This document is WHS Administration Policy and Procedures.

It is part of the supporting assessment resources for Assessment Task 2 of SITXWHS003.

Blue Healer Cafe

Workplace Health and Safety Administration Policy and Procedures

Purpose
To outline the necessary steps taken to ensure the continued safety of the work environment for all clients,
staff and others participating in any activities within the premises or under the employment of Blue Healer.

Statement of Commitment
Blue Healer is committed to providing a workplace that enables all work activities to be carried out safely. We
will take all reasonably practicable measures to eliminate or minimise risks to the health, safety and welfare
of workers, contractors, visitors, and anyone else who may be affected by our operations.
We are committed to ensuring we comply with the Work Health and Safety Act 2011 (the Act). We will also
comply with any other relevant legislation, applicable Codes of Practice and Australian Standards as far as
possible.
Blue Healer’s WHS Policies and Procedures set out the safety arrangements and principles which are to be
observed by and its workers to ensure compliance with the WHS Act and to provide appropriate mechanisms
for continuing consultation and management of WHS matters.
It sets out how Blue Healer will establish and maintain adequate facilities to ensure the welfare of its
employees and guests.

Definitions
A hazard is any potentially dangerous situation within the work environment.
Incident means an event or circumstance that leads, or could have lead, to unintended or unnecessary harm
during a person’s participation in work with Blue Healer.
An injury is any incident that causes harm to a person during their participation in work activities with Blue
Healer.
WHS communication and consultation means sharing information, giving workers a reasonable
opportunity to express views, and taking those views into account before making decisions on health and
safety matters
PCBU the principal duty holder under the Work Health and Safety Act 2011 (WHS Act) is a ‘person
conducting a business or undertaking’ (PCBU). This is Blue Healer’s CEO.
WHS Officer Responsible officers are the CEO and Operations Manager. Officers ensure engagement and
leadership by officers in WHS management. This supports sustainability and improvement in WHS
performance.
Workers: The term worker includes employees, contractors and sub-contractors and their employees, labour
hire employees, outworkers, apprentices and trainees, work experience students and volunteers. All staff
must take reasonable care for their own health and safety and take reasonable care that their actions or
omissions do not adversely affect the health and safety of others

© Darwin Institute of Technology (DIT) I RTO Code 41128 I CRICOS 03609J 1

 This document is WHS Administration Policy and Procedures.
It is part of the supporting assessment resources for Assessment Task 2 of SITXWHS003.

Policy

1. Compliance with legislation

1.1. Blue Healer meets the requirements of the Work Health and Safety Act 2011 and complies with all
other relevant legislation, regulations, codes of practice, advisory and best practice standards as
well as organisational policies and procedures.

2. Organisational responsibility and commitment

2.1 Blue Healer is committed to:
 Providing a safe and healthy environment for all staff and others during their participation in
activities with Blue Healer
 Implementing effective risk management systems that are relevant and suitable for the
organisation’s scope of business; promote workplace health and safety at all times; and
continuously improve performance in relation to health and safety.
 Encouraging active participation, cooperation and consultation with all staff and others in the
promotion and development of measures to improve health and safety.
 Actively responding to, recording and investigating all incidents.
 Maintaining relevant policies, procedures, training, codes of conduct and systems to support
and communicate effective health and safety practices throughout the organisation.
 Routinely conducting checks of the work environment to assess risks, identify hazards and
identify areas for improvement.
 Taking immediate response to reduce the risk of identified workplace hazards.
 Providing appropriate induction, training, information and updates to staff on a regular basis
about workplace health and safety.

3. Staff responsibility
3.1 All staff including managers have a responsibility to work safely; take all reasonable care for their
own health and safety; and always consider the health and safety of others who may be affected by
their actions.
3.2 When staff are undertaking work from home or at an off-site location, the staff member is
responsible for ensuring the environment they enter into is free from risk and occupational health
and safety hazards.

4. Reporting
4.1 All staff, and others are required to report any identified workplace hazards and associated risks as
soon as they become aware of them.
4.2 All staff, and others are required to report any incident that causes harm to a person during their
participation in work and/or training activities with Blue Healer.
4.3 A yearly internal audit, carried out by the Operations Manager should include:
 A summary of WHS issues encountered by staff, clients and contractors over the year
 The extent to which objectives and targets have been met
 Summarise the results of the annual staff WHS questionnaire
 Any recommendations for changes to be made to the WHS Policy and Procedures.

5. Records
5.1 Appropriate records of the organisation’s risk management strategy, workplace hazards and
workplace injuries will be accurately maintained at all times on the staff intranet in the WHSMS
folder.

© Darwin Institute of Technology (DIT) I RTO Code 41128 I CRICOS 03609J 2

 This document is WHS Administration Policy and Procedures.
It is part of the supporting assessment resources for Assessment Task 2 of SITXWHS003.

Procedures

1. Workplace health and safety inspections

Steps Responsibility
1.1 Annual workplace inspections. Operations
 An Annual worksite inspection will be conducted using the Workplace Manager
Health and Safety Checklist.
1.2 Pre-operation workplace inspections Relevant
 Where there is a change to a process or new or modified equipment is manager
introduced, a workplace inspection will be conducted prior to the equipment
being used or the process being implemented.
1.3 Regular workplace inspections Relevant
 Managers and staff must conduct ongoing inspections as part of their job manager
responsibilities. Such inspections identify hazardous conditions and either
correct them immediately or report them for corrective action. Daily checks
by users assure that the equipment meets minimum acceptable safety
requirements. A Hazard Inspection Checklist (HIC) must be completed prior
to making use of any meeting rooms.
1.4 Control hazards All staff
 All hazards identified through any of the above inspections must be
reported to the Operations Manager using the Workplace Hazard Report.
 Appropriate actions must be taken to control any hazards identified.
 Hazards and control mechanisms are to be recorded in the central Hazard
Register for all identified hazards.
 Risk ratings are to be added to the Risk Management Plan.
1.5 Emergency evacuation drill
 Due to the high fire risks that a café represents, and emergency evacuation
drill should be conducted every three months and when new staff members
are onboarded.

© Darwin Institute of Technology (DIT) I RTO Code 41128 I CRICOS 03609J 3

 This document is WHS Administration Policy and Procedures.
It is part of the supporting assessment resources for Assessment Task 2 of SITXWHS003.

2. Identify and control hazards

Steps Responsibility
2.1 Identify and control hazards. All staff
 All staff have a responsibility to respond to hazards and perceived risks to
health and safety. Operations
 Any staff member who identifies a potential or actual workplace hazard Manager
must report it immediately to the Operations Manager using the Hazard
Inspection Checklist
 The Operations Manager will take appropriate actions to control the
identified hazards in accordance with the Health and Safety Policy.
 The Operations Manager will complete the Hazardous Incidents Register
for all identified hazards.
 Hazards and their control mechanisms are to be recorded in the Hazardous
Incidents Register.

3. Workplace incidents
Steps Responsibility
3.1 Workplace incidents All staff
 If an incident occurs in the workplace any persons attending to the incident
or witness to the incident are to fill in a Workplace Incident Form.
 Where the incident involves an injury, the first person in attendance to a
workplace injury should contact the First Aid Officer or emergency services Operations
in the case of a serious injury. Manager
 Workplace Injury Forms are to be provided to the Operations Manager who
will use the records to gather accounts of the incident and use them as the
basis of an investigation into the incident, if required.
 All serious injuries will be reported to Worksafe.

2. Health and safety consultation and communication

Steps Responsibility
4.1  Health and safety consultation and communication will be carried out as Operations
follows: Manager
o Team meetings (where work health and safety is always an
agenda item)
o One off meetings to discuss health and safety issues arising
o Briefing sessions on new health and safety
requirements/information
 Records of all meetings will be kept and action plans to address issues will
be drawn up as required.
 Follow up of actions to be taken will occur through regular team meetings

© Darwin Institute of Technology (DIT) I RTO Code 41128 I CRICOS 03609J 4