Designation: SIP COORDINATOR

Name: ___________________________________

LIST OF REQUIRED DOCUMENTS

Indicator Level Required Documents Time

Principle 1: Leadership and Governance

I 1 School Community Profile
Minutes of the meeting in
crafting of SIP
-Attendance Sheets
-Photo Documentation
Draft SIP with annexes
2 Approved SIP/AIP
Approved Project Proposal
II 1 Report of SIP/AIP review
2 Enhanced SIP/AIP
III 2 Approved SIP/AIP
Principle 3: Accountability and Continuous Improvement
V 2 SIP/AIP Adjustments
Minutes of the meeting
discussing feedback/results
and proposed solutions
Principle 4: Management of Resources
I 2 Approved SIP
II 2 Approved SIP

Designation: AIP COORDINATOR

Name: ___________________________________

LIST OF REQUIRED DOCUMENTS

Indicator Level Required Documents Time

Principle 1: Leadership and Governance

I 1 Project Proposals
Proposed PPAS on school
governance and operation
initiated by school and
stakeholders
2 Approved SIP/AIP
Approved Project Proposal
II 1 Report of SIP/AIP review
2 Enhanced SIP/AIP
Report of AIP Review 100%
accomplishment with
3
identified value added
outputs
III 2 Approved SIP/AIP
Principle 3: Accountability and Continuous Improvement
Propose PPAs on matters
of school governance and
I 2
operations initiated by the
schools and stakeholders
Report of AIP review: less
II 1
than 100% accomplished
Copy of PPAs
Reported of AIP review
100% accomplished with
3
identified value added
outputs
Principle 4: Management of Resources
I 2 Approved AIP
Highlighting the project
Work plan and budget
matrix resource inventory
II 2 Approved AIP
Memo and minutes of
IV 3 meeting of regular review
and adjustments of AIP
V 3 AIP

Designation: OFFICE OF THE PRINCIPAL

Name: ___________________________________
 LIST OF REQUIRED DOCUMENTS

Indicator Level Required Documents Time

Principle 1: Leadership and Governance

I 1 School Community Profile

Terms of Reference for
2
SMEA
Letter of invitation to the
III 1
community stakeholders
Copy of the school memo
on the conduct of the
activity for internal
stakeholders
list of organizational
structure and their roles and
responsibilities like SGC,
PTA, SPG/SGC
Organizational Chart with
IV 1
position
Personnel's Profile
V 1 IPCRF
OPCRF
NCBTS/TSNA Results
Individual Plan for
2
Professional Development
School Plan for Professional
Development (SPPD)
Principle 2: Curriculum and Instruction
III 3 MOA of stakeholders
Consolidated report on the
teaching support system
Principle 3: Accountability and Continuous Improvement
Terms of Reference for
I 2
SMEA
3 Logbook
Records of stakeholders
initiated PPAs
Letters of invitation to the
III 1
community stakeholders
Narrative report on school
implementation PPAs in
2 varied forms (general
assembly, open line
communication)
Updated and accurate
3
Transparency Board
IV 1 Client Satisfaction Survey
Status of performance
V 1 indicators: Access,
Efficiency and Quality
Principle 4: Management of Resources
I 1 School Development Plan
 School Calendars of
2
Activities
Resource allocation and
3
mobilization plan
Committee on resource
management with defined
II 3
roles and functions that will
perform the ff
Physical and Financial
IV 1
Target plan
3 SOSA
SRC
Planning Meeting/reporting
of the development of
V 1
resource mobilization
management system
List of resources
programmed for ACCESS,
2
QUALITY AND
GOVERNANCE
Memo and minutes of
3
regular meeting

Designation: PPA Coordinator

Name: ___________________________________
 LIST OF REQUIRED DOCUMENTS

Indicator Level Required Documents Time

Principle 1: Leadership and Governance
Accomplishment report of
I 2 the implemented PPAS for
governance only
Documentation of school
3 Best Practices shared to
other schools
Logbook of Records of
Activities
II 1 PPAs Monitoring Report
3 Letters for bench marking
Logbook of benchmarking
activities from other schools
III 2 Narrative report on School
Implemented PPAs in
varied forms (general
assembly, open line
communication)
Principle 2: Curriculum and Instruction
Teaching learning support
III 1
systems/PPAs implemented
Attendance during school
2
activities
Principle 3: Accountability and Continuous Improvement
Accomplishment report of
I 2
the implemented PPAs
Request letter of
stakeholders to implement
3
PPs on matters of school
governance and operations
Report of AIP review: 100%
II 2
accomplished
Documentation of
conducted PPAs
Gaps are addressed with
3
appropriate action
Copy of the school memo
on the conduct of the
III 1
activity for internal
stakeholders
Strategic direction to
3
address the gaps
IV 1 Parents Opinionnaire
Checklist Form
Survey Questionnaire
Tracer Study tool
Technical Assistance
V 3
initiated
Plan and Adjustment
Principle 4: Management of Resources
 Each PPA must be
I 3
supported by the following
Activity Proposal
School Memo
Attendance
SMEA report
Program of works
Deed of Donations
Accomplishment Report
Income generating projects
IV 1
with financial statements
Income generating projects
2
with financial statements
Reports on PPAs
3 implementation/utilization of
funds
IGP reports posted on
transparency board

Designation: PTA Secretariat

Name: ___________________________________

LIST OF REQUIRED DOCUMENTS

 Indicator Level Required Documents Time
Principle 1: Leadership and Governance
Annual Plan (PTA, SGC but
I 3
not limited to)
Approved Project Proposal
III 2
(PTA, SGC, SPG/SSG)

Designation: SGC Secretariat

Name: ___________________________________

LIST OF REQUIRED DOCUMENTS

 Indicator Level Required Documents Time
Principle 1: Leadership and Governance
Annual Plan (PTA, SGC but
I 3
not limited to)
Approved Project Proposal
III 2
(PTA, SGC, SPG/SSG)

Designation: M & E Team

Name: ___________________________________

LIST OF REQUIRED DOCUMENTS

Indicator Level Required Documents Time
 Principle 1: Leadership and Governance

I 2 Approved Monitoring Tool

Feedback forms, suggestion
IV 1 box/ open line
communication
Approved M and E Tools
Organized M and E Team
with TOR
Consolidation and Analysis
of the evaluation results
2 from feedback and M and E
results with proposed
solutions/interventions
Minutes of meeting
discussing
3
feedbacks/results and
proposed solutions
Progress monitoring report
on the implemented
solutions/intervention
Documented processes of
feedback and monitoring
mechanism
Certification of sharing of
best practices on feedback
and monitoring mechanism
Principle 2: Curriculum and Instruction
Monitoring tools in the
III 2 conduct of
innovations/intervention
Evaluation and monitoring
results basis for action
research
3 School-based M and E
IV 1 M and E Tools
3 M and E Tools
Continuous Monitoring and
VII 3
Evaluation Report
Stakeholders' quarterly
feedback
Review of the advocacy
awareness program
Principle 3: Accountability and Continuous Improvement
II 2 PPAs Monitoring Report
Consolidation/Analysis of
the evaluation results from
IV 2 feedback and M&E results
with proposed
solutions/interventions
Progress Monitoring Report
3 on the implemented
solutions/intervention
V 2 Consolidation/Analysis of
the evaluation results from
feedback and M&E results
with proposed
 solutions/interventions
Progress Monitoring Report
3 on the implemented
solutions/intervention
Principle 4: Management of Resources
M and E report on the
V 2 implementation of resource
management systems

Designation: L & D Coordinator

Name: ___________________________________

LIST OF REQUIRED DOCUMENTS

Indicator Level Required Documents Time

 Principle 1: Leadership and Governance

V 1 Training needs assessment

Designation: School Facilities Coordinator

Name: ___________________________________

LIST OF REQUIRED DOCUMENTS

 Indicator Level Required Documents Time
Principle 4: Management of Resources
School Physical
II 2
Development Plan

Designation: School Secretary

Name: ___________________________________

LIST OF REQUIRED DOCUMENTS

 Indicator Level Required Documents Time
Principle 4: Management of Resources

IV 2 Financial reports
Updated MOOE liquidation

Designation: Brigada Eskwela Coordinator

Name: ___________________________________

LIST OF REQUIRED DOCUMENTS

 Indicator Level Required Documents Time
Principle 4: Management of Resources

V 3 Brigada Eskwela Report

List of generated resources

Designation: PPAs Project/Organization: ___________________________

Name: ___________________________________

LIST OF REQUIRED DOCUMENTS

 Indicator Level Required Documents Time
Principle 4: Management of Resources
Each PPA must be
I 3
supported by the following
Activity Proposal
School Memo
Attendance
SMEA report
Program of works
Deed of Donations
Accomplishment Report

Designation: PPAs Project/Organization: Project RISEN

Name: ___________________________________

LIST OF REQUIRED DOCUMENTS

 Indicator Level Required Documents Time
Principle 1: Leadership and Governance
II 2 Open line communication
through Social Media
School
IV 1 Organizational Chart with
position
Personnel's Profile
Principle 4: Management of Resources
Each PPA must be
I 3
supported by the following
Activity Proposal
School Memo
Attendance
SMEA report
Program of works
Deed of Donations
Accomplishment Report

Designation: PPAs Project/Organization: PHIL IRI and Reading Coordinator

Name: ___________________________________

LIST OF REQUIRED DOCUMENTS

 Indicator Level Required Documents Time
Principle 2: Curriculum and Instruction

I 1 Reading assessment report

Printed copy of PHIL-IRI
IV 1
results
V 1 Reading Assessment
Principle 4: Management of Resources
Each PPA must be
I 3
supported by the following
Activity Proposal
School Memo
Attendance
SMEA report
Program of works
Deed of Donations
Accomplishment Report

Designation: PPAs Project/Organization: DRRM Coordinator

Name: ___________________________________

LIST OF REQUIRED DOCUMENTS

Indicator Level Required Documents Time
Principle 2: Curriculum and Instruction
Posted signage on safety
VI 1
security
Posted memorandum of
policies and procedures on
safety, child-friendly and
security
Displayed of Crises
Management Plan (DRRM)
and Org Chart of SDRRM
Teams
Posted Emergency
Directory
Student handbook which
includes: -Proper
conduct, discipline and
infractions-guidelines on
VI 2
school's safe, secure and
child friendly environment,
legal basis of DRMM, Child
Protection Policy
File or copy of
accomplishment report of
the implementations of
policies and procedures on
disaster and procedures on
disaster preparedness.
Child protection policy and
the like.
Photo/video documentation
3 of the crises/disaster
management
Principle 4: Management of Resources
Each PPA must be
I 3
supported by the following
Activity Proposal
School Memo
Attendance
SMEA report
Program of works
Deed of Donations
Accomplishment Report