Session 16 (6 a, b, c, d)

Project Implementation
In this session we learnt about how to implement a project. Implementation simply means
carrying out the activities described in your work plan. Project implementation (or project
execution) is the phase where visions and plans become reality. This is the logical
conclusion, after evaluating, deciding, visioning, planning, applying for funds and finding the
financial resources of a project.
Implementation Phase
• Execute – Develop the product or service
• Monitor – Assess, monitor, and report project performance – Develop, monitor, and
support the project team
• Control – Manage change – Manage risk – Manage stakeholder expectations

Project Execution Process

•Acquire project team- The process of acquiring project team is an activity that allows
selecting and approving human resource availability according to the list of required skills
and criteria for choosing human resource for the purpose of obtaining the team necessary
to accomplish project work.
•Select and get contractors on-board - It's important to have the contractor on board to
accomplish the project deliverables.
•Direct and Manage Project Execution- Integration of all execution work to accomplish the
project management plan and producing the deliverables are two critical activities of Direct
and Manage Project Execution.
Inputs:
1.project Management Plan- The main agenda of the Directing and Managing Execution
Process, as it contains all the subsidiary plans (scope baseline, cost baseline, schedule
baseline, scope management, etc.) The PMP mainly guides the Project Manager on how to
manage, execute, monitor, and control the project.
2.Approved Change requests- The Change Requests are the predictable and authorized
changes that concentrate on expanding or reducing the project scope.
3.Enterprise environmental factor- The infrastructure, culture and structure of an
organization, stakeholder risk tolerances etc,.
4.Organizational process assets- Standardized guidelines and work instructions,
Communication requirements, Issue and defect management procedures, Process
measurement database, Project files from previous projects, Issue and defect management
database etc,.
Tools that are used are Expert judgement and Project Management System.

•Quality Assurance- Quality Assurance (QA) focuses on the processes utilized in the project
efficiently to generate quality project deliverables.
Inputs:
1.Quality Management Plan: Describes the quality assurance approaches for the project. 
2. Process Improvement Plan: Describes the continuous process improvement approaches
for the project.
3. Quality Metrics: Provides the attributes to be measured and the allowable variations. 
4. Quality control measurements: The output of activities from Quality metrics for Quality
Control.
5. Project documents: Should be monitored in this process in the context of configuration
management (so all project team members work from the same version of the project
documents).
Tools: Quality management and control tools, Quality audits, Process Analysis
•Team Development: Here, we learnt how to form and develop project teams and what
tools are used. Stages of team formation are Forming, Storming, Norming, Performing,
Adjourning. We also learnt how to mange conflicts, sources of conflicts and how to solve
them in between the team.
Conflict Management- Conflict is inevitable consequences of Organizational interactions.
Conflict is best resolved by people involved in it and their immediate managers. Conflict can
be beneficial too!!
Traditional view – Conflicts are bad, created by people and to be avoided
Current view – Conflicts are good and need to be confronted in order to bring out real issues
and resolve them
Conflict can be avoided by:
Keeping team informed of the Exact Project status
Clearly assigning work with no overlapping responsibilities
Continuously motivating team about the work challenges
It is also necessary to conduct procurements and manage communication for effective
project implementation.
Conduct Procurements: Conduct procurement is involved in organizing and managing
activities such as bidder conferences, bid package issuance to potential sellers, evaluation of
potential sellers and eventually the selection of the sellers. The benefit of this process is that
it aligns the stakeholder expectation through established agreements.

During the process, the team gets bids from potential sellers and they will apply defined
criteria to choose which sellers are qualified to perform the work. Single or multiple sellers
may be chosen during the conduct procurement depending on the nature of the project.
Managing Communications: Communications must be more detailed to ensure that we
reach all the individuals with whom we must communicate to be successful. When we plan
our communications upfront, we enable for:
Improving the effectiveness of communications overall, including frequency and quality
Keeping individuals engaged in the initiative through open communications
Getting stakeholders involved in communications through enabling for more effective two-
way conversations
Project Execution Actions for Executing Project Plan
1.Implementing the project plan
2.Completing work packages (By team and contractors)
3.Achieving expected work result
4.Committing project resources as per the project plan
5.Implementing corrective and preventive action
6.Guiding, assisting, communicating, leading, negotiating
7.Holding team meeting
8.Identify changes to be handled in integrated change control
9.Implementing quality assurance procedure

Project Monitoring & Controlling

Project Monitoring & Controlling Is the process of tracking, reviewing, and finding project
progress by assessing the variances against the project plan and identifying integrated
corrective and preventive actions to keep the project on track. The right controls can play a
major part in completing projects on time. The data gathered also lets project managers
make informed decisions. They can take advantage of opportunities, make changes and
avoid crisis management issues.
Assessing Project Performance:
Monitoring
• Continuous, ongoing
• Used by project team to adjust the project
Evaluating
• Periodic
• Used by senior management and customers to adjust the project
• Through status reports

While monitoring and controlling we need to collect information about the project
performance. We need to provide forecasts for future work, Track and Analyse risks. We
need to communicate the status of the project.

We learnt what we control in a project using what tools and how to come up with the
expected deliverables.

•Scope: Ensuring right work is done and work getting completed. Control scope is the
process of monitoring the status of the project and product scope and managing changes to
the scope baseline.

• Schedule: Ensuring timely completion of project. Control Schedule is the process of

monitoring the status of project activities to update project progress and manage changes
to the schedule baseline to achieve the plan.

•Cost: Ensuring project completion within allocated budget. Cost control is the process of
measuring cost variances from the baseline and taking appropriate action, such as
increasing the budget allocated or reducing the scope of work, to correct that gap. Cost
control is a continuous process done throughout the project lifecycle.

•Functionality: Do the project deliverables have the expected capability.

•Quality: Do the deliverables perform as well as promised. Quality control consists of

inspection, measurement and testing to verify that the project outputs meet acceptance
criteria defined during quality planning.