VDC Execution Plan

For

XYZ Research Facility

Prepared by Mrunal 22nd June, 2021

Document VDC Execution Plan Rev - 01

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Table of Content
Description Page

Executive Summary 2

Section 1: Project Information 2

Section 2: Key Project Contacts 4

Section 3: Project Goal & VDC/BIM Uses 5

Section 4: Collaboration Procedures 10

Section 5: Quality Control 14

Section 6: Technological Infrastructure Needs 17

Section 7: Model Structure 18

Section 8: Project Deliverable 19

Appendices 21

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Executive Summary
The intent of this VDC Execution plan is to provide a framework that will let the Owner, Design
Professional, engineers, and Contractor deploy building information modeling (BIM) technology
and best practices on this project. This plan delineates roles and responsibilities of each party at
each phase, the scope and level of detail of information to be developed, data to be managed and
shared, processes defined, and software to be utilized.
Virtual Design and Construction (VDC) is a process for the project stakeholders to leverage data-
driven BIM deliverable to make more informed decisions about the design, performance, cost,
and/or schedule, through applied workflows and software tools.
The VDC Execution Plan should be considered a living document and can be developed and
refined throughout the project’s life cycle to ensure the project remains on schedule and meets
briefed requirements.

Section 1: Project Information

This section defines basic project reference information and project milestones.
1. Project Basics:

Project Owner: Client

Project Name: Project 1

Project Location and Address: California

Contract Type / Delivery

Method: Integrated Project Delivery

Proposed development of a commercial research and

development facility including the construction of
Brief Project Description: two buildings

Additional Project Information:

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2. Project Schedule & Milestones

Estimated Start Estimated Project Stakeholders

Project Stage / Milestone
Date Completion Date Involved

Design Stage

Design Owner, Architect,

Model
Structural Consultant,
Design concept phase
01-07-2021 08-07-2021 MEPFF Consultant,
LOD 100-200
General Contractor,
BIM Manager

Owner, Architect,
Structural Consultant,
Design development phase
09-07-2021 09-08-2021 MEPFF Consultant,
LOD 200-300
General Contractor,
BIM Manager

Owner, General
Construction Documents
Phase
Contractor, Bim
10-08-2021 30-08-2021
Manager, Project
LOD 300 Complete
Manager

Construction Stage

As-built Owner, General

Model Construction delivery Phase
Contractor, Bim
31-08-2021 12-09-2022
LOD 400 Complete Manager, Project
Manager

Owner, General
Project close-out phase Contractor, Bim
13-09-2021 23-11-2021
LOD 500 Complete Manager, Project
Manager

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Section 2: Key Project Contacts
The intent of the team is only to help clarify contractual obligations of the team members and
stakeholders. No portion of this is intended to redefine or override any contractual obligations each
party owes under their respective contracts.
1. BIM Roles and Responsibilities
This section is intended to cover the macro level major responsibilities of the team members.

Stakeholder Scope of Work

Architect
Overall design lead responsible for overseeing the design through
Structural
LOD300 and contributing to the LOD400 and LOD500 efforts.
Consultant
Establish and maintain the projects DMS through project close out.
MEP Consultant
General Contractor Establish and construct the design BIM for all trades

2. Project Contacts
These are the primary management and technical contacts. These contacts should be used to seek
immediate resolution of projects coordination challenges.
Design Team

Role Organization Contact Name Location E-Mail Phone

Client Client LMN California lmn@pqr.com ##########

GC GC ABC California abc@tpr.com ##########

Architect Arch XYZ CA arch@arch.com ##########

Structural
STR DEF CA str@str.com ##########
Consultant

MEP Consultant MEP MEP CA mep@mep.com ##########

BIM Manager UVW UVW CA uvw@uvw.com ##########

Project Manager FGH FGH CA fgh@fgh.com ##########

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Construction Team

Role Organization Contact Name Location E-Mail Phone

Client
Client LMN California jkl@pqr.com ##########
representative

GC GC ABC California abc@dpr.com ##########

Lead Q/C QC QC CA qc@qc.com ##########

Project Manager GC GHI California ghi@dpr.com ##########

BIM Manager GC STU California stu@dpr.com ##########

Section 3: Project Goal & VDC/BIM Uses

1. Major BIM Goals / Objectives:
The projects goals are defined below as well as what metric is being used to validate their success.
After careful consideration of the BIM maturity of the team members tasked with their completion,
the team believes that all goals listed are achievable.
The team believes that the success of all goals defined is a team effort and expects all stakeholders
and project participants to positively contribute to their success.

Priority / Goal /
Measurement
Primary Responsibility
Achieved if

Priority Goal: Provide standards to design team. Inform the

High Leverage Spatial Data
Management to conduct digital
code reviews and energy
analysis.
Owner /
team of historic energy data as well as local
Operator
code related issues.
Embed the SDM into the design model, and
assist with embedding this data into the
Architect construction model. Will conduct reviews of
energy model. Will lead digital code review
meetings.

Will use the SDM data from the Architect to

pro-grammatically derive the Space elements
MEP
used for energy calculations. Will conduct
Consultant
digital energy analysis and track results through
the design of the project.

Builder / Ensure that proper SDM data is included within

Contractor the construction model.

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Measurement Achieved if:
● Energy consumption
projections are reduced
by >15% using the
model.
● No substantial code
violations surface
during construction.
Priority / Goal /
Measurement
Achieved if
Priority Goal:
High Model based constructability
verification (clash detection,
clearance verification, etc.)
Measurement Achieved if:
● Change orders and RFIs
are reduced by 50% or MEP
more from a traditional Contractors
project.
Owner /
● 50% or more off-site Operator
fabrication.
● See overall reduction in
gross sq. ft. cost
compared to traditional
project. See large
reduction in last minute
changes.
Track code compliance through construction.
Builder / Report any code related issues to the team
Contractor including costs to the project in both dollars and
time.
Perform root-cause analysis on any code issues
Architect that cost the project during construction and
present the results to the team.
Ensure that strategies for energy consumption
MEP
reduction are taken from design to the real
Contractors
world. Report any deviations to the team.
Primary Responsibility
Owner / Provide accurate dimensional information for
Operator service and maintenance requirements.
Attend coordination meetings to verify
End-user requirements are implemented correctly within
the model.
Generate BIM in a way to facilitate the goal.
Architect Ensure that both real objects and non-real space
claims are properly modeled.
MEP Ensure that MEP LOD is sufficient to achieve
Contractors the goal.
VDC Verify weekly that all parties are working
Consultant towards achieving the goal.
Builder / Track quantity and impact of RFIs and provide
Contractor competitive feedback to the project team.
Track percentage of off-site fabrication. Inform
team on benefits and challenges encountered.
Track and report to the team overall costs.
Provide this in comparison to historic cost data.
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2. BIM Uses
After careful consideration the team has decided on a number of BIM uses on the project. These
uses are based on what stage of the project they are to be completely implemented.
LOD LOD LOD LOD LOD LOD LOD
-100 -200 -300 -350 -400 -500 -500
(Pre- (Sche (Desi (Cons (Fabr (Clos (Oper
desig matic gn tructi icatio eout) ation
n) Desig Devel on n/ &
n) opme Docu Const Mana
nt) ments ructio geme
Maturity BIM Uses
) n) nt)

Visualization Programming X X

Site Analysis X X

Design Reviews X X X

Phase Planning (for presentations) X X X X

Documentation Existing Conditions Modeling X X X X X X X

Design Authoring X X X

Cost Estimation (Quantity takeoff) X

Record Modeling X X

COBie X X X X X X

BIM Requirements for FM

Model-Based Space Management and Tracking X X X X

Analysis
Engineering Analysis X X X

a. Energy Analysis X X X

b. Structural Analysis X X X

c. Lighting Analysis X X

d. Mechanical Analysis X X

e. Other Engineering Analysis X X X

Sustainability (LEED) Evaluation X X

Disaster Planning X X X X

Cost Estimation (Estimating) X X X X X X X

Phase Planning (4D modeling) X X

Site Utilization Planning X X

3D Coordination X X

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 Integrated Construction System Design X
Analyses
3D Control and Planning (Digital X
Layout)
Digital Fabrication (Supply chain
management)

Building (Preventative) Maintenance X

Scheduling

Building System Analysis X

Asset Management X

Automation & Code Validation X

Optimization
Digital Fabrication (Off-site X
fabrication)

VDC Score card

The use and deployment of the VDC Scorecard is a continuing process. Teams interested in the
benefits of the VDC Scorecard should closely coordinate its use with BIM representatives. The
VDC Scorecard covers 4 areas of VDC performance:
i. Planning
ii. Technology
iii. Adoption
iv. Performance.
These 4 areas are further divided into 10 Dimensions:
i. Objective vi. Maturity
ii. Standard vii. Coverage
iii. Preparation viii. Integration
iv. Process ix. Quality
v. Organization x. Quantity
Under each dimension, there are 49 Measures that will be evaluated quantitatively or
qualitatively. Furthermore, the VDC Scorecard is being continuously validated and refined with
the intent to continuously align with the industry practice

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Section 4: Collaboration Procedures
1. Collaboration Strategies
For general project correspondence and milestone/phase BIM deliverable, the Project Team will
use BIM 360 Glue & BIM 360 Docs as a means of sharing and storing information.
During the design phase, BIM-related files utilized by the Design Team will be shared through
the common project site managed by the Design Teams BIM Manager. During the construction
phase, BIM-related files may be shared utilizing either the Construction Teams Managers,
selected A/E site or through BIM 360 Docs.

Design Phase:
● The qualifications, experience, and previous success in BIM coordination of the Proposed
BIM Manager and the Design Team shall be a part of the evaluation factors for BIM
Manager Selection.
● The Design Team shall be responsible for providing a fully coordinated and assembled BIM
in a collaboration software format (Navisworks or approved) as well as separate copies of
each technical discipline model in the original software authoring tool, as well as a 2D plan
set, derived from the assembled BIM, for construction.

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Construction Phase:

● It is the General Contractors responsibility to assure that all major trades are modeled and
used for clash detection, construction phasing, and installation coordination.

● The General Contractors fabrication BIMs shall be coordinated with the Design BIM. Any
conflicts to the Design BIM that need to be made prior to fabrication and construction shall
be reported to the Design Team in the form of a Request for Information (RFI). Clash
reports may also be issued by the General Contractor as background information for RFI’s
and submittals.

2. Meeting Procedures
The following are examples of meetings that should be considered.
Meeting Type Project Frequency Participants Location
Stage

BIM requirements Design Stage Once Owner, Architect, Structural Microsoft

kick-off Consultant, MEPFF teams
Consultant, General
BIM execution plan Design Stage Once Contractor, BIM
demonstration Manager,Project Manager

Design coordination Design and Bi-weekly

Coordination

Construction over- Coordination Weekly Owner, General Contractor, Site Office

the-shoulder & BIM Manager, Project
progress reviews Construction Manager
Any other BIM Coordination As and Invite to be sent at least a day Microsoft
meetings that occurs & when prior teams /Site
with multiple parties Construction required office
Stage

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 3. Model Delivery Schedule of Information Exchange for Submission and Approval
Information File File One-Time Delivered Model Model Native File
Exchange Or by File Software File Type Exchange
Sender Receiver
Frequenc Type
y
2D Arch Shop Architech BIM One time 02-07- Arch AutoCAD .dwg -
Dwg Manager 2021
& Arch
Modeller
2D Str Shop Structural BIM One time 05-07- STR AutoCAD .dwg -
Dwg Consultan Manager 2021
t & STR
Modeller

2D MEPFF Shop MEP BIM One time 06-07- MEPFF AutoCAD .dwg -
Dwg Consultan Manager 2021
t & MEPFF
Modeller

3D STR STR BIM One time 20-07- STR Revit .rvt .IFC/NWD
Modeller Manager, 2021
GC

3D Arch Arch BIM One time 22-07- Arch Revit .rvt .IFC/NWD
Modeller Manager, 2021
GC

3D MEPFF MEP BIM One time 30-07- MEPFF Revit .rvt .IFC/NWD
Modeller Manager, 2021
GC

Federated Model BIM Owner, One Time 30-08- Central Revit .rvt .IFC/NWD
Manager GC 2021 File

Construction Project Owner, Weekly/M Weekly/M Excel/Wo - - -

Reports Manager GC, BIM onthly onthly rd/pdf
Manager

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4. Interactive Workspace

● Efficient Project Work Flow

The project is to facilitate coordinated, efficient work processes so that each party shall make
their design data available to the team in an approved and shared repository or exchange
protocol. These files shall be accessible by all from a central location, or replicated in a shared
environment utilizing an established project folder structure for each party. Prior to sharing,
the data shall be checked, approved, and validated by the Design Team & BIM Manager.
i. Only BIM data or files that have been checked, and approved shall be transferred to the shared
location. Sharing of BIM data shall be carried out on a regular basis in order that other
disciplines are working to latest validated information.
ii. BIM files shall be issued in conjunction with verified 2D document submissions to minimize
the risk of errors in communication. It is recommended that BIM files be issued exactly as
produced with no additional merging, or editing. All necessary references and linked files
should also be issued.
iii. The shared location shall also act as the repository for formally issued data provided by
external organizations that are to be shared across the project.
iv. Changes to the shared data shall be effectively communicated to the team through traditional
drawing issues, change logs or other suitable notice, such as e-mail or by other approved
methods.

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 ● Publication and Document Issue:
i. Alongside other project documentation, exported data and 2D electronic drawings produced
from the BIMs shall be stored in the Published Area of the project CDE, once formally
checked, approved and authorized in accordance with the project review procedures.
ii. Revision/Issues control shall follow the document control systems established for the project.
A record of all issued deliverable shall be maintained in both soft-copy and hard-copy where
appropriate.
iii. Information within BIM are interdependent and changes in one view may affect other views.
As such the BIM and all associated views shall be treated as the master project data and once
published become uncontrolled documents as they leave the BIM environment and are
published in a non-editable format.
● Archiving:
i. Archiving of all approved output data from the BIM shall be stored in the archive section in
the CDE, including published, superseded, and Record BIM and documents, and data.
ii. Additionally, at key stages of the design process, a complete version of the model, exported
data and associated drawing deliverable shall be copied into an archive location. Project
history should be maintained for knowledge, regulatory and legal requirements.

5. Electronic Communication Procedures

The following document management issues should be resolved and a procedure should be defined
for each: Permissions / access, File Locations, FTP Site Location(s), File Transfer Protocol, File /
Folder Maintenance, etc.
File File Structure / Name File Type Password File Updated
Location Protect Maintainer

Section 5: Quality Control

The Design Team BIM Manager shall be responsibility for quality control of all submissions
includes the ability to reject and require correction of any deliverable or formats that do not meet
requirements. The Design Team BIM Manager shall verify that the deliverable files contain only
the content required in accordance with the VDC execution plan.

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1. Quality Control Checks:
The following checks should be performed to assure quality.
Checks Definition Responsible Software Frequency
Party Program(s)

VISUAL Verify that there are no GC & BIM Revit, Weekly

CHECK unintended model components Manager Navisworks
and the design intent has been manage
followed
INTERFEREN Detect problems in the model GC & BIM Navisworks Weekly
CE CHECK where two building Manager Manage
components are clashing
including soft and hard
STANDARDS Verify that the BIM and AEC GC & BIM - Weekly
CHECK CADD Standard have been Manager
followed (fonts, dimensions,
line styles, levels/layers, model
partitioning, common
coordinate system and model
origin, and any required object
enablers)
BIM GUIDE Verify that the BIM Guides GC & BIM - Weekly
CHECK have been followed (Spatial Manager
Program Validation,
Circulation and Security
Validation, etc.)
ENERGY Verify that energy and GC & BIM Revit
STRATEGY modeling strategies (including Manager
CHECK how energy savings predictions
will be documented so that it
can be matched against actual
energy savings). This includes
creating the energy baseline.
4D Describe the utilization of 4D GC & BIM Navisworks Monthly
SCHEDULING scheduling and construction Manager Manage
CHECK sequencing technology

MODEL Describe the QC validation QC, GF & Revit, Weeky

INTEGRITY process used to ensure that the BIM Navisworks
CHECKS Project Facility Data set has no Manager Manage
undefined, incorrectly defined

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 or duplicated elements and the
reporting process on non-
compliant elements and
corrective action plans

2. Model Accuracy and Tolerances:

Models should include all appropriate dimensions as needed for design intent, analysis, and
construction.

PHASE DISCIPLINE TOLERANCE

Design Accurate to +/- [ 1/16” ] of Actual Size,

ARCH/STR/MEPFF/CIVIL
Documents Accurate to +/- [ 1” ] of Actual Location

SHOP Accurate to +/- [ 1/16” ] of Actual Size,

ARCH/STR/MEPFF/CIVIL
DRAWINGS Accurate to +/- [ 1” ] of Actual Location

Accurate to +/- [ 1/16” ] of Actual Size,

As Built ARCH/STR/MEPFF/CIVIL
Accurate to +/- [ 1” ] of Actual Location

v. Clash Detection/Coordination:
i. It is the Design/Construction Teams responsibility to conduct and manage an adequate and
thorough Clash Detection process so that all major interference between building
components will have been detected and resolved before construction. It shall be the goal of
the Design/Construction Teams to reduce the number of changes during construction due to
major building interference to zero before construction starts.
ii. The Design/Construction Teams BIM Managers shall assemble a composite BIM from all of
the BIM data of each design discipline for the purpose of performing a visual check of the
building design for spatial and system coordination. Vertical shafts should also be reviewed
to ensure that adequate space has been allocated for all of the vertical mechanical systems
and that all of the shafts line up floor to floor. Prior to each scheduled coordination meeting,
an updated clash report will be issued by the Design/Construction Teams BIM Manager to
the project team.
iii. On a multistory project, the BIM may need to be split on a level by level basis for MEPF
coordination. If a floor is particularly large, it may also need to be split by zones to reduce

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 file size. Typically, 3D clash detection /coordination continues on a single floor until
building systems are fully coordinated, and then continues on up to the next floor level.
iv. Coordination software (Navisworks or other approved software) shall be used for
assembling the various design BIM to electronically identify, collectively coordinate
resolutions, and track and publish interference reports between all disciplines. The technical
disciplines shall be responsible for updating their BIM data to reflect the coordinated
resolution.
v. The Project Team shall review the model and the Clash Reports in coordination meetings on
a regular as-needed basis throughout the design phases until all spatial and system
coordination issues have been resolved.
vi. During the construction phase, the accuracy of fabrication models shall be verified and
approved, prior to submittal and fabrication. Fabrication contractors shall submit their BIM
to the Construction Teams BIM Manager for integration and Clash Detection /coordination
and resolution.
vii. Internal Clash Resolution – The Design Team and Subcontractors who are responsible for
multiple scopes of work are expected to coordinate the clashes between those scopes prior to
providing those models to the Construction Teams BIM Manager for spatial and system
coordination.
viii. Spatial Coordination: Verification and tracking of resolved conflicts of all trade coordination
issues which could result in change orders or field conflicts shall be provided to Client
during project milestone dates, and should be fully resolved before construction start.

Section 6: Technological Infrastructure Needs

The General contractor is proposing to use the listed software as standard software to be used on
the Project.
BIM Dimension Disciple Software Version
2D Arch/Str/MEP/Other AutoCAD 2020
3D Modelling Arch/Str/MEP/Other Revit 2020
4D Clash runs and Arch/Str/MEP/Other Navisworks Manage 2020
project tracking
5D Costing Arch/Str/MEP/Other VICO 2020
As built (Scan to As per Client - Scope Recap 2020
BIM) to be defined

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 Section 7: Model Structure
1. File Naming Structure:
The team projects that the following master files will be generated during the project. All names
of master files, and all other data should be maintained as follows
FILE NAMES
Architectural Model ARCH-
Civil Model CIV-
Mechanical Model MECH-
Plumbing Model PLU-
Electrical Model ELE-
Structural Model STR-
Energy Model ENE-
Construction Model CONST-
Coordination Model COORD-

2. Model Structure:
The models are to be separated as shown below. This is for completion of 3D modelling.

Clash Federated
Building 1 STR ARCH MEPFF Coordinati model
on

Clash Federated
Building 2 STR ARCH MEPFF Coordinati model
on

Developme Clash Federated

STR ARCH MEPFF Coordinati
nt model
on

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Section 8: Project Deliverable
The team should familiarize themselves with these requirements before any BIM work is
commenced. Item covered by the Standard Include:
● COBie / IFC data requirements
● Native format
● Minimum data attributes
● Use of Standard folder structure
● Collection of extended data into the Standard folder structure
● Specific quality reports for model data and laser scan data
● Specific versions of software
● Specific model structure requirements
● Specific use of URLs within the BIM data
These standards must be followed by all team members.

Estimated
Project Stakeholders
Project Stage / Milestone Description of Delivery Delivery
Involved
Date

Design Stage

Design Design concept phase

Model Not included in project scope N/A N/A
LOD 100-200

Owner, Architect,
Design development Preliminary submittal of IFC, Structural Consultant,
phase COBie, Revit, and Navisworks 09-08-2021 MEPFF Consultant,
LOD 200-300 data for review. General Contractor,
BIM Manage

Formal submittal of
construction documents and
Construction BIM data. All 2D and 3D Owner, General
Documents Phase building data produed on the Contractor, Bim
30-08-2021
project in both native format, Manager, Project
LOD 300 Complete IFC, and COBie spreadsheets. Manager
All design level attribute data
will be complete.

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Construction Stage

As- Several progress sets of Native

Construction delivery Owner, General
built format, IFC, and COBie
Phase Contractor, Bim
Model spreadsheets will be provided 12-09-2022
Manager, Project
LOD 400 Complete over the development of the Manager
project.

Final as-built and record data

Project close-out submittal. This will include all Owner, General
phase data required by the Data Contractor, Bim
23-11-2021
Submittal Standards as well Manager, Project
LOD 500 Complete any extended data agreed to Manager
within this BEP.

Signature Page
Team members agree to use BIM to enable improved workflows for subject project. Model data
will be authored, maintained, shared, and documented as outlined in this VDC Execution Plan.
Team Member Company Name Signature Date
Client Client LMN
GC GC ABC
Architect Arch XYZ
Structural
STR DEF
Consultant
MEP Consultant MEP MEP
BIM Manager UVW UVW
Project Manager FGH FGH
Client
Client JKL
representative
Lead Q/C QC QC

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Appendices
1. Project Schedule/Timeline
2. Cumulative work graph
3. Clash detection report
4. RFI format

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