SOP’s/FLOW CHART

Requisition/Demand of Department

Approval of the Vice Chancellor / Competent Authority

Purchase Cell for Process.

____________________________________________

To check the availability in store To check the availability of funds

Issue to Department To Obtain the Financial

Approval from V.C,
Treasurer/Competent
Authority

Purchase without To Call Quotations To Call The Tender

Quotation From Registered Firms

To Check The To Receive the Quotation Advertised Letter to

Market Rate (Receipt Section) To DGPR PPRA
 Order To Purchase To Handover the PPRA
Convener of P.C. Advertised Website
In Newspapers
(Response Time
25 Days)

Receive The Supply To Open The Quotation

By P.C.

Physical Inspection To Sale The

Of Items Tender Documents
Handed Over to Receipt
Section

Issue to the End User

To Issue the Bank
Submission in the Purchase Challan
Cell

Submission of Bill
In the Office of the
Treasurer To Receive the Tender
Preparation of C.S. (Receipt Section)

Payment to The
Firm To Obtain Signatures To Handed Over
(Note: Purchase process time 5 days) Of P.C. The P. Committee

Selection of Lowest Firm to Open the Tender

By P. Committee

Issue the Supply Order

Entry in CDR Register

To Receive the Supply Scrutiny of Tender

Security

Preparation of
Physical Inspection C.S
Of the Supply
 To Obtain The
Signature of P.C.

Stock Entry Selection of

Lowest Firm

Issue to Department
Demand for Supply
Samples

Submission of Bill
In the Office of
Treasurer Samples Inspection
By Phy. Committee

Payment to Firm
(Note: Purchase process time 30 days) Issuance of Supply
Order

To Receive the Supply

Physical Inspection

Stock Entry

Issue to Department

Submission of Bill
In the Office of Treasurer

Payment to Firm
(Note: Purchase process time 30 days to 40 days)