Monsoon Emergency Response-CTS, Sho - 08.08.2013

MONSOON EMERGENCY RESPONSE PLAN REV: 0 PAGE 1 OF 19
MONSOON EMERGENCY RESPONSE PLAN
Cognizant- KITS, ELCOT SEZ Project,

Sholinganallur, Chennai.
Rev 0 First Issue 08.08.13 C.K KAMS ATL

Prepared Reviewed Approved
Rev. Revision details Date
By By By
© This document is the property of L&T Construction and must not be copied or lent without their permission in writing.
1. Procedure for Monsoon Emergency Response Plan
i. Purpose:
The purpose of this procedure is to set guidelines for the preparation and
response to emergencies during monsoon at CTS- Sholinganallur Project.
ii. Scope:
The procedure is applicable to all the activities being carried out during
monsoon at CTS-Sholinganallur Project.
iii. References:
 L&T Construction B&F IC EHS Policy.
 L&T Construction B&F IC IMS Manual.
 L&T ECC HSE Manual.
 L&T Construction CTS- Sholinganallur Project EHS Plan.
iv. Definitions:
 Site:
Any Building, Area, Asset under the direct control of any employee or
under ownership of the company.
 Employee:
Any person in the employment of the company, or its subcontractors,
whether the person is employed in a staff position, fixed term contract or on
temporary basis.
 Assembly Point:
An area where all people congregate in case of a site evacuation. It is
an area which is out of the danger zone when a site evacuation is required.
This area is normally where the emergency is coordinated and head count
of all employees is done in order to account for everybody.
 Accident:
An unwanted unplanned event which resulted in the injury of people or the
damage to property.
2. Glossary of Terms
 Afforestation
Systematic plantation in a deforested area to increase its forest cover.
 Cloud burst
Rain storm of great intensity usually over a small area for short duration.
 Co-Seismic Landslides
Landslides triggered or induced by earthquakes.
 Creep
Any extremely slow slope movements which are imperceptible except through long-
period measurements.
 Debris
The slope forming material that contains a significant proportion of coarse material;
20 per cent to 80 per cent of the particles are larger than 2mm; the remainder less than
2mm in size.
 Debris Avalanche
A debris avalanche is an extremely rapid downward movement of rocks, soil, mud
and other debris mixed with air and water.
 Debris Flow
A mixture of water and clay slit sand and rock fragments that flows rapidly down
steep slopes. A debris flow is slower than a mudflow.
 Debris Slide
A debris slide is a jumble of material (clay slit sand and rock fragments) that moves
downhill.
 Deforestation
Removal of a forest by human activity.
 Disaster
A catastrophe, mishap, calamity or grave occurrence in any area, arising from natural
or man-made causes, or by accident or negligence which results in substational loss of
life or human suffering or damage to, and destruction of property, or damage to, and
degradation of environment and is of such a nature or magnitude as to be beyond the
coping capacity of the community of the affected area.
 Disaster Management
A continuous and integrated process of planning , organizing, coordinating and
implementing measures which are necessary or expedient for prevention of danger or
threat of any disaster: mitigation or reduction of risk of any disaster or its severity or
consequence; capacity building; preparedness to deal with any disaster; prompt
response to any threatening disaster situation or disaster; assessing the severity or
magnitude of effects of any disaster; excavation, rescue and relief; and rehabilitation
and reconstruction.
 Earthquake
An earthquake is a series of vibrations on the earth`s surface caused by the
generation of elastic (seismic) waves due to a sudden rupture within the earth during
release of accumulated strain energy.
 Elements at Risk
The population, properties, economic activities, including public services, etc.., that
are at risk in a given area.
 Factor of Safety
Factor of safety for a slope or a landslide, irrespective of the shape of the failure
surface, is expressed in terms of the proportion of the measured shear strength that
must be mobilized to just maintain limiting equilibrium, the factor of safety of a slope in
a deterministic analysis is unity.
 Fall
The more or less free and extremely rapid descent of masses of soil or rock, of any
size from steep slopes or cliffs is called a fall.
 Flash Flood
Very fast rise and recession with characteristics of small volume flow and high
discharge, which causes high damage because of suddenness and force.
 Flow
The downward movement of a loose mixture of debris, water and air that moves in a
fluid like manner.
 Gravity
Gravity is a constant force exerting a pull on everything on or above the earth`s
surface in a direction towards the Centre of the planet.
 Hazard
A threating event or the probability of occurrence of a potentially damaging
phenomenon (e.g., an earthquake or a large flood) within a given time period and area.
 High Risk Area

Geographical area which falls under seismic zones III, IV, V, vulnerable to the
potential impact of earthquakes, landslides, rock falls, and mudflows.
 Landslide
Landslides are downwards and outward movement of slope materials such as rock
debris and earth, under the influence of gravity.
 Landslide Dam
When landslide occur on the slopes of a river valley, the sliding mass may reach the
bottom of the valley and cause partial or complete blockage of the river channel. This
accumulated mass of landslide debris resulting in blockage of river is commonly
termed as landslide dam.
 Landslide Inventory
Documentation of all the known landslide incidences including stabilized, dormant,
reactivated, and most recent slides.
 Landslide Risk Map

A map that integrates landslide incidences including stabilized, dormant, reactivated,
and most recent slides.
 Landslide Susceptibility Map

A map that ranks slope stability of an area. It shows locations where landslides may
occur in future (without a definite time frame). These maps go beyond an inventory
map and depict areas that have the potential for land sliding.
 Liquefaction
Liquefaction is a phenomenon in which the shear strength and stiffness of a soil is
reduced by an earthquake or other rapid loading due to collapse of soil structure and
temporary increase in pore-water pressure.
 Local Authority
It includes panchayati raj institutions, municipalities, a district board, cantonment
board, town planning authority or zilla parishad or any other body or authority, by
whatever name called, for the time being invested by law, for rendering essential
services, or, with the control and management of civic services, within a specified local
area.
 Mitigation
Measures aimed at reducing the risk, impact or effects of a disaster or threating
disaster situation.
 Mudflow
A fast flow of a mixture primarily of the smallest slit and clay particles oversaturated
with water. A mud flow has the consistency of newly mixed concrete.
 Non-structural Measures
Non-structural measures to reduce or avoid possible impacts of hazards which
include education, training, capacity development, public awareness, communication,
etc..
 Preparedness
The state of readiness to deal with a threatening disaster situation or disaster and the
effects thereof.
 Resilience
The capacity of a system to tolerate perturbation without collapsing into a qualitatively
different state, to withstand shock and rebuild whenever necessary.
 Risk
The anticipated number of lives in danger, damage to property and disruption of
economic activity due to a particular natural phenomenon.
 Risk Assessment
The determination of the nature and extent of risk by analyzing potential hazards and
evaluating existing conditions of vulnerability that could pose a potential threat or harm
to people, property, livelihood, and the environment.
 Risk Management
The systematic process of using administrative decisions, origination, operational
skills, and capacities to implement policies, strategies, and copying capacity of the
society and communities to lessen the impact of hazards.
 Seismic Hazard
In the context of engineering design seismic hazard is defined as the predicted level
of ground acceleration which will be exceeded by 10 per cent over the probability of
hazard at the site under construction due to occurrence of earthquake, anywhere in the
region, in the next 50 years.
 Seismic Retrofitting
The structural modifications of upgrade the strength, ductility and energy dissipating
ability of seismically deficient or earthquake-damaged structures.
 Snow Avalanche
Snow avalanche is a slide of snow mass down a mountainside. It is a rapid, down
slope movement of large detached mass of snow, ice and associated debris such as
rock fragment’s, soil and vegetation.
 Snow Risk
The expected degree of loss due to a particular natural phenomenon.
 State Authority (SDMA)

State Disaster Management Authorities established under sub-section (I) of section
14 of the Disaster Management Act, 2005, and includes the disaster management
authorities of union territories.
 State Government
The department of the state government having administrative control of disaster
management and includes the administrator of a union territory appointed by the
president of India under article 239 of the Constitution.
 Structural Measures
Any physical construction to reduce or avoid possible impact of hazards, which
include engineering measures and construction of hazard-resistant, protective
structures and infrastructure.
3. Monsoon Preparedness
Monsoon is arriving and we need to be extra vigilant and careful in our site related
activities.
i. Monsoon Precautions:
 Do not keep any loose materials (GI sheet, wooden plank etc.) on the top of the
structure and shed.
 Provide stay anchors of adequate strength to the structures like porta cabins,
small installation, pile rigs, gantry cranes and anchor it.
 Lay all power cables overhead/over the ground on portable stands/trays.
 Avoid power cable joints. In case cable points are required, provide the
standard jointing kits/insulations depending on the rating of the cables.
 Check all cable joints and tapings.
 Ensure adequate earthing of each and every electrical Equipment. Double
earthing to be provided to three phase power supply and/or voltage exceeding
230 volts.
 It is advisable to put weatherproof covers on electrical outlets.
 All the electrical equipment’s will be routed through ELCBs / RCCBs RCBOs
and MCBs Rated fuse wires. Ensure the triggering of ELCBs / RCCBs / RCBOs
at 30mA and below by an ELCB testing kit.
 Keep all the outlets and installations comparatively at higher elevation.
 Protect the edges of the excavated pits. Keep the excavated earth away from
the edge of the pits. Provide adequate shoring and shuttering for
excavation more than 05 feet depth.
 Make approach roads compact. The road surface should not have potholes and
should not be uneven. Providing of edge markers to be ensured and should be
visible during the night time.
 Provision of parking the vehicles and earth moving equipment’s to be made.
 Back fill all minor and major excavated pits which are not required for further
activities.
 Barricade the pits required for execution with suitable fencing and also display
warning tape & red light (if required).
 Keep ready few battery operated lights for emergency purpose.
 Cover the drinking water tank very carefully. Drinking water should not get
contaminated by other sources of water.
 Pest control measures should be ensured.
ii. During the rain and the storm

 All the lamps should have protective guards and no water drop should fall on it.
 Avoid using the mobile, except on emergencies.
 Stay off hilltops and other points of land like trees telephone poles and electrical
poles to safe-guard from lightning.
 Avoid staying in wide areas, open areas such as fields and open yard.
 Get to the lowest point of ground you can, and kneel or squat to minimize your
contact point.
 Do not lie flat. This will make you a bigger target as the contact area of your
body is comparatively more.
 Keep electrical equipment`s & distribution boards away from water (including
rain, wet ground) and provide a shed.
 Try to get inside a shed. Flying debris can cause injury.
 Evacuate the employees from the risky areas when any catastrophe is noticed.
iii. After the rain and the storm:

 If the power line has fallen on your car while you`re in it, don`t touch anything
metal in the car, and stay inside until professional help arrives.
 If power lines and poles are down in yard or in the site, always treat them as if
they were energized and dangerous. Never touch them! Stay away. Call the
electrician to report the location so repairs can be made as soon as possible.
 You may help someone trapped by a power line by isolating him from the
power line with the help of a non-conductive material and inform concern
authority.
 Disconnect computers and other delicate electronic equipment`s. Consider
attaching surge protectors to such equipment`s.
 Be alert for damage plugs and cords on electrical equipment`s and fixtures.
Don`t touch or use them if they are damaged.
 Stay away from metal fencing (Metal fencing could become electrified by a
downed wire. Be very careful, especially after a storm).
iv. Procedure for Monsoon Emergency Response- Day Shift.
A team comprising of following members will do the needful during emergency at day shift:
 Plumber
 Electrician
 Safety Steward
 Store Assistant
 Unskilled Gang
The following items are to be kept handy to tackle the emergency:

1. Raincoat-15 no’s
2. Tarpaulin cover-8 no’s
3. Portable dewatering pump and water hoses.
4. Torch light or emergency lamp-3 no’s
5. Gumboots-10 no’s
6. PP rope-50 mtrs
7. Binding wires: 01 kg
8. Safety belt-5 no’s
9. Landline telephone for communication
10. Emergency vehicle
11. Crowbar -02 nos,GI Buckets-5 no’s
12. Fire extinguisher-CO2/DCP-4 no’s
13. Ladder
14. CT props
ACTION BY THE TEAM
 KPT, RCS, NBM, SPDS, KAMS, Mr. Haridoss & Mr. Senthil have to rush to the spot
and Shift the workmen who are working at site to emergency assembly point at main
gate if required.
 KPT / NBM to engage unskilled gang, plumber to initiate the action for dewatering
/diversion of water flow, covering of tarpaulin; temporary bond/support by sand bags
as per the requirement.
 Electrician: check all the DBs, switch off the power if required, remove the power
cables from water, elevate the DBs if required etc as per the requirement
 Store assistant: Provide tarpaulin;raincoat,torch/emergency

light,gumboots,crowbar ,PP ropes; binding wires and other items as per the
requirement
 Unskilled gang: Do the work as per the guidance of the emergency team member
Time office to arrange first aid measures if required, drinking water, food and
transport arrangement
 KAMS/ Security/ Safety Inspector to evacuate the persons and Assemble at

emergency assembly point at main gate
 KAMS/Safety Inspector to extinguish the fire as per the situation
 Inspection to be carried out by KPT,NBM, KAMS, Mr. A. Haridoss ,SPDS
 KPT/ NBM to carry out the rectification as per the recommendation during the
inspection.
 ATL & KAMS to give clearance to resume work after confirmation from KPT, NBM,
RCS,SPDS & Mr. A. Haridoss
COMMUNICATION FLOW
EMERGENCY
Team to do the needful under the
guidance of --
ATL-
Site in Charge
NBM-
KPT- INFORM
RCS- KAMS-
Mr. Senthil- A.Haridoss-
INFORM
INFORM
Team to do the needful

KBM-
FOLLOW UP ACTION
Mr. Balaji-
SSUP- INFORM
KBM-
KS-
INFORM IF NECESSARY
RVS-
TNK-
V. Procedure for Monsoon Emergency Response- Night Shift.
A team comprising of following members will do the needful during emergency at night shift:
1. Time office Assistant

2. Plumber
3. Electrician
4. Store Assistant
5. Unskilled gang-10 no’s and their supervisor
The following items are to be kept handy to tackle the emergency:
1. 100 nos. sand bags

2. Raincoat-15 no’s
3. Tarpaulin cover-8 no’s
4. Portable dewatering pump and water hoses
5. Torch light or emergency lamp-3 no’s
6. Gumboots-8 no’s
7. PP rope-50 mtrs
8. Binding wires: 01 kg
9. Safety belt-5nos
10. Landline telephone for communication
11. Emergency vehicle
12. Crowbar -02 no’s, GI Buckets-5 etc.

13. Fire extinguisher-CO2/DCP-4 no’s
14. Ladder-1
15. CT props.
ACTION BY THE TEAM:
 Time office assistant to give information about the emergency to and Shift the
workmen who are working at site to inside the site office
 Plumber: Initiate the action for dewatering /diversion of water flow, covering of
tarpaulin; temporary bond/support by sand bags as per the requirement with the help
of unskilled gang.
 Electrician: Check all the DBs, switch off the power if required, remove the power
cables from water, elevate the DBs if required etc as per the requirement
 Store assistant: Provide tarpaulin;raincoat,torch/emergency light, gumboots,

crowbar ,PP ropes; binding wires and other items as per the requirement
 Unskilled gang: Do the work as per the guidance of the emergency team member
&Time office assistant to give feedback from time to time to KAMS
 Time office to send a vehicle to guest house to bring NBM, KAMS, Mr. A. Haridoss if
required.
 Time office to arrange first aid measures if required.
COMMUNICATION FLOW
EMERGENCY
Team to do the
needful
INFORM KBM-
TIME OFFICE ASSISTANT KS-
INFORM
RCS-
KAMS-
Haridoss-
FOLLOW UP ACTION
MKS-
SPDS-
INFORM IF NECESSARY
ATL-
KPT-
NBM-
INFORM IF NECESSARY
RVS-
TNK-

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MONSOON EMERGENCY RESPONSE PLAN REV: 0 PAGE 1 OF 19

MONSOON EMERGENCY RESPONSE PLAN

Cognizant- KITS, ELCOT SEZ Project,

Rev 0 First Issue 08.08.13 C.K KAMS ATL

1. Procedure for Monsoon Emergency Response Plan

 L&T Construction B&F IC EHS Policy.

 L&T Construction B&F IC IMS Manual.

 L&T ECC HSE Manual.

 L&T Construction CTS- Sholinganallur Project EHS Plan.

 High Risk Area

 Landslide Risk Map

 Landslide Susceptibility Map

 State Authority (SDMA)

ii. During the rain and the storm

iii. After the rain and the storm:

iv. Procedure for Monsoon Emergency Response- Day Shift.

The following items are to be kept handy to tackle the emergency:

ACTION BY THE TEAM

 Store assistant: Provide tarpaulin;raincoat,torch/emergency

 KAMS/ Security/ Safety Inspector to evacuate the persons and Assemble at

 KAMS/Safety Inspector to extinguish the fire as per the situation

 Inspection to be carried out by KPT,NBM, KAMS, Mr. A. Haridoss ,SPDS

Team to do the needful

V. Procedure for Monsoon Emergency Response- Night Shift.

1. Time office Assistant

The following items are to be kept handy to tackle the emergency:

1. 100 nos. sand bags

12. Crowbar -02 no’s, GI Buckets-5 etc.

ACTION BY THE TEAM:

 Store assistant: Provide tarpaulin;raincoat,torch/emergency light, gumboots,

 Time office to arrange first aid measures if required.

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