Richfield Engineering Limited CONTROL OF INSPECTION, MEASUREMENT AND. TEST EQUIPMENT STANDARD OPERATING PROCEDURE Approved SOP/013 Copy No. 10 Issued To: Mr. John Kung’u Draughtsman/AutoCAD Operator RELSOPIO13Richfield Engineering Limited [- DEPARTMENT DOCUMENT RER. No. STANDARD OPERATING PROCEDURE _| STORES & QUALITY ASSURANCE BE RELSOP/OI3 [REVISION 0 DATE | 14" Apel 2010 ‘SUBJECT ‘CONTROL OF INSPECTION, MEASUREMENT | PAGE | Page 1 of 6 AND TEST EQUIPMENT TABLE OF CONTENTS: Section Description Page o4 Page Revision Status 02 of 06 1.0 Purpose 03 of 06 2.0 Scope 03 of 06 3.0 Reference Documents 03 of 06 40 General 03 of 06 50 Responsibility 03 of 06 60 Procedure 04 of 06 70 Calibration Cycles 04 of 06 8.0 Execution of Calibration Schedule 05 0f 06 9.0 Calibration Status 05 of 06 10.0 Out of Tolerance M & TE 05 of 06 110 User Calibrated M & TE 05 of 06 12.0 Handling, Storage and Transporting of M& TE 06 of 06 SOP PREPARED | QUALITY ASSURANCE DEPARTMENT DATE | 8 December 2009 BY: sor cmrcxen | vontwar.11 Xe pare. | 144 apt 2010 BY: Quality Assurance Officer | SIGN 1 \ws SOP APPROVED | J. Brahmbhant siew || JV pare | 14" Aprit 2010 BY: Managing Director A = 7 0010 CONTROLLED COPYRichfield Engineering Limited DEPARTMENT DOCUMENT REF. No. STANDARD OPERATING PROCEDURE —_| STORES & QUALITY ASSURANCE DEPT. ISSUE T REL/SOP/013 REVISION 0 DATE T4* Apnl 2010 SUBJECT ‘CONTROL OF INSPECTION, MEASUREMENT | PAGE Page 2 of 6 AND TEST EQUIPMENT. 0.1 ___ Page Revision Status Issue | Revision | Details of Change Effected By | Effective | Approved By No_| No Date CONTROLLED COPY 0010Richfield Engineering Limited DEPARTMENT DOCUMENT REF. N STANDARD OPERATING PROCEDURE —_[ STORES & QUALITY ASU DEPT. ISSUE T REL/SOP/013, REVISION 0 DATE 14 April 2010 SUBJECT ‘CONTROL OF INSPECTION, MEASUREMENT |PAGE | Page 3 of 6 ‘AND TEST EQUIPMENT 1.0 Purpose: 1.1 To establish a system for controlling, calibrating and maintaining Measurement and Test Equipment (Devices used to measure, gauge, test or inspect) that is employed by Richfield Engineering Limited to demonstrate conformance of their products to contracted requirements and specifications 2.0 Scop 2.1 This procedure encompasses M & TE that is used for product acceptance during manufacturing, inspection and testing. M & TE used by subcontractors for checking work while in production is outside the scope of this procedure. 3.0 Reference Documents: * Kenya Bureau of Standards Approved Procedures 4.0 Gener: 4.1 Calibration of M &TE shall be performed in accordance with the relevant standards by an approved outside calibration service supplier. The Quality Assurance Manager maintains all calibration certificates 4.2 The Quality Assurance Manager verifies all certificates of calibration for accuracy and validity by comparing with specifications of M &TE calibration. 4.3 Calibration certificate files in the quality Assurance Department contains copies of all calibration certificates of calibration provided by outside calibration service suppliers 5,0 Responsil 5.1 The Quality Assurance Manager administers the calibration system including:- “> Centification of traceable reference standards “Frequency of calibration cycles “Maintenance of records and labeling % Disposition of Non-Conforming M & TE 0010 CONTROLLED CoPYRichfield Engineering Limited DEPARTMENT | DOCUMENT REF, No. STANDARD OPERATING PROCEDURE _| STORES QUALITY ASSURANCE DEPT. ISSUE T REL/SOPIO13 REVISION 0 DATE TH April 2010 ‘SUBJECT ‘CONTROL OF INSPECTION, MEASUREMENT | PAGE | Page 4 of 6 AND TEST EQUIPMENT 6.0 Procedure: 6.1.1 The Richfield Engineering Limited tool list includes all Richfield’s owned M & TE within this SOP. All M & TE owned by Richfield Engineering Limited are identified with a tool number. 6.1.2 An “Instrument History Report” is maintained for all Richfield’s owned M & TE used for product acceptance or inspection. The report includes the following information: Tool Number “> Manufacturer (if known) “© Description of Too! * Current Status © Custodian * Calibration Due Date Location * Calibration Procedure used * Date of Calibration *% Results of Calibration (status, notes, etc) * Name of Outside Calibration Service Supplier Performing Calibration 6.2 Initial and Infrequent Calibration 6.2.1 New M & TE are calibrated on receipt and incorporated in to the regular calibration schedule for the appropriate tool type 7.0 Calibration Cycles: 7.1.1 Initial Calibration Intervals 7.1.2 Initial calibration intervals shall be based, not necessarily in order of precedence, on recommendation, or on need based on usage 0010 CONTROLLED COPYRichfield Engineering Limited DEPARTMENT DOCUMENT REF. No. STANDARD OPERATING PROCEDURE _| STORES QUALITY ASSURANCE DEPT. ISSUE T RELISOP/O13. REVISION 0 DATE T° Apa 2010 ‘SUBJECT ‘CONTROL OF INSPECTION, MEASUREMENT | PAGE | Page 5 of 6 L AND TEST EQUIPMENT 7.2 On-Going Calibration Intervals 7.2.1 Standard calibration intervals will be quarterly, semi-annual or annual. Custom intervals can be 123 8.0 81 9.0 91 9.2 921 10.0 10.1 11.0 used as required. The Quality Assurance Manager has the final authority over changes to calibration intervals. Calibration intervals for any M & TE may be shortened or lengthened when results of previous calibration indicates such action is appropriate to maintain acceptable reliability. The maximum calibration intervals for all M & TE IS 36 months. Execution of Calibration Schedule: A “Calibration Schedule/Forecast Report” is generated at the beginning of each month. This report all M & TE due for calibration within that month, All M & TE due for calibration i calibrated before the end of that calendar month. Any M & TE that cannot be calibrated within that time frame is removed from service until it can be calibrated or repaired. Calibration Status: Calibration status of all M & TE calibrated is indicated on the “Instrument History Report and on calibration status labels. General Instructions for use of Labels and Tags * Labels shall be applied directly to M & TE whenever practical. Otherwise to their storage container or on a tag attached to the tool. % All entries on labels and tags shall be in ink. Dates shall be entered as month/year. Specific instructions for use of labels and tags may be given by Quality Assurance Manager. Out Of Tolerance M & TE: When M & TE in service is suspected to be out of tolerance the equipment is removed from service, tagged, segregated from in-service M & TE until re-calibrated. User Calibrated M & TE Certain M & TE, in addition to being subject to scheduled calibration also requires calibration (e.g. zeroing) by the user. 0010 covrRosLe coryRichfield Engineering Limited DEPARTMENT DOCUMENT REF. No. STANDARD OPERATING PROCEDURE —_| STORES & QUALITY ASSURANCE DEPT. ISSUE T REL/SOP/013 REVISION a DATE 14 Apel 2010 ‘SUBJECT ‘CONTROL OF INSPECTION, MEASUREMENT | PAGE | Page 6 of 6 AND TEST EQUIPMENT. | 12,0 Handling, Storage and Transportation of M & TE: 12.1.1 Handling 12.1.2 In-Plant M & TE may be hand carried from one department to another with no special handling or protective equipment. M & TE must be protected at all times from damage due to improper use or mishandling. Any M & TE suspected of being damaged is submitted to the Quality Assurance Department for calibration, 12.1.3 Equivalent methods shall be employed and the same precautions observed in handling of M & TE at calibration service suppliers. 12.2 Storage 12.2.1 M & TE is kept in suitable storage container when not in use, such as special cabinets, felt lined drawers, protective cases, etc. 12.2.2 Transportation 12.2.3 Transportation of M & TE shall be in accordance with the best commercial pra: adequate protection against damage, loss of accuracy, ete 0010 CONTROLLED COPY