ICITSS ASSIGNMENT

MS-WORD

Online Practical Training for ITT Course

Version 1.0 October 2020

The Institute of Chartered Accountants of India

New Delhi
A. MS-WORD-2010

2010 Word processors like MS-Word 2010 in MS-Office enable us to present our
letters and

reports in a presentable form. While, we as accountants and auditors are primarily

concerned

with the financial/ accounting analysis and reporting, it is often essential for us
to also provide

reports and documents which are presentable, where MS-Word processor is very
useful. For

example, this practice guide giving practical hands-on training exercises has been
developed

using this software. Some of the typical useful facilities of word processors are
as follows:

Producing professional-looking documents;

Comprehensive set of tools for creating and formatting documents;

Rich reviewing, commenting, and comparison capabilities to help the users to

quickly
gather and manage feedback from colleagues, and also create reports etc.

Advanced data integration ensuring that documents stay connected to important

sources of

business information. For example, we can integrate financial data in MS-Excel 2010
files into

a report, which is updated every time you open the word file for latest updated
data.

This compilation will help students in getting a hands-on experience on the

software which

will enable them in making good-quality professional documents.

Shortcut Keys

The following is a compilation of MS-Word Short Cut keys for performing typical
tasks in MS-Word,

which can be used to quickly accomplish tasks without having to go through tedious
menu options.
CTRL+SHIFT+A

ALT+F10

ALT+F5

ALT+CTRL+1

ALT+CTRL+2

ALT+CTRL+3

CTRL+SHIFT+N

CTRL+SHIFT+L

Shortcut key

Description

Format all letters as capitals

Application Maximize

Application Restore

Apply Heading1 style

Apply Heading2 style

Apply Heading3 style

Apply Normal style

Apply List Bullet style

CTRL+B or CTRL+SHIFT+B

Bold

CTRL+SHIFT+F5

CTRL+PAGE DOWN

CTRL+PAGE UP

CTRL+E

SHIFT+F3

ALT+F4

CTRL+SHIFT+ENTER

CTRL+C or CTRL+INSERT

CTRL+SHIFT+C

CTRL+X or SHIFT+DELETE
BACKSPACE

DELETE

CTRL+BACKSPACE

CTRL+DELETE

ALT+SHIFT+F7

CTRL+W or CTRL+F4

CTRL+F10

ALT+CTRL+S

ALT+SHIFT+C

CTRL+SHIFT+D

CTRL+SHIFT+END

CTRL+END

END

SHIFT+END

ALT+CTRL+D

F8

CTRL+F

CTRL+D or CTRL+SHIFT+F

CTRL+SHIFT+P

ALT+CTRL+F

SHIFT+F5 or ALT+CTRL+Z

CTRL+G or F5

Opens the Bookmark dialog box

Go to Next page

Go to Previous page

Center Paragraph

Change Case

Close or Exit

Insert a Column Break

Copy

Copy Format

Cut

Delete one character to the left

Delete one character to the right

Delete one word to the left

Delete one word to the right

Translate to a different language

Closes the active window

Document Maximize

Document Split

Remove the document window split

Double Underline

Select till End of Document

Go to End of Document

Go to End of Line

Select till End of Line

Insert Endnote

Extend Selection

Opens the Find dialog box

Opens the Font dialog box

Select Font Size

Insert Footnote

Go Back

Opens the Go To dialog box

CTRL+SHIFT+. or CTRL+SHIFT+>

Grow Font

CTRL+]

CTRL+T

ALT+SHIFT+R
F1

CTRL+K

Grow Font One Point

Hanging Indent

Copy the header or footer used in the previ-

ous section of the

Opens Word Help

Insert a Hyperlink

CTRL+M

CTRL+I or CTRL+SHIFT+I

CTRL+J

CTRL+L

SHIFT+DOWN

SHIFT+UP

ALT+F8

ALT+SHIFT+K

ALT+SHIFT+E

ALT+SHIFT+N

ALT+SHIFT+M

ALT+SHIFT+F

ALT+SHIFT+I

ALT+SHIFT+X

ALT+SHIFT+O

F10

CTRL+N

TAB in a table

ALT+F7

CTRL+O or CTRL+F12 or
ALT+CTRL+F2

ALT+CTRL+O

ALT+CTRL+P

ALT+CTRL+N

CTRL+ENTER

SHIFT+PAGE DOWN

SHIFT+PAGE UP

CTRL+DOWN

CTRL+SHIFT+DOWN

CTRL+UP

CTRL+SHIFT+UP

CTRL+V or SHIFT+INSERT

CTRL+SHIFT+V

CTRL+ALT+V

SHIFT+TAB in a table

Indent

Italic

Justify Paragraph

Left align Paragraph

Select Line Down

Select Line Up

Opens the Macros dialog box

Preview a Mail Merge

Edit a Mail Merge data document

Merge a Document

Print the merged document

Insert a merge field

Mark a Citation

Mark an Index Entry

Mark a Table of Contents Entry

Shows Key tips

Opens a new Word document

Moves to Next Cell

Moves to Next Misspelling

Opens the Open dialog box

Switch to Outline view

Switch to Print Layout view

Switch to Draft view

Insert a Page Break

Page Down Extend

Page Up Extend

Paragraph Down

Paragraph Down Extend

Paragraph Up

Paragraph Up Extend

Paste

Paste Format

Opens the Paste Special dialog box

Moves to Previous Cell

CTRL+P or CTRL+SHIFT+F12

Opens the Print dialog box

CTRL+F2 or ALT+CTRL+I

Print Preview

F7

Opens Spelling and Grammar dialog box

CTRL+Y or F4 or ALT+ENTER

SHIFT+F4 or ALT+CTRL+Y

Redo or Repeat

Repeat Find
CTRL+H

CTRL+SHIFT+E

CTRL+R

CTRL+S or SHIFT+F12 or

ALT+SHIFT+F2

F12

CTRL+A

CTRL+SHIFT+8

ALT+SHIFT+A

Replace

Turns Track Changes on or off

Right align Paragraph

Saves the document

Opens the Save As dialog box

Select All

Toggles the display of paragraph marks

Expand or collapse all text or headings

CTRL+SHIFT+, or CTRL+SHIFT+<

Shrink Font

CTRL+[

CTRL+SHIFT+K

CTRL+1

CTRL+5

CTRL+2

CTRL+0

CTRL+SHIFT+HOME

CTRL+HOME
HOME

SHIFT+HOME

CTRL+SHIFT+S

CTRL+=

CTRL+SHIFT+=

SHIFT+F7

CTRL+U or CTRL+SHIFT+U

CTRL+Z or ALT+BACKSPACE

SHIFT+LEFT

SHIFT+RIGHT

CTRL+LEFT

CTRL+SHIFT+LEFT

CTRL+RIGHT

CTRL+SHIFT+RIGHT

ALT+SHIFT+D

ALT+SHIFT+T

CTRL+F1

CTRL+SPACEBAR

CTRL+SHIFT+G

CTRL+ALT+M

CTRL+F9

Shrink Font One Point

Format letters as small capitals

Change Line Spacing to 1

Change Line Spacing to 1.5

Change Line Spacing to 2

Add or remove one line space preceding a

paragraph

Select till start of document

Go to Start of Document
Go to Start of Line

Select till Start of Line

Opens the Apply Styles dialog box

Subscript

Superscript

Thesaurus

Underline

Undo

Select one character to the left

Select one character to the right

Go to the beginning of word

Select till the beginning of word

Go to the end of word

Select till the end of word

Insert today’s date

Insert current time

Hide or show the Ribbon

Remove paragraph or character formatting

Opens the Word Count dialog box

Insert a Comment

Insert a Field

SHIFT+ENTER

CTRL+HYPHEN

CTRL+SHIFT+HYPHEN

CTRL+SHIFT+SPACEBAR

ALT+CTRL+C

ALT+CTRL+R

ALT+CTRL+T

ALT+CTRL+.
ALT+5 on the numeric

Insert a Line Break

Insert an Optional Hyphen

Insert a non-breaking hyphen

Insert a non-breaking space

Insert the copyright symbol

Insert the registered trademark symbol

Insert the trademark symbol

Insert an ellipsis

keypad (with NUM LOCK off)

Select an entire table

CTRL+TAB in a table

CTRL+SHIFT+W

Insert tab character in a cell

Underline words but not spaces

Lab Exercises

Exercise 1

Creating and managing a document

1. Create a new Word document.

2.

3.

Save the document with the name ―communication.docx.

Enter the following text in the document:

―Communication cannot be effective unless, the receiver listens with due attention
or participation.

It further shows that communication is a joint responsibility of both

the sender and the receiver.

Participative listening is an essential condition of effective comunication. One

cannot be an effective

speaker unless one is a good listener. It must, first of all, be made clear that
listening is a deliberate
effort. It is not the same as hearing. When we hear, we do not have
to make any effort. But for

listening, we have to train our ears and ask ourselves why we want to listen to
somebody. While

listening we must discriminate, evaluate, appreciate and react.‖

4.

Correct the spelling mistake in the paragraph.

Fig. 1.1: Adding text

5. Display the spaces and end of paragraph.

6.

Change the word ―train in the paragraph to the word ―trained with using ―Find and
Replace‖ feature.

7. Underline the word ―communication‖ in the first line.

8. Change the paragraph to bold.

Right align the paragraph.

9.
10. Close the document.

11. Rename the document with the name ―Ch1Ex1.docx.

Exercise 2

Working with Lists

1. Create and save a new Word document.

2.

Enter the following text:

―There are three different types of accounts:

Personal account

Real account

Nominal account‖

3. Change the font of third point to Script MT Bold and font size to 16. Also
apply the

Engrave effect.

4. Using Format Painter tool, copy the formatting from third point and use it
within

second point.

5.

6.

Sort the list alphabetically in ascending order.

Leave two blank lines after the list.

7.

Define a new multilevel list style (with three levels) as

I ……………………………..

1. …………………………

a.

..…………………

8. Now create a sample list as:

I.

Accounting

1.
Voucher

a.

b.

c.

Contra Voucher

Payment Voucher

Receipt Voucher

2.

Financial Statements

a. Cash Flow Statement

b.

c.

d.

Fund Flow Statement

Ratio Analysis

Bank Reconciliation Statement

II.

Economic systems

1. Market economy

2. Mixed economy

3.

4.

Planned economy

Traditional economy‖

Exercise 3

Paragraph Features and Editing

Open the document ―Ch1Ex1.docx‖.

Hide the spaces and end of paragraph.

Left-align the paragraph.

Increase the character spacing of the paragraph by 1.8 points.

Apply ENGRAVE effect to the first sentence.

Fig. 3.1: Interim Output

Find and highlight all occurrences of the word ―communication‖.

Replace all odd occurrences of the word ―communication‖ with the word
―conversation‖.

Change all white spaces with tabs, using ―Find and Replace‖ feature.

Add Outside Borders to the first paragraph.

Print the document in Landscape orientation.

10

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.
Fig. 3.2: Final Output

Hints:

1. Click the Office Button, go to Word Options. On Advanced tab, go to Display.

2.

3.

From the Page Setup group of the Page Layout ribbon, click Margins. Select Custom
Margins from the drop-down list. Increase the value in the Right margin text box by
1.

In the Paragraph group on the Page Layout ribbon, click the down arrow in the
Indent
- Left box.

4. Click on More >> Click in the Find what text box, and then click on Font in the
Format

drop-down list. Select Emboss.

5.

Click on More >> Click in the Find what text box, click on No Formatting (to remove
previous

formatting selection done in instruction 9) and then click on Special and select
White Spaces.

6. Click anywhere in the paragraph and then apply Border scheme.

Exercise 4

Using Templates

1.

Open Word.

2. Create a new document based on some ‗Resume‘ template.

13
Fig. 1: Sample Resume template

Note:

This is just one of the several templates available in Word. Student can choose any
of the

predefined templates.

3. Now create your resume by filling in the details.

Hints:

1.

Click the Office Button, click on New. Choose any of the template and click on
Create.

Exercise 5

Working with Tables

1. Create and save a new Word document.

2.

Insert a table of student data containing fields – Student ID, Name, Marks.

Student ID

Name

Marks

3.

Enter details of 4 students (Student ID – 1, 2, 4, 5) in the table.

Fig. 5.1: Table inserted

Student ID
1
2
4

Name
Shivani
Raj
Rashmi

14

Marks
75
80
67

Roshni

84

Fig. 5.2: Four records added in the table

4.

Enter detail of one more student (Student ID – 3) between the second and third
student

Student ID
1
2
3
4
5

Name
Shivani
Raj
Amar
Rashmi
Roshni

Marks
75
80
72
67
84

Fig. 5.3: One record added in between the table

5.

Delete all the table borders leaving only the external table boundaries.

6. Delete the detail of second student (Student ID – 2).

Student ID
1
3
4
5

Name
Shivani
Amar
Rashmi
Roshni

Marks
75
72
67
84

Fig. 5.4: Table borders removed and one record deleted from the table

7.

Sort the table by marks in descending order.

Student ID
5
2
1
4

Name
Roshni
Raj
Shivani
Rashmi

Marks
84
80
75
67

8. Convert this table to text with commas in place of column boundaries.

Fig. 5.5: Table sorted by marks

Student ID

Name

9. Convert back the text to table with three columns.

Fig. 5.6: Table converted to text

Student ID
5
2

1
4

Name
Roshni
Raj
Shivani
Rashmi

Marks

Marks
84
80

75
67

10. Merge the details of first two students of the table.

Fig. 5.7: Text converted back to table

15

Student ID
5
2
1

Name
Roshni
Raj
Shivani

Rashmi

11. Split the merged cells in three columns.

Fig. 5.8: Two records merged

Student ID
5
Roshni
1

4
Name
84
2
Shivani

Rashmi

12. Apply a table style to the table.

Fig. 5.9: Two records merged

Student ID
5
Roshni
1
4

Name
84
2
Shivani
Rashmi

Marks
84
80
75

67

Marks
Raj
80
75

67

Marks
Raj
80
75
67

Fig. 5.10: Table style added

Note: This is just one of the table styles. Student may apply any of the available
table styles.

13. Split the table leaving the last row in second table.

Student ID
5
Roshni
1

Name
84
2
Shivani

Rashmi

Marks
Raj
80
75

67

14.

Insert a Quick Table in the document.

Fig. 5.11: Table splitted

ITEM
Books
Magazines

Notebooks
Paper pads
Pens

Pencils
Highlighter

NEEDED
1
3

1
1
3

2
2

Note: This is just one of the tables. Student may choose any of the available quick
tables.

Fig. 5.12: Quick Table inserted

16

Exercise 6
Illustrations
1. Create and save a new Word document.

2. Download picture of a computer from the Internet and save it on Desktop.

3.

4.

5.

Insert the downloaded picture and resize it.

Insert any picture from the Clip Art gallery.

Fill the picture with some color and apply a 3-D effect to it.

6. Delete the picture inserted from the Clip Art gallery.

7.

Insert a SmartArt graphic with the shape of ‗Continuous Cycle‘ showing the steps:
Transactions,
Posting, Ledger, Final Accounts, and Analysis.