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S H A R E P O I N T MA N U A L F O R E P C C O N TR A C T O R S 26.11.2018

REVISION

F:
1 26.11.2018 Issued for Approval H. Goss H. Babafemi N. Bounader

0 29.10.2018 Issued for Review H. Goss H. Babafemi N. Bounader

Rev. Date Status Description Prepared Checked Approved

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TABLE OF CONTENTS

1 INTRODUCTION 4
1.1 Purpose of this Document 4
1.2 Abbreviations, Acronyms 4
1.3 Definitions 4
1.4 References 4

2 PROCESS DESCRIPTION 5
2.1 Upload documents 5
2.2 Download commented documents 7

TABLES

Table 3 - Referenced Documents 4

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1 INTRODUCTION

1.1 Purpose of this Document

The purpose of this document is to provide guidance on how to use SharePoint during
design vetting with EPC Contractors.

1.2 Abbreviations, Acronyms

In this document abbreviations and acronyms have the meaning as described in the
Project Glossary which is one of the referenced document under 1.4.

1.3 Definitions

In this document definitions have the meaning as described in the Project which is one of
the referenced documents under 1.4.

1.4 References

In this document references have been made to the following documents:

Reference No. Reference Title

O027-ILF-XXGE-PM-PRO- Project Glossary

0001

O027-ILF-XXGE-PM-PRO- Document Numbering and Requirements Procedure

0005

Table 1 - Referenced Documents

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2 PROCESS DESCRIPTION

2.1 Upload documents

 Enter to SharePoint and go to the upload area “Documents from Brentex/Oilserv”

 Under Documents click on “New Folder”

 Enter the Transmittal number in the Name field (Numbering according the
numbering procedure)

 Click “Save” and a new folder will be created

 Enter into the new created folder and choose under “Upload Documents” the
option “Upload Multiple Documents”

 A new window will appear

 Drag and drop the files which shall be submitted under this transmittal

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 Click “Ok” and “Done”

Note: When following the naming convention as described in O027-ILF-XXGE-PM-PRO-

0005_Document Numbering and Requirements Procedure and show in addition here,
the metadata of SharePoint will be filled automatically.

Document: O027-BRT-AKPL-GE-PRO-0004_0_IFA_QAQC plan

The first part of the file name defines the document number, the second part is the
revision of the document, the third part is the status of the document, the last part is the
title of the document.

The transmittal number is also part of the registered document meta data. A priority
rating will be shown in the MDR, the documents will be reviewed accordingly.

Comment Sheet: O027-BRT-AKPL-GE-PRO-0004_0_IFA_QAQC plan_DCS

Is the same as shown above, the only difference is the DCS which is the abbreviation of
Document Comment Sheet.

Comment Response Sheet: O027-BRT-AKPL-GE-PRO-0004_0_IFA_QAQC plan_CRS

Is the same as shown above, the only difference is the CRS which is the abbreviation of
Comment Responce Sheet which will be used after receiving the first comments.

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 Once the document is uploaded, send an email to our DCC and inform them
about the submission. The DCC email address that should receive such mail is
O027.dcc@project2.ilf.com

2.2 Download commented documents

 Enter into SharePoint under “Documents to Brentex/Oilserve” after receiving an

email from ILF DCC with the information of a transmittal

 Search for the transmittal number and click on the + symbol next to the
transmittal number

 Select either one by one which documents shall be downloaded or use the
symbol above

 Select on the ribbon bar the “Download as Zip” button

 Click then on the new window on “Save as” and choose the folder on your system

 All selected documents will be downloaded in a Zip file on your computer

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