Introduction To QBOA - Part 1 - Presentation

Introduction to
QuickBooks Online
for Accountants
Part 1
Tools and slide deck:
http://tinyurl.com/qbointrocontent
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Agenda
Part 1
Module 1: Welcome to QuickBooks
Module 2: Navigating QuickBooks Online
Module 3: Sales & Customers
Module 4: Expenses & Suppliers
Module 5: The Mobile App
Part 2
Module 6: Banking
Module 7: Building Blocks for Reporting
Module 8: Introducing Workflows
Module 9: Bringing Clients to QuickBooks Online Accountant
Module 10: Continuing your Journey

Introduction to
QuickBooks Online
for Accountants
MODULE 1:
Welcome to QuickBooks

Welcome to QuickBooks
LEARNING OUTCOMES
In this lesson, you’ll learn how to:
Identify Intuit products and the benefits of

each
Learn how QuickBooks Online Accountant

works with apps and the ecosystem

The Intuit Product Family: for Individuals
Do-it-yourself tax preparation software for individuals and small

businesses.
Mint delivers financial tools and insights to people to make smart

choices about their money. Includes income and expense tracking,
budgeting and more.

The Intuit Product Family: for Small Business
Cloud-based accounting solution for small to midsize businesses.

Three subscription levels to choose from.
Manage payroll with a robust QuickBooks Payroll subscription.
Cloud-based solution for Gig Economy or Sole owner operator

clients. Organize income and expenses, track mileage and calculate
estimated taxes.

The Intuit Product Family: for Accounting Professionals
Manage your clients and team in one place. Includes practice

management tools and a free QuickBooks Online Plus company for
your firm.
Manage your firm’s payroll with a free subscription to QuickBooks

Payroll.
Intuit Profile for tax preparers and professional accountants.

The QuickBooks Online Family
Self-Employed Easy Start Essentials Plus
Best suited to Great for new Perfect for service- Ideal for product-
service providers service-based based businesses based businesses
with no A/R, A/P or businesses just who invoice for with inventory they
Payroll. starting out. time want to track
and/or requiring
If your client just Client needs A/R, Also requires A/R, advanced
needs a cash Payroll, sales taxes A/P, Payroll, sales reporting and
accountability tool and/or financial taxes and/or profitability
then Self-Employed reporting. financial reporting. tracking.
is ideal for them.
*Not QBO

The QuickBooks Online Ecosystem
Introducing Apps!
Learn which apps
integrate best with
QuickBooks.
Search for awesome
apps that complement
QuickBooks Online on
APPS.COM
Toggle to:

Benefits of Apps

Getting an Account
Sign up for free at https://quickbooks.intuit.com/ca/accountants/
Getting an Account
Signing into your account:
New to QuickBooks? Sign up!
Have an Intuit ID already?

Click Sign in!
(Or go to qbo.intuit.com)

Welcome to the Intuit Family!
Today is about your journey to becoming a cloud practice,
discovering what your path looks like, and how to reach your goals.
Introduction to
QuickBooks Online
for Accountants
MODULE 2:
Navigating QuickBooks Online
LESSON 1:
Accountant

LEARNING OUTCOMES
Manage your clients and your practice all

in one place
Identify the key features of the accountant
dashboard
Understand how to navigate to a client’s
company file

QuickBooks Online Accountant Dashboard

PRODUCT DEMO
Explore QuickBooks Online Accountant

Explore QuickBooks Online Accountant – Your Practice

Explore QuickBooks Online Accountant – Your Books

Explore QuickBooks Online Accountant – Client Switcher

Explore QuickBooks Online Accountant - Search

Explore QuickBooks Online Accountant – Add Client

Explore QuickBooks Online Accountant – Gear icon

The Client List

Client Details

Introduction to
QuickBooks Online
for Accountants
MODULE 2:
LESSON 2:
Navigating your Client’s
QuickBooks Online

Navigating your Client’s QuickBooks Online
LEARNING OUTCOMES
By the end of this lesson, you will be

able to:
Recognize how to navigate your client’s
QuickBooks Online company

Accessing your Client’s QuickBooks Online Company

Navigation Options

PRODUCT DEMO
Left Navigation Options

The Accountant Tools

+New Menu

The Gear Menu

Introduction to
QuickBooks Online
for Accountants
MODULE 2:
LESSON 3:
Dashboard

The Dashboard
LEARNING OUTCOMES

able to:
Learn how to use the client dashboard for a
snapshot of their financial health and recent
activity
Understand what interactive cards are visible

on the Dashboard

The Dashboard

PRODUCT DEMO
10
MINUTE BREAK
Introduction to
QuickBooks Online
for Accountants
MODULE 3:
Sales & Customers
LESSON 1:
The Sales Workflow

The Sales Workflow
LEARNING OUTCOMES
Identify recommended sales workflows
Understand why it is a good practice to use

the Undeposited Funds Account

The Sales Workflow
PAYMENT AT TIME OF SALE
Step 1 Step 2
Sales Receipt Deposit

Record sale and Group multiple
payment in a payments to a
single step single bank
deposit

The Sales Workflow
PAYMENT ON ACCOUNT (A/R)
Step 1 Step 2 Step 3
Invoice Payment Deposit

Invoice from Apply payments Group multiple
estimates or to open invoices payments to a
create from manually or single bank
scratch automatically deposit

Invoice Workflow for Customers
Create Invoice Receive Payment Make Deposit

Undeposited Funds
Payment
Undeposited
Deposit

Introduction to
QuickBooks Online
for Accountants
MODULE 3:
Sales & Customers
LESSON 2:
The Sales Centre

The Sales Centre
LEARNING OUTCOMES
By the end of this lesson, you will

be able to:
Recognize how to use the Sales
Centre to manage Sales Transactions,
Invoices, Customers and Products &
Services
Identify how to use the Money Bar to

assess sales activity

PRODUCT DEMO
Introduction to
QuickBooks Online
for Accountants
MODULE 3:
Sales & Customers
LESSON 3:
Adding Customers

Adding Customers
LEARNING OUTCOMES
able to:
Add a customer to the Customer list
Understand how Customer details can

be captured

Adding Customers

PRODUCT DEMO
Introduction to
QuickBooks Online
for Accountants
MODULE 3:
Sales & Customers
LESSON 4:
Sales Receipts

Sales Receipts
LEARNING OUTCOMES
Understand when to use a Sales

Receipt
Learn how to create a basic Sales

Receipt

When to use a Sales Receipt
Sales Receipts are used when:

Payment is received at the time of sale
Payment and revenue are recorded in
the same transaction
Start by clicking on the +New menu →
Sales Receipt

PRODUCT DEMO
Introduction to
QuickBooks Online
for Accountants
MODULE 3:
Sales & Customers
LESSON 5:
Online Invoicing

Online Invoicing
LEARNING OUTCOMES
Understand when you would use an invoice

Identify how to create a basic invoice
Learn the benefits of Online Invoicing and
how to send an online invoice
Recognize that clients can track the status of
their invoices from creation to payment
Learn how QuickBooks Payments automates
sales workflows.

When to use Invoices
Invoices are used when:

Sale is recorded when products or
services are rendered, and
payment is received later

PRODUCT DEMO
Create an Online Invoice

The benefits of Online Invoicing
Email Invoices and receive payments from

customers electronically.
When customer pays, the payment is applied to the

open invoice and recorded in QuickBooks Online.
When payments clear QuickBooks Online

Payments creates a deposit in the bank register
automatically.
The Invoice status is tracked automatically on the

Invoices tab in the Sales Centre.

Tracking the status of Online Invoices

Customers and Online Invoicing
Customer receives their Invoice via email.
Customer can open and view their Invoice

from any device.
With QuickBooks Payments, customers can

electronically pay online.

QuickBooks Payments – Automated Workflow
Added menu for
QuickBooks Payments
Merchants Only

Introduction to
QuickBooks Online
for Accountants
MODULE 3:
Sales & Customers
LESSON 6:
Entering Received Payments

Entering Received Payments
LEARNING OUTCOMES
Use the Customer Centre to view payment

activity and filter transactions
Learn how to receive a basic payment

(Cash/Cheque)

Filter and Receive Payments in the Customer Centre

PRODUCT DEMO
Record a Receive Payment

Create a Deposit

Introduction to
QuickBooks Online
for Accountants
MODULE 4:
Expenses & Suppliers
LESSON 1:
Expense & Supplier Workflows

LEARNING OUTCOMES

Identify the best practice for Supplier
workflows

PAYMENT AT TIME OF PURCHASE
Option 1 Option 2 Option 3
Expense Cheque Bank Feed

Record Record purchases Categorize
purchases with and write/print expenses with
debit or credit paper cheques bank downloads
cards

PAY BILLS LATER (A/P)
Step 1 Step 2
Bill Payment
Enter bill from Apply payments
Purchase Order to open bills with
or create from debit/credit cards
scratch or cheque

Introduction to
QuickBooks Online
for Accountants
MODULE 4:
LESSON 2:
The Expenses Centre

The Expenses Centre
LEARNING OUTCOMES
By the end of this lesson, you’ll be

able to:
Access the Expenses Centre to
manage expense transactions and
the Suppliers list

PRODUCT DEMO
The Expenses Centre Basics – Expenses Tab

The Expenses Centre Basics – Suppliers Tab

Supplier Details

Introduction to
QuickBooks Online
for Accountants
MODULE 4:
LESSON 3:
Adding Suppliers

Adding Suppliers
LEARNING OUTCOMES

Add a Supplier to the Supplier list
Understand Supplier details that can

be captured

Adding Suppliers

PRODUCT DEMO
Introduction to
QuickBooks Online
for Accountants
MODULE 4:
LESSON 4:
Entering Expenses

Entering Expenses
LEARNING OUTCOMES
Understand the difference between cheques

and expense transaction types
Identify how to enter an expense and a

cheque

When to Use Expenses
Expenses are used when:
Payment is made at the time of purchase
Use for cash, credit card, debit card, Interac

payments or wire transfers to others

PRODUCT DEMO
Enter Expense from the Expense Centre/Expense Tab

Enter Expense – Add New Supplier

Enter Expense - Choose Payment Source Account

Enter Expense – Final Steps

When to Use a Cheque Transaction
Cheques are used when:
Payment is made at the time of purchase
Use for written or computer printed cheques

PRODUCT DEMO
Entering Cheques

Introduction to
QuickBooks Online
for Accountants
MODULE 4:
LESSON 5:
Entering Bills

Entering Bills
LEARNING OUTCOMES
Identify when you would use a Bill

Enter a Bill with category details and
attach an image

When to Use Bills
Bills are used when:
Credit terms are extended by your

Supplier
Payment is not made at the time of

purchase (Accounts Payable)

PRODUCT DEMO
Enter Bills from the Expense Centre/Expense Tab

Enter a Bill

Adding Attachments

Introduction to
QuickBooks Online
for Accountants
MODULE 4:
LESSON 6:
Paying Bills

Paying Bills
LEARNING OUTCOMES
Pay Bills
Use the Suppliers list to view expense activity

Bill Payments
Bill payments are used when:

Payment is made to pay an existing Bill in
QuickBooks
Can be paid by Cheque, Direct payment
or credit card

PRODUCT DEMO
Paying Bills from the Expense Centre/Supplier Tab

Paying Bills

Printing Cheques

Introduction to
QuickBooks Online
for Accountants
MODULE 5:
The Mobile App

The Mobile App
LEARNING OUTCOMES

Recognize the benefits to clients of the
mobile app
Identify the key features of the mobile app
Learn the security features of the mobile app

The Mobile App
The QuickBooks Online Mobile App Facts:
Free with any paid subscription of QuickBooks Online

Available for iOS or Android devices
Instantly updates QuickBooks Online
Same level of security as the browser version

Mobile App

Be sure to register for part 2
https://tinyurl.com/CA-QBO102-Intro2
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Introduction to

Intuit Confidential and Proprietary

Test Drive/Sample Company: https://tinyurl.com/canadasampledata

Intuit Confidential and Proprietary 2

To receive CPD credits you must be in attendance for

CPD certificates are emailed to you within 10 business

Today’s course is eligible for 2 CPD credits. Recorded

Intuit Confidential and Proprietary 3

Raise / Lower Hand

• Raise / Lower Hand - Disabled by organizer.

Handouts to Menu Pop • Handouts – Download handouts including PDF of slide

• Questions - Displays general messages from the

• Audio Setup - Click Sound Check to adjust or

Intuit Confidential and Proprietary 6

Intuit Confidential and Proprietary

Identify Intuit products and the benefits of

Learn how QuickBooks Online Accountant

Intuit Confidential and Proprietary 8

Do-it-yourself tax preparation software for individuals and small

Mint delivers financial tools and insights to people to make smart

Intuit Confidential and Proprietary 9

Cloud-based accounting solution for small to midsize businesses.

Manage payroll with a robust QuickBooks Payroll subscription.

Cloud-based solution for Gig Economy or Sole owner operator

Intuit Confidential and Proprietary 10

Manage your clients and team in one place. Includes practice

Manage your firm’s payroll with a free subscription to QuickBooks

Intuit Profile for tax preparers and professional accountants.

Intuit Confidential and Proprietary 11

Self-Employed Easy Start Essentials Plus

Intuit Confidential and Proprietary 12

Intuit Confidential and Proprietary 13

Intuit Confidential and Proprietary 14

Signing into your account:

New to QuickBooks? Sign up!

Have an Intuit ID already?

Intuit Confidential and Proprietary 16

Intuit Confidential and Proprietary

In this lesson, you’ll learn how to:

Manage your clients and your practice all

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Intuit Confidential and Proprietary

By the end of this lesson, you will be

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By the end of this lesson, you will be

Understand what interactive cards are visible