LT (Working

days) STEP Responsible IBD involvment

Order placement Planning IBD is informed

LETTER OF CREDIT (LC)

Order confirmation Supplier IBD is informed

PFI CONFIRMATION Planning + Inbound

LOE Generation for
3 dangerous goods Inbound IBD generates the LOE

Predomiciliation + LC
registration Inbound IBD is responsible

Positive Notice generated Treasury IBD is informed

Inbound shares the LC
5 LC confirmation to supplier Inbound with supplier
Inbound follow up on the
Follow up with supplier schedule and
10 (Schedule + documents) Inbound documentation
Finalizing documentation Inbound sends
2 collection Treasury documents to treasury
2 Domiciliation readiness BANK Inbound is informed
The set of document is
shared with forwarder Inbound Inbound is informed
Payment request Inbound Inbound receives D10
ETA WH To be
15 communicated Inbound

DOCUMENTARY COLLECTION
Order confirmation Supplier IBD is informed
LOE Generation for
3 dangerous goods Inbound IBD generates the LOE
PFI CONFIRMATION Planning IBD is informed
Inbound follow up on the
Follow up with supplier for schedule and
12 schedule + documents Inbound documentation

Predomiciliation Inbound IBD is responsible

3 Positive Notice generated Treasury IBD is informed
2 DAN generation BANK IBD is informed
Finalizing documentation Inbound sends
2 collection Treasury documents to treasury
2 Domiciliation readiness BANK Inbound is informed
The set of document is
shared with forwarder Inbound Inbound is informed
Payment request Inbound Inbound receives D10
ETA WH To be
15 communicated Inbound
 OPEN ACCOUNT
Order confirmation Supplier IBD is informed
LOE Generation for
3 dangerous goods Inbound IBD generates the LOE
PFI CONFIRMATION Planning IBD is informed
Follow up with supplier for Inbound follow up on the
schedule + document schedule and
10 readiness Inbound documentation

Predomiciliation Inbound IBD is responsible

3 Positive Notice generated Treasury IBD is informed
Finalizing documentation Inbound sends
2 collection Treasury documents to treasury
2 Domiciliation readiness BANK Inbound is informed
The set of document is
shared with forwarder Inbound Inbound is informed
Payment request Inbound Inbound receives D10
ETA WH To be
15 communicated Inbound

FCA OPERATIONS
Order confirmation Supplier IBD is informed
PFI CONFIRMATION Planning IBD is informed
10 Documents follow up Inbound
2 CMR creation Inbound

Predomiciliation Inbound IBD is responsible

Positive Notice generated Treasury IBD is informed
Finalizing documentation Inbound sends
5 collection Treasury documents to treasury
2 Domiciliation readiness BANK Inbound is informed
Collection discussion with
supplier + transporter Inbound
The set of document is
shared with forwarder Inbound Inbound is informed
ETA WH To be
4 communicated Inbound
 WHEN
Respecting global leadtime from production to clearance

Quantity and readiness date confirmation + PFI is shared

Planning to check and confirm PFI ( Quantity, unit price) , Inbound to
check conformity
PFI sent to forwarder, forwarder creates LOE, LOE is shared with
supplier
Registration of predomiciliation and LC on bank system,
predomiciliation notice received within 48H , documentations to be
sent to trasury

Treasury send documents to the bank, LC to be received within 5 days

Supplier confirms the LC and starts production

Documents are check and confirmed and originals are sent by the
supplier

Treasury sends documents to the bank

The documents are domiciliatied at bank

Clearance starts
D10 is submitted on P2P, check issued after 4 business days

Eta WH shared with stakeholders 24h in advance

Quantity and readiness date confirmation + PFI

PFI sent to forwarder, forwarder creates LOE, LOE is shared with
supplier
Planning to check and confirm PFI ( Quantity, unit price)

Documents have to be shared through banking channel

Registration of predomiciliation, predomiciliation notice received within
48H

Bank confirm reception and conformity of documents

Treasury sends documents to the bank

Bank confirm domiciliation

Clearance starts
D10 is submitted on P2P, check issued after 4 business days

Eta WH shared with stakeholders 24h in advance

 quantity and readiness date confirmation + PFI
PFI sent to forwarder, forwarder creates LOE, LOE is shared with
supplier
Planning to check and confirm PFI ( Quantity, unit price)

Documents have to be shared through banking channel

Registration of predomiciliation, predomiciliation notice received within
48H
Bank sens a positive response to predomiciliation

Treasury sends documents to the bank the day after

Bank confirm domiciliation

Clearance starts
D10 is submitted on P2P, check issued after 4 business days

Eta WH shared with stakeholders 24h in advance

Quantity and readiness date confirmation + PFI

Planning to check and confirm PFI ( Quantity, unit price)
IBD to check and confirm the documents
IBD to create transportation documents with the transporters
Registration of predomiciliation, predomiciliation notice received within
48H
Bank confirms predomiciliation

Treasury sends documents to the bank the day after

Bank confirm domiciliation

All stakeholders to agree on a collection date

Forwarder must receive documents 24 hours before collection

Eta WH shared with stakeholders 24h before , the goods arrive at WH
24hours after collection
 What is needed
To get SCLT allignments on the PO validity at that stage

PFI

PFI

For LC: 2 Invoice, 2 BL, PL, COO, COA, COC + EUR1 and EX1 for European origin ( 2 sets to be sent, one to
applicant, one through bank)

documents + bank paperwork

Confirmation from forwarder

3 Invoice, 3 BL, PL, COO, COA, COC + EUR1 and EX1 for European origin (through bank)

Invoice soft copy

original documents + paperwork

Confirmation from forwarder

 3 Invoice, 3 BL, PL, COO, COA, COC + EUR1 and EX1 for European origin (through bank)

invoice soft copy

original documents + paperwork

Confirmation from forwarder

According to payment method

original documents + paperwork

Domiciliation must be confirmed before being able to organize the colelction at boarders

Collection possible only on Monday, Tuesday and Wednesday

Confirmation from forwarder + Transporters