Standard Operating Procedure Doc. Ref. No.

:
COVID-19 Preventive Measures for Head Office
and Commissaries SFGC-HSE-GL-01
Rev. No.: 00 Approved Date: 05-May-2020

Page 1 of 9 Effective Date: 07-May-2020

1. SECURITY and SAFETY MEASURES

Recommendation for Gate Control (Ingress and Egress)
ADMINISTRATIVE CONTROL
➢ All employees should follow security and safety measures.
➢ All employees are required to wear a mask prior to entry in the premises. Employer will provide
cotton face mask.
No. Location Personal Protective Equipment (PPE)
1 Head Office Cotton Face Mask
2 Commissary Cotton Face Mask

➢ All employees will be taken a body temperature by thermal scanning. If body temperature
exceeds 37.3°C a rescanning is required.
No. Location Temperature Conducted by
1 Head Office Security Guard on Main Entrance
2 Commissary Security Guard on Front Gate

No. Body Temperature Reading Frequency

1 AM Time-in
2 Back from Lunchout or from an outside meeting

➢ Employees whose body temperature will register 37.3°C and above will be required to go home
by the Security Personnel.
➢ All employees are required to disinfect hand prior to entry in the premises. Hand wash facility is
provided on all entrances.
No. Site Location
1 Commissary Employee Entrance Gate
2 Head Office Ground Floor Entrance

➢ Head Office and Commissary employees should pass through shoes sole disinfection. Shoes
dip is installed on all entrances for Commissary and Head Office.
No. Site Location
1 Commissary Employee Entrance Gate
2 Head Office Ground Floor Employee Entrance
Parking Entrance
o Sanitizing solution preparation for Foot/Shoes Dip

Prepared by: Approved by: Conformed by: Conformed by: Conformed by:

Christopher Gabuat Berwyn Cruz Albert Mendoza Ria Rivera Grace Anne Samar
HSE Officer Engineering Head QA Head HR Manager HR Director

This document is strictly for Scottland Food Group Corp. use only. Any unauthorized use or reproduction is prohibited.
 Standard Operating Procedure Doc. Ref. No.:
COVID-19 Preventive Measures for Head Office
and Commissaries SFGC-HSE-GL-01
Rev. No.: 00 Approved Date: 05-May-2020

Page 2 of 9 Effective Date: 07-May-2020

▪ 1-liter Water + 2.66 mL Chlorinex

▪ 5-liter Water + 13.31 mL Chlorinex
o Holding Time of Sanitizing Solution is 4 hours maximum
o Replenishment in shoes dip is every 4 hours interval
➢ Security personnel and employees should observe social distancing while conducting
inspection.
➢ All returning employees must provide their latest contact information and inform the company
immediately.
➢ Employees who will be tested positive of COVID-19 are required to present a Return to Work
Order from the Bureau of Quarantine of the DOH before they can report back to work.
➢ All medically compromised employees are not advised to return to work (Heart Problem,
Diabetic, Weak Lungs, etc.)
➢ Senior Citizen are not allowed to report to work given their condition
➢ Pregnant women are not allowed to report to work
➢ No visitors allowed in Head Office and Commissaries until the government will state the
pandemic no longer exist.
➢ All truck drivers and passengers should undergo with all safety and security measures prior
entering the premises.
➢ All suppliers and 3rd Party Service Providers are required to fill-up Health Declaration Form
(SFGC-QA-FR-11B).
➢ COVID-19 Information videos can be viewed using the following link:
o https://www.youtube.com/watch?v=1APwq1df6Mw&feature=youtu.be
o https://www.youtube.com/watch?v=rfJAy8qeEEU&feature=youtu.be
o https://www.youtube.com/watch?v=Nnq9OkEJsF4&feature=youtu.be

HSE CONTROL
➢ A provision of foot disinfection area and hand disinfection area at Entrances

PPE
➢ All security personnel should wear cotton face mask, face shield and gloves while performing
duties.

2. HAND HYGIENE
ADMINISTRATIVE CONTROL
A recommendation to hand washing with soap and water or hand sanitizing with alcoholic solutions,
gels or tissues to maintain clean hands and fingernails. It should be performed frequently with soap
Prepared by: Approved by: Conformed by: Conformed by: Conformed by:

Christopher Gabuat Berwyn Cruz Albert Mendoza Ria Rivera Grace Anne Samar
HSE Officer Engineering Head QA Head HR Manager HR Director

This document is strictly for Scottland Food Group Corp. use only. Any unauthorized use or reproduction is prohibited.
 Standard Operating Procedure Doc. Ref. No.:
COVID-19 Preventive Measures for Head Office
and Commissaries SFGC-HSE-GL-01
Rev. No.: 00 Approved Date: 05-May-2020

Page 3 of 9 Effective Date: 07-May-2020

and water for at least 20 seconds. Alcohol or Hand Sanitizing Gel will be provided on all entrances for
Head Office and Commissaries. Hand sanitizing gel will be provided on all hand washing facility for
Head Office and Commissaries.
➢ Before and after preparing food
➢ Before and after eating
➢ After using the toilet
➢ After coughing or sneezing into a tissue (or if non-compliant with respiratory etiquette)
➢ After removal of face mask and gloves
➢ After handling body fluid-contaminated waste or laundry
➢ Whenever hands look dirty

If soap and water are not available:

➢ Hands can be cleaned with an alcohol-based hand sanitizer (ABHS) that contains at least 70%
alcohol, ensuring that all surfaces of the hands are covered (e.g. front and back of hands as well
as between fingers) and rubbed together until they feel dry.
➢ For visibly soiled hands, soiling should be removed with an alcohol-based hand wipe first,
followed by use of ABHS.

HSE CONTROL
➢ Provision of hand wash or hand rub areas on ingress and egress in the following areas
(entrances, pantry, canteen).

3. RESPIRATORY ETIQUETTE
Recommending a combination of measures intended to minimize the dispersion of large particle
respiratory droplets when a person is coughing, sneezing and talking to reduce virus transmission.
ADMINISTRATIVE CONTROL
➢ Cover mouth when coughing and sneezing with a surgical mask or tissue.
➢ Cough/sneeze into the bend of your arm, not your hand.
➢ Disposal of tissues in a lined waste container and perform hand hygiene immediately after a
coughing or sneezing.
➢ Regular disposal and collection of waste container in designated area and disinfection is a must.

HSE CONTROL
➢ Provision of waste container in the area where a volume of employees is identified.

Prepared by: Approved by: Conformed by: Conformed by: Conformed by:

Christopher Gabuat Berwyn Cruz Albert Mendoza Ria Rivera Grace Anne Samar
HSE Officer Engineering Head QA Head HR Manager HR Director

This document is strictly for Scottland Food Group Corp. use only. Any unauthorized use or reproduction is prohibited.
 Standard Operating Procedure Doc. Ref. No.:
COVID-19 Preventive Measures for Head Office
and Commissaries SFGC-HSE-GL-01
Rev. No.: 00 Approved Date: 05-May-2020

Page 4 of 9 Effective Date: 07-May-2020

PPE
➢ Mandatory wearing of cotton face mask
o Consistently and properly worn is required
▪ Cloth Face Mask (personal mask being used outside the working area as required
by LGU). This mask shall not be used when at work.
▪ Cloth Face mask (issued by the company) shall be used while on duty. It is
washable and should be washed daily.
▪ Production and Warehouse personnel shall still use the previously issued White
Cotton Mask while in the work area.
o Regularly inspected, maintained, and replaced, as necessary
o Properly removed, cleaned, and stored or disposed of, as applicable, to avoid
contamination of self, others, or the environment

4. ENVIRONMENTAL CLEANING AND VENTILATION

ADMINISTRATIVE CONTROL
➢ Pre-operation Cleaning and Sanitation of working areas in reference to regular cleaning and
sanitizing procedure.
➢ Routine cleaning of frequently used surfaces and objects to help to prevent the transmission of
COVID-19 to help to mitigate the risk of people becoming infected through self-inoculation after
touching contaminated surfaces.
➢ Cleaning of frequently touched areas such as toilets, tables, light switches and door handles
should be first cleaned (to physically remove dirt) and disinfected daily using detergent and
Sanitizer with the following dilution:
o Sanitizing solution preparation for Office Surfaces
▪ 1-liter Water + 1.33 mL Chlorinex
▪ 5-liter Water + 6.56 mL Chlorinex
▪ 10-liter water + 13.31 mL Chlorinex
o Holding Time of Sanitizing Solution is 4 hours maximum
o Wiping frequency of the surfaces is every 2 hours interval
➢ Frequently touched electronics such as phones, computers and other devices may be
disinfected with 70% alcohol (e.g. alcohol prep wipes). All used disposable contaminated items
should be placed in a lined container before disposal.
➢ Workplaces settings are encouraged to clean highly touched surfaces (e.g. phones, washrooms,
tables)

Prepared by: Approved by: Conformed by: Conformed by: Conformed by:

Christopher Gabuat Berwyn Cruz Albert Mendoza Ria Rivera Grace Anne Samar
HSE Officer Engineering Head QA Head HR Manager HR Director

This document is strictly for Scottland Food Group Corp. use only. Any unauthorized use or reproduction is prohibited.
 Standard Operating Procedure Doc. Ref. No.:
COVID-19 Preventive Measures for Head Office
and Commissaries SFGC-HSE-GL-01
Rev. No.: 00 Approved Date: 05-May-2020

Page 5 of 9 Effective Date: 07-May-2020

➢ It is also recommended that items that cannot be easily cleaned (e.g., newspapers, magazines)
to be removed.
➢ Cleaning and Sanitizing of water dispenser should be done every two (2) hours.
➢ Locker area should be cleaned and sanitized twice daily.

HSE CONTROL
➢ A recommendation for increasing ventilation (e.g. opening windows when weather permits)

PPE
➢ Mandatory wearing of mask, hand gloves and foot protection to all employees in-charge on area
disinfection (Maintenance and Housekeeping personnel).

5. SOCIAL DISTANCING
Social distancing is recommended as measure taken to minimize close contact with others in the
community. This includes community-based approaches (e.g. avoiding crowding, workplace measures
and closures, public/mass gathering cancellations).
ADMINISTRATIVE CONTROL
➢ Stop shaking hands to greet others
➢ Limiting the workforce in a particular area with at least six (6) feet distance between
employees.
➢ Instituting new work hours or shifts.
➢ Observance of flexible working arrangements and work rotation will be implemented.
➢ Resumption of work be on staggered basis sufficient to complete a production line preferably,
not to exceed Fifty Percent (50%) of the work force.
➢ Use of demarcation line to aid on queuing of personnel.
No Site Location
1 Commissary Employee Entrance Gate
2 Head Office 3rd Floor Entrance

➢ Consider cancelling non-essential meetings. If needed, hold meetings via video conferencing
or phone call until the declaration of controls state by the government.
➢ Put off large meetings to a later date
➢ Hold essential meetings outside in the open air if possible and observing the physical distancing
with strict caution.

Prepared by: Approved by: Conformed by: Conformed by: Conformed by:

Christopher Gabuat Berwyn Cruz Albert Mendoza Ria Rivera Grace Anne Samar
HSE Officer Engineering Head QA Head HR Manager HR Director

This document is strictly for Scottland Food Group Corp. use only. Any unauthorized use or reproduction is prohibited.
 Standard Operating Procedure Doc. Ref. No.:
COVID-19 Preventive Measures for Head Office
and Commissaries SFGC-HSE-GL-01
Rev. No.: 00 Approved Date: 05-May-2020

Page 6 of 9 Effective Date: 07-May-2020

➢ Staggered breaktime for Commissary personnel will be implemented to control quantity of

personnel inside the canteen.
➢ Eat lunch at your desk or outside rather than in the Pantry Area. Disposal of food waste should
be on the trash bin at Pantry Area.
➢ Limit food handling and sharing of food in the workplace
➢ Promote strict hygiene among food preparation (canteen) staff and their close contacts.
Employees are encouraged to bring their own utensils.
➢ Canteen personnel should ensure proper washing of canteen utensils.

PPE
➢ Mandatory wearing of cotton face mask of employees

6. PERSONAL HEALTH MONITORING

ADMINISTRATIVE CONTROL
➢ If an employee develops symptoms of COVID-19, he should seek-out medical advice for further
evaluation and treatment.
➢ In the event of sickness, eligible employees are entitled to use of the following:
No. Coverage Position
1 Philhealth Based on eligibility requirements of the government
2 HMO Based on eligibility stated in the contract

➢ Those with queries can call the DOH COVID-19 Emergency Hotlines 02-894-COVID (02-894-
26843) and 1555 for PLDT, Smart, Sun and TNT subscriber.
➢ If and when confirmed, employee should inform the employer for identification of close contact.
➢ Workers who are in close contact will be required to undergo quarantine for 14days.
➢ If the test result of the suspected employee is negative, co-employees may return back to work.
➢ Employer will coordinate with the following for further assistance and endorsement
No. Government Unit
1 Department of Health
2 Local Government Unit
➢ Employer will ensure confidentiality and protect identity of infected employee.
➢ Work station of the COVID-19 positive employee and all possible exposed areas should be
disinfected aside from daily sanitation procedure. Work can be resumed after 24hours.

Prepared by: Approved by: Conformed by: Conformed by: Conformed by:

Christopher Gabuat Berwyn Cruz Albert Mendoza Ria Rivera Grace Anne Samar
HSE Officer Engineering Head QA Head HR Manager HR Director

This document is strictly for Scottland Food Group Corp. use only. Any unauthorized use or reproduction is prohibited.
 Standard Operating Procedure Doc. Ref. No.:
COVID-19 Preventive Measures for Head Office
and Commissaries SFGC-HSE-GL-01
Rev. No.: 00 Approved Date: 05-May-2020

Page 7 of 9 Effective Date: 07-May-2020

7. INTERNATIONAL AND LOCAL TRAVEL

ADMINISTRATIVE CONTROL
➢ Avoid non-essential travel
➢ Employees are required to disclose travel trips to their respective Department Heads and to HR
Dept.
➢ Employees are also required to disclose travel history of their family members.

8. COMPLIANCE AND MONITORING

ADMINISTRATIVE CONTROL
➢ HSE Dept. used the Preventive and Mitigation of COVID-19 at Work Checklist from UN –
International Labour Organization to evaluate the completeness of our COVID-19 Preventive
Measures
➢ Compliance monitoring shall be conducted as follows:
o Daily monitoring shall be done by the HR Personnel at Head Office (or as required by the
LGU or by the Law)
o Daily monitoring shall be done by the HSE Officer at Commissary
o Daily Monitoring shall be done by QA inside production and Warehouse
➢ Compliance rating for this audit should be 100%. Consolidation and analysis of daily monitoring
shall be done by HSE Officer for immediate corrective action plans.
➢ The employer should provide DOLE through its Regional Office copy furnished DOH monthly
reporting of illness, diseases and injuries utilizing the DOLE Work Accident/ Illness Report Form
(WAIR).

9. CONTACT DETAILS OF HSE COMMITTEE

No. Member Position Contact No.
1 Christopher Gabuat HSE Officer +639985966937
2 Ria Rivera HR Manager +639988479580
3 Grace Ann Samar HR Director +639988479583
4 Berwyn Cruz Eng’g. Head +639199125144
5 Joel Santos Operations Head +639988479567
6 Albert Mendoza QA Head +639498812934

Prepared by: Approved by: Conformed by: Conformed by: Conformed by:

Christopher Gabuat Berwyn Cruz Albert Mendoza Ria Rivera Grace Anne Samar
HSE Officer Engineering Head QA Head HR Manager HR Director

This document is strictly for Scottland Food Group Corp. use only. Any unauthorized use or reproduction is prohibited.
 Standard Operating Procedure Doc. Ref. No.:
COVID-19 Preventive Measures for Head Office
and Commissaries SFGC-HSE-GL-01
Rev. No.: 00 Approved Date: 05-May-2020

Page 8 of 9 Effective Date: 07-May-2020

Hand Washing Station at Entrances

Physical and Social Distancing at Offices

Prepared by: Approved by: Conformed by: Conformed by: Conformed by:

Christopher Gabuat Berwyn Cruz Albert Mendoza Ria Rivera Grace Anne Samar
HSE Officer Engineering Head QA Head HR Manager HR Director

This document is strictly for Scottland Food Group Corp. use only. Any unauthorized use or reproduction is prohibited.
 Standard Operating Procedure Doc. Ref. No.:
COVID-19 Preventive Measures for Head Office
and Commissaries SFGC-HSE-GL-01
Rev. No.: 00 Approved Date: 05-May-2020

Page 9 of 9 Effective Date: 07-May-2020

Biosecurity/ foot disinfection

PPE for frontlines like housekeeping personnel’s, security guard

*Document References:
1. World Health Organization
2. Department of Health
3. OSHA
4. Center for Disease Control and Prevention

Prepared by: Approved by: Conformed by: Conformed by: Conformed by:

Christopher Gabuat Berwyn Cruz Albert Mendoza Ria Rivera Grace Anne Samar
HSE Officer Engineering Head QA Head HR Manager HR Director

This document is strictly for Scottland Food Group Corp. use only. Any unauthorized use or reproduction is prohibited.