc.
(b)DATA CAPTURE SCREEN FORM FOR INPUTS
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(c) FILES USED TO RETAIN INPUT
There are three files use to retain the input of this program; they are listed
below:
1. Registration file
2. Staff file
3. School fees payment file
4.1 PROCESS DESIGN

(a) LIST ALL PROGRAMMING ACTIVITIES NECESSARY
1. Keeping of pupils records
2. Keeping of staff records
3. Keeping of school payment records
4. Keeping of graduation student records
(b) IDENTIFY PROGRAM MODULES TO BE DEVELOPED

The modules of the program developed are below:
1. Splash screen Form module

2. The menu Form Module
3. School Fee Form Module
4. Graduation Form Module
5. Library Form Module
6. Admin Login Module
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(C) DRAW VTOC

VISUAL TABLE OF CONTENT (VTOC)
SPLASH SCREEN
Main Menu
ADMISSION SCHOOL FEE STUDENT RECORD STAFF STUDENT HISTORY LIBRARY
OBTAIN FORM
PAYMENT OF SCHOOL FEEUPDATE SCHOOL FEEPAYMENT OF LESION

UPDATE
FEE LESION SCHOOL FEE
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4.4 STORAGE DESIGN
(a) DESCRIPTION OF DATABASE USED
The database used for the storage of this new system is Microsoft Access 2003,
this was used to link up with the VB software that was used in the design of the
software.
(b) DESCRIPTION OF FILES USED
The files used for the storage are three tables used for the storage of the codes.
The three files are named
frmschool, frmstaff, frmschoolfee.
Each file is link with a particular form that contains the content of such table.
(c) RECORD STRUCTURE OF ALL FILES.
Each file are structure in such a way that will be able to accept more data to be
inputted, be able to delete any unwanted record and be able to retrieve any saved
files by making use of index key created in such table to call for the data for re-
accessing of the records in the files.
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4.5 DESIGN SUMMARY
(a) SYSTEM FLOWCHART

START
DISPLAY SPLASH SCREEN
DISPLAY MAINMENU
ADMISSION
SCHOOL FEES
STUDENT RECORD
STAFF
STUDENT HISTORY
LIBRARY
LOG OUT
DISPLAY ADMISSION FORM

YES
IF OPTION=1?
NO
YES DISPLAY PAYMENT FORM
IF OPTION=2?
NO
YES DISPLAY STUDENT RECORD FORM
IS OPTION=3?
NO
YES DISPLAY STAFF FORM
IF OPTION=4?
NO
YES DISPLAY STUDENT HISTORY
IF OPTION=5?
DISPLAY LIBRARY HISTORY

IF OPTION=6?
YES NO
STOP 27
(b) HIPO CHART
HIERARCHY INPUT-PROCESS OUTPUT (HIPO) CHART
INPUT PROCESS OUTPUT
STAFF DETAILS & STUDENT DETAILS

THE STUDENT DETAIL & SCHOOL FEEPAYMENT FEE STUDENT RECORD
&
STAFF RECORD
SCHOOL FEE PAYMENT
DATA
COLLECTION STORE DATA IN DATABASE
HISTORY & LIBRARY INFORMATION
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CHAPTER FIVE
5.0 SYSTEM DEVELOPMENT AND IMPLEMENTATION

System development is the stage that follows the design and the
specification of the new system
5.1 PROGRAMMING LANGUAGE USED

The programming language that is use to develop this new project is Microsoft
Visual Basic 6.0 and Microsoft Access 2003 for query the database
5.1.1 ENVIRONMENT USED FOR DEVELOPMENT
The environment used in the development of this software is Window XP

profession, of service pack used and the database used is Microsoft Access 2003.
The environment entails Graphic picture to make more of the main menu more
attractive
5.1.2 SOURCE CODE

The source of this new project design has been attached to the appendix of this
project work
5.2 PROGRAM TESTING

5.2.1 CODING PROBLEM ENCOUNTERED
The coding problems encountered during the development of this new

project are listed below:
(1) Syntax error problem

(2) Run time error problem
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5.2.2 USE OF SAMPLE DATA
The sample data is to test for the proper functioning of the system to avoid
sub-optional performance and run time error.
The software developed for this new project work is tested by entering Student
record, Staff record and School fees payment etc.
5.3 SYSTEM IMPLEMENTATION
To implement the proposed system, I must take into consideration its
specific requirement, training of users and the changing over types that will be
suitable.
5.3.1 SYSTEM REQUIREMENT
These include both software and hardware requirement needed for proper
implementation of the new system.
5.3.2 TASK PRIOR TO IMPLEMENTATION
These involve all the necessary arrangement needed in order to secure a site
where the computer equipment will be physically placed. The site must be
centrally located so that all the departments that need the computing services can
reach it easily. The building must be sited where there will be no direct rays of
sunlight. The room that will accommodate the computer system must be provided
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with Air Conditioner in order to keep the computer room cool always, raised floor
otherwise called rug to prevent dust and electric shock, burglary proof.
Also for proper and effective implementation of a computerized system, staff
training must be put into consideration i.e all personnel that will make use of
computer facilities; they must have a basic knowledge of the system. This can be
achieved through training. In order to implement new system design, the hardware
and software requirement are essentially necessary.
5.3.3 HARDWARE AND SOFTWARE ACQUISITION
HARDWARE REQUIREMENT
1 Pentium iii processor with speed 486 MHZ
2 128 MB (RAM)
3 I4 SVGA Monitor
4 UPS (Uninterrupted Power Supply)
5 Printer
6 Multimedia keyboard and serial mouse
7 Stabilizer
8 20GB hard disk
9 Stand by Generator
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SOFTWARE REQUIREMENTS
1. Minimum of Microsoft window XP operating system
2. Visual Basic 6.0 and above
3. Microsoft Access: This is the database management package used to design
the file structure for the new developed package.
5.3.4 PROGRAM INSTALLATION
After booting the computer system, at the desktop
i. Insert the CD containing Visual Basic into the CD ROM drive
ii. If it is auto runs, follow the installation wizard to install the software but
if it does, click on “my computer” icon on the desktop
iii. Click the CD Rom drive and click on “setup” then follow installation
wizard
iv. Remove the software CD and insert the Crèche Management CD to the
CD-Rom drive and copy the Crèche Management System folder and
paste it on the screen
v. Open the crèche management system folder and install the software
follow the procedure.
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5.3.3 STAFF TRAINING
The proposed system is different in operation to the existing system.
Therefore, for it to be effective in operation there is need to train the user of the
system on how to make use of it. It required that each user must know how to
make use of computer.
5.3.4 CHANGING OVER
Several methods can be adopted in switching over to the new system, from
the existing system to the new system; the one used for this project work is direct
change over.
Direct change over which is also known as crash approach is a method whereby
the old system is discontinuous entirely and the new system become operational
fully.
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CHAPTER SIX
SYSTEM DOCUMENTATION
6.1 FUNCTION OF PROGRAM MODULES
The program modules listed in chapter four explained here with their
functions, the modules are:
i. Splash screen module
ii. Main menu module
iii. Registration module
iv. School fees module
v. Library module
vi. Report module
FRM SPLASH: This is the form that welcomes the user to the program
environment. It contains graphics, which introduce the user to the program.
MAIN MENU MODULE: This is the main menu of the program where other
menu or operation are entered or performed. This module serves as container that
holds other menus for functionality.
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REGISTRATION MODULE: This is the module that allow staff capture
student’s information e.g. Name, Address, Phone number etc.
SCHOOL FEES MODULE: This is the module that is use to record the
payment transaction of each student.
LIBRARY MODULE: This is the module that use to keep or borrow textbook
in the school
REPORT MODULE: This is the module that is used to generate report.
6.2 USER MANUAL
STEP 1:
i) Insert the CD into the CD drive
ii) Double click on my computer icon on the desktop
iii) Double click on the CD drive icon to view the contents in the CD
iv) Copy the crèche management folder into the hard drive (c)
STEP 2:
Double click on the crèche management folder to open the contents of the
folder
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Double click on crèche management software
On crèche management software, then the main menu display and select the
desire option to perform operations
STEP 3:
Then choose the Logout option on the menu to close the whole program.
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CHAPTER SEVEN
SUMMARY, CONCLUSION AND RECOMMENDATION
7.1 SUMMARY
Crèche workers, their supervisors and managers are required by law to report any
abuse or neglect they suspect has happened to a child who is in their care. This is known
as mandatory notification and is a legal obligation. It is important that all staff and
volunteers who work with children are aware of this obligation and know what to do
should they suspect that a child has been abused. The resource Keeping Children Safe in
Recreation and Sport can be downloaded from the ORS website and provided to staff and
volunteers to make them aware of this requirement. It is not required that any training is
provided, but various training options are available. These are also outlined in the
resource.
The crèche service should have a sign-in and sign-out book, which
parents/guardians complete when dropping off and picking up their child. The system
should record the child’s name, age and any special requirements concerning the child for
that day, the parent’s name and their location within the complex in case of an
emergency, and a ‘time in’ and ‘time out’ signature. Note that parents/guardians must
remain on the premises while their child is in the crèche (except during activities such as
a fun run).
The person responsible for bringing the child to the crèche should be responsible for
collecting the child. Written authority from the parent or guardian should be obtained
before the child is handed over to anyone other than the person who brought the child to
the crèche. It may also be necessary to view some form of personal identification such as
a current driver’s license if the person collecting the child differs from the one who
brought the child to the crèche.
37
7.2 CONCLUSION
In conclusion, the length of time that children will spend in a crèche care service
while their parents are participating in a sporting activity will be relatively short. It is
therefore difficult to implement a formal program of activities for children. However, the
following are some basic principles that should be considered when planning programs
suitable for the crèche situation:
i. The timetable and activities should be flexible and suited to the ages of children
participating
ii. Opportunities should be provided at all times for children to develop oral
communication
iii. There should be a balance between vigorous activity, quiet activity, inside and
outside play, and meal or snack times
iv. There should be opportunity for children to move freely from one activity to
another
v. Children should be gainfully occupied if they are required to sit and wait
vi. There should be opportunities for creative activities, imaginative play, musical
activities and stories.
7.3 RECOMMENDATION
Considering the position of the new system, the under listed recommendation
should be strictly adhering to by the crèche management:
1. An emergency evacuation procedure that is clearly written and accessible to all

2. A clear understanding among staff of emergency evacuation procedures and the
location and operation of a fire extinguisher
3. Easy access to the loudspeaker and medical attention in the case of outside sports
events or large sports complexes
4. Secure fencing, self-closing childproof gates and doors enclosing the crèche
service
38
5. Easy access to a telephone

6. Emergency numbers located close to the phone
7. No direct child access to hazardous areas, such as an activity area in use, an
exercise room, a swimming pool or a road. It is recommended that the organisation
install self-closing or self-locking doors or two doors separated by a holding
space.
8. An outside play area fenced and fitted with self-locking, self-closing gates
9. No access by the children to service areas including rubbish bins, urns, bottles,
cleaning products or poisons
10. Adequate light, ventilation and temperature control with child-safe heating or fans
REFERENCE
39
1. Herald (2007): Industrial Administration and Management of crèche

Bishop Press, Liverpool. Pg. 40
2. Yinmiya, N. (2000): Computer and Information System, Uptown Press, New

York.
3. Martha (2008): Database Management Vol.2 Breach Publisher U.S.A.
4. McCain (2007): System Analysis and Design 2nd Edition Breach Publisher
U.S.A
5. Margaret (2008): Factory and Production Management 5th Edition. Lee Cheng
Press, Beijing China
6. Blackwell Synergy (2003): Crèche Decision and Control 4th Edition. Cliché
Publishers, Chicago U.S.A.
7. McCain (2007): Introduction to Visual Basic Edition Sun Press, U.S.A.
8. PATRICK GILLARD (2006): Cambridge International Dictionary of English,

Cambridge University Press
40

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Copyright: Al-Haqq Computer Institute & Information Technology

In view of the constructive improvement that has occurred to the technology

The so-called machine could be mechanical or electrical or even

In view of the capabilities of computer system, it is thereby employed in this

Computerization simply means the techniques of handling some operation

1.2 STATEMENT OF THE PROBLEM

The system is intended to reduce to the barest minimum, the problems

encountered in manual process of Crèche Management System; that is keeping of

child records, updating, and deletion of records from database.

1.3 JUSTIFICATION OF STUDY

The project work will benefit stakeholder in “Crèche Management of the

1.4 AIM AND OBJECTIVES

The aim of this project is to design software for monitoring Crèche

 Establishment of accurate, reliable, and effective records in the

 Managing the record of the staffs, child and parents.

 Creation of user- friendly environment that supports GUI

 Provision of convenient file organization and accessing technique.

1.5 SCOPE OF THE PROJECT

The scope of this project is limited to design and implementation of software

 Keeping child and parent record

 Regular update of information

 Easy retrieval of child record

 Updating the child record

1.6 RESAERCH METHODOLGY

 FILE: This is the collection of related records

 DATABASE: This is the collection of related file

 FIELD: This is the collection of one character or data items

 STAFF: These are the people working in the supermarket.

 PC: Personal Computer

 MODULE: This is a program segment that performs specific tasks.

2.1 LITERATURE REVIEW

The Crèche Guidelines for Sport, Recreation and Fitness Organizations’

2.1. BACKGROUND THEORY OF THE STUDY

2.2 PREVIOUS METHOD IN USED

2.3 CURRENT METHOD IN USED

 To speed up the processing.

"Considerable research has accumulated showing that not-for-profits are much

i. They may receive preferential treatment in rents especially if they are

v. Non-Profits, however, are typically limited in size to a single location as the

Standards and Requirements

Some jurisdictions require licensing or certification. Parents may also turn to

Additionally, legislation typically defines what constitutes daycare (e.g., so as to

3.1 BACKGROUND INFORMATION ON CASE STUDY

3.2 OPERATION OF EXISTING SYSTEM

At our case study, the existing Crèche Management of the Polytechnic,

(a) Name of parent

3.3 SYSTEM ANALYSIS

System has to do with examine the entire computerization structure. It is an

a. Output from the system

INPUT TO THE SYSTEM

a. Keep the child and parent information intact

ADMINISTRATIVE MANAGEMENT BY THE SYSTEM

HOW DATA/INFORMATION ARE STORED BY THE SYSTEM

SAMPLE Enrolment and Parent Information Form

3.4 PROBLEM IDENTIFIED FROM EXISTIG SYSTEM

Therefore, various problems also arose from these such as misplacement,

3.5 SUGGESTED SOLUTION TO THE PROBLEM IDENTIFIED

The proposed alternative system to the existing is the automated system.

1. It will reduce staff worked.

4. The system makes provision for security and control.

5. Quick retrieval and display of individual child records

4.1 OUTPUT DESIGN

(a) REPORTS TO BE GENERATED

1. Student registration report.