ACCOUNTING DEFAULT SRS

Contents
Accounting Configurations:..............................................................................................................3
Chart of Accounts................................................................................................................................3
Currencies...........................................................................................................................................4
Taxes…………........................................................................................................................................4
Bank Accounts.....................................................................................................................................5
Analytic Account.................................................................................................................................6
Journal………........................................................................................................................................6
Payment Terms...................................................................................................................................7
Sales Accounting Management:.......................................................................................................7
Customer Invoice:...............................................................................................................................8
Payment:…………..................................................................................................................................9
Purchase Accounting Management:.................................................................................................9
Landed Cost:……………………………………………………………………………………………………………………………10
Vendor Bill:……………..........................................................................................................................11
Payment:…………………………………………………………………………………………………………………………………12
Accounting Management:..............................................................................................................13
Bank Statement:...............................................................................................................................13
Journal Entry:....................................................................................................................................13
Analytic Entry:...................................................................................................................................14
Reports:...........................................................................................................................................15
Balance Sheet, Profit and Loss, Financial Reports:...........................................................................15
General Ledger:.................................................................................................................................16
Trial Balance:.....................................................................................................................................16
 Accounting Configurations:
Chart of Accounts
Description:
A chart of accounts is a listing of the names of the accounts that a company has identified and made
available for recording transactions in its general ledger.

Responsible Users:
Accountant

Constraints:
N/A

Serial Number Form Data:

No Name Type Mandatory? Source/Options Default Value Notes

Basic:
1. 4Code Char Yes - -
2. 5Name Char Yes - 0.00 -
3. Type Selection Yes - - -
4. Default Taxes Selection No - - -
5. Tags Selection No Create and Edit
6. Group Selection No Create and Edit - -
7. Account Currency Selection Yes - - -
8. Allow Boolean No - - -
Reconciliation
9. Deprecated Boolean No - - -

Currencies
Description:
A system of money in general use in a particular country.

Responsible Users:
Accountant

Constraints:
N/A

Form Data:
No Name Type Mandatory? Source/Options Default Value Notes

Basic:
1. Currency Char Yes - - -
2
 2. Currency Unit Char No - - -
3
3. Current Rate Float No - - -

4. Currency Subunit Char No - - -

Price Accuracy:
1. Rounding Factor Float No - - -

2. Decimal Places Integer No - - -

Display:
1. Symbol Char No - - -

2. Symbol Position Selection No After Amount, - -

Before Amount

Taxes
Description:
A tax is a compulsory financial charge or some other type of levy imposed upon a taxpayer (an
individual or legal entity) by a governmental organization in order to fund various public
expenditures.

Responsible Users:
Accountant

Constraints:
N/A

Serial Number Form Data:

No Name Type Mandatory? Source/Options Default Value Notes

Basic:
1. 1Tax Name Char Yes - - -
2. 2Tax Scope Char Yes Sales, Purchases, - -
None
Definition
1. 4Tax Computation Selection Yes Group of Taxes, -
Fixed, Percentage of
Price, Percentage of
Price Tax Included
2. 5Amount Float Yes - 0.00 -
3. Tax Account Selection No - - Select from chart of
accounts
4.Tax Account on Selection No - - Select from chart of
Credit Notes accounts
Advanced Options:
1. Label on Invoices Char No
 2. Tax Group Selection Yes Taxes, Tax 15%, - -
create and edit
3. Tags Selection No Create and Edit - -
4. Included in Price Boolean No - - -
5. Affect Base of Boolean No - - -
Subsequence Taxes
6. Tax Adjustment Boolean No - - -

Bank Accounts
Description:
A bank account is a financial account maintained by a bank or other financial institution for a
customer.

Responsible Users:
Accountant

Constraints:
N/A

Form Data:
No Name Type Mandatory? Source/Options Default Value Notes

Basic:
1. 2Bank Account Char Yes - -
Name
2. 3Bank Account Selection No Create and Edit - -
3. 1Account Number Char No - - -
4. 2Bank Selection No Create and Edit - -
5. 3Currency Selection No Checkbox - -

Receivables
1. 5Debit Methods Selection No Manual, Electronic - -
Payables:
1. 1Payment Methods Boolean No Manual - -
Bank Statements:
1. BBank Feeds Selection No Undefined, Record - -
Manually, File
Import

Analytic Account
Description:
An analytical account as in the name analytic, analyze a particular or filter particular accounts
without posting a journal entry.

Responsible Users:
Accountant
 Constraints:
N/A

Form Data:
No Name Type Mandatory? Source/Options Default Value Notes

Basic:
1. 2Analytic Account Char Yes - -
2. 1Reference Char No - - -
3. 2Customer Selection No - - -
4. 3Tags Selection No - - -

5. Currency Selection Yes - - -

Journal
Description:
An accounting journal is a detailed account of all the financial transactions of a business.

Responsible Users:
Accountant

Constraints:
N/A

Form Data:
No Name Type Mandatory? Source/Options Default Value Notes

Basic:
3. Journal Name Char Yes - - -
2
4. Type Selection Yes Sales, Purchase, - -
3 Cash, Bank,
Miscellaneous
Journal Entries:
5. Short Code Char Yes - - -

6. Next Number Integer No - - -

7. Currency Selection No - - -

Payment Terms
Description:
Payment terms are the conditions under which a vendor completes a sale.
 Responsible Users:
Accountant

Constraints:
N/A

Form Data:
No Name Type Mandatory? Source/Options Default Value Notes

Basic:
1. Payment Terms Char Yes - - -
2
2. Active Boolean Yes - - -
3
3. Description on the Char Yes - - -
Invoice
Terms
1. Due Type Selection No Balance, Percent, - -
Fixed Amount
2. Value Float

3. Number of Days Int

4. Options Selecion

Sales Accounting Management:

Draft Validate
Record Bank Reconcile Bank
Inovice Customer
Statement Statement
(Sales) Invoice

Customer Invoice:
Description:
A Customer Invoice is a binding settlement of outstanding amounts.

Previous Process:
Sale Order (Sales Module)
 Next Process: N/A
Users:
Accountant

Process Steps:
1. The accountant views the draft invoice already created by the sales person
2. The accountant validates the invoice and then register the payment in journal

Constrains:
N/A

Reports/ Prints:
Print invoice

Form Data:
No Name Type Mandatory? Source/Options Default Value Notes

Basic:
1. 1Invoice Number Char No Automatic - -
2. 2Customer Selection Yes - - -
3. 3Payment Terms Selection No - - -
4. 4Invoice Date Date No - - -
5. Due Date Date No - - -
6. Salesperson Selection No - - -
7. Sales Channel Selection No - - -
8. Currency Selection Yes - - -
Invoice Line:
1. Product Selection No - - -
2. Description Text Yes - - -
3. Account Selection Yes - - -
4. Quantity Float Yes - - -
5. Unit of Measure Selection No - - -
6. Unit Price Float Yes - - -
7. Taxes Selection No - - -
8. Subtotal Float No - - -
Other Info:
1. Journal Selection Yes - - -
2. Account Selection Yes - - -
3. Reference/Descripti Char No - - -
on
Tax line
1. Tax description Char No - - -
2. Tax Account Selection No - - -
3. Amount Float No - - -
 Payment:
Description:
Payments are used to register liquidity movements (send, collect or transfer money).

Previous Process:
N/A

Next Process:
N/A

Users:
Accountant

Constrains:
N/A

Form Data:
No Name Type Mandatory? Source/Options Default Value Notes

Basic:
1. 1Payment Type Selection No Send Money, - -
Receive Money,
Internal Transfer
2. 2Payment Date Date Yes - - -
3. 3Date Char No - - -
4. 4Payment Selection No - - -
Transaction
5. Partner Type Selection Yes Vendor, Customer Customer -
6. Partner Selection Yes - - -
7. Payment Amount Float Yes - -
8. Currency Float Yes - - -
9. Payment Journal Selection Yes - -

Purchase Accounting Management:

Validate
Draft
Landed Validate Register Record Bank Reconcile Bank
Inovice
Cost Vendor Bill Payment Statement Statement
(Purchase)
(Purchase)

Landed Cost:
Description:
Landed cost is the total price of a product or shipment once it has arrived at a buyer's doorstep.
 Previous Process:
PO

Next Process:
Vendor Bill

Users:
Accountant

Process Steps:
1. The accountant should review the PO landed cost and then validates it.

Constrains:
N/A

Reports/ Prints:
Print PO

Form Data:
No Name Type Mandatory? Source/Options Default Value Notes

Basic:
1. Sub-department Selection Yes Units Sub- Retrieved from Should be a read-
department/ users Profile only field
Spare Parts &
Material sub-
department/
Both
2. Date Date Automatic
3. Pickings Selection No - - -
4. Account Journal Selection Yes Journals -
5. Journal Entry Selection Yes - - -
Cost lines:
1. Product Selection Yes Products List -
2. Description Char No - - -
3. Account Selection Retrieved Should be filled
by the
accounting
department
4. Split Method Selection Yes Retrieved - Should be
chosen by the
inventory
department
5. Cost Float Yes - - -
 Vendor Bill:
Description:
A vendor bill is an invoice received for products and services that the company purchases. 

Previous Process:
Sale Order (Sales Module)

Next Process:
Users:
Accountant

Process Steps:
1. The accountant views the draft invoice already created by the procurement officer
2. The accountant validates the invoice and then register the payment in journals

Constrains:
N/A

Reports/ Prints:
Print Bill

Form Data:
No Name Type Mandatory? Source/Options Default Value Notes

Basic:
1. 1Invoice Number Char No Automatic - -
2. 2Customer Selection Yes - - -
3. 3Payment Terms Selection No - - -
4. 4Invoice Date Date No - - -
5. Due Date Date No - - -
6. Salesperson Selection No - - -
7. Sales Channel Selection No - - -
8. Currency Selection Yes - - -
Invoice Line:
1. Product Selection No - - -
2. Description Text Yes - - -
3. Account Selection Yes - - -
4. Quantity Float Yes - - -
5. Unit of Measure Selection No - - -
6. Unit Price Float Yes - - -
7. Taxes Selection No - - -
8. Subtotal Float No - - -
Other Info:
1. Journal Selection Yes - - -
2. Account Selection Yes - - -
3. Reference/Descripti Char No - - -
 on
Tax line
1. Tax description Char No - - -
2. Tax Account Selection No - - -
3. Amount Float No - - -

Payment:
Description:
Payments are used to register liquidity movements (send, collect or transfer money).

Previous Process:
N/A

Next Process:
N/A

Users:
Accountant

Constrains:
N/A

Form Data:
No Name Type Mandatory? Source/Options Default Value Notes

Basic:
1. 1Payment Type Selection No Send Money, - -
Receive Money,
Internal Transfer
2. 2Payment Date Date Yes - - -
3. 3Date Char No - - -
4. 4Payment Selection No - - -
Transaction
5. Partner Type Selection Yes Vendor, Customer Vendor -
6. Partner Selection Yes - - -
7. Payment Amount Float Yes - -
8. Currency Float Yes - - -
9. Payment Journal Selection Yes - -

Accounting Management:
Bank Statement:
Description:
Payments are used to register liquidity movements (send, collect or transfer money).

Previous Process:
 N/A

Next Process:
N/A

Users:
Accountant

Process Steps:
1. The accountant views the draft invoice already created by the procurement officer

Constrains:
N/A

Form Data:
No Name Type Mandatory? Source/Options Default Value Notes

Basic:
1. 1Reference Char Yes - - -
2. 2Journal Selection Yes - - -
3. 3Date Date No - - -
4. 4Starting Balance Float No - - -
5. Ending Balance Float No - - -
Transactions
1. Date Date Yes - -
2. Label Char Yes - - -
3. Partner Selection No - -
4. Reference Char No - - -
5. Amount Float No - - -

Journal Entry:
Description:
A journal entry is the act of keeping or making records of any transactions either Economic or non-
economic.

Previous Process:
N/A

Next Process:
N/A

Users:
Accountant
 Process Steps:
1. The accountant views the draft invoice already created by the procurement officer

Constrains:
N/A

Reports/ Prints:
Print journal entry with serial number

Form Data:
No Name Type Mandatory? Source/Options Default Value Notes

Basic:
1. Serial Number Char Yes Automatic - -
2. 1Date Char Yes - - -
3. 2Journal Selection Yes - - -
4. 3Reference Date Yes - - -
Journal Items:
1. Account Selection Yes - -
2. Partner Selection No - - -
3. Label Char No - -
4. Amount Currency Float No - - -
5. Currency Selection No - - -
6. Debit Float No - - -
7. Credit Float No - - -

Analytic Entry:
Description:
Each analytic entry can be linked to a general account. Just as in the general accounts, you will find
accounting entries in the different analytic accounts.

Previous Process:
N/A

Next Process:
N/A

Users:
Accountant

Constrains:
N/A

Form Data:
No Name Type Mandatory? Source/Options Default Value Notes
Basic:
1. 1Date Char Yes - - -
2. 2Journal Selection Yes - - -
3. 3Reference Date Yes - - -
Journal Items:
1. Account Selection Yes - -
2. Partner Selection No - - -
3. Label Char No - -
4. Amount Currency Float No - - -
5. Currency Selection No - - -
6. Debit Float No - - -
7. Credit Float No - - -

Reports:
Balance Sheet, Profit and Loss, Financial Reports:
Description:
Financial statements are formal records of the financial activities and position of a business, person,
or other entity.

User:
Accountant

Form Data:
No Name Type Mandatory? Source/Options Default Value Notes

Basic:
1. Account Reports - - - - -
2. 1Enable Comparison - - - - -
3. 2Target Moves - - All Posted Entries, - -
All Entries
4. Display - -
Debit/Credit/Balanc
e Columns
5. Start Date - -
6. End Date - - - - -

General Ledger:
Description:
A general ledger (GL) is a set of numbered accounts a business uses to keep track of its financial
transactions and to prepare financial reports.
 User:
Accountant

Form Data:
No Name Type Mandatory? Source/Options Default Value Notes

Basic:
1. Target Moves - - All Posted Entries, - -
All Entries
2. 1Display Accounts - - All, with - -
movements, with
balance is not
equals to 0
3. 2Start Date - - - - -
4. Journals - -
5. Sort By - - Date, Journal & - -
Partner
6. 4Include Initial - - - - -
Balances
7. End Date - - - - -

Trial Balance:
Description:
A trial balance is a list of all the general ledger accounts contained in the ledger of a business.

User:
Accountant

Form Data:
No Name Type Mandatory? Source/Options Default Value Notes

Basic:
1. Target Moves - - All Posted Entries, - -
All Entries
2. 1Display Accounts - - All, with - -
movements, With
balance is not
equals to 0
3. 2Start Date - - - - -
4. End Date - - - - -