Organization and

Management
11-ABM
 LESSON 11

Definition and
Nature of Staffing
DepEd Most Essential
Competencies

Discuss the concept and

nature of staffing
The term staffing relates to the recruitment,
selection, development, training and
compensation of organizational personnel to fill
the roles designed into the structure. Staffing,
comparable to all other managerial functions, is
the duty which the top management executes at
all times. In a newly formed organization, the
staffing function would come as a third step,
next to planning and organizing. Yet, in an on-
going enterprise the staffing process is
continuous.
 Every organization must
have staffing systems that
direct the acquisition,
deployment, and retention of
its workforce.
 Acquisition activities
engage external staffing
systems that administer
the preliminary acceptance
of applicants interested in
the organization.
Acquiring workforce entails:

1. planning for the statistics and kinds of people

required

2. setting up job requirements in the form of the

qualifications or KSAOs (knowledge, skill, ability,
and other characteristics) looked-for to carry out
the job effectively

3. creating the types of rewards the job will offer

4. doing external recruitment promotions

5. employing selection tools to assess the KSAOs
that applicants have

6. choosing who among the applicants are the most

qualified and will be given job offers and

7. placing together job offers that applicants will

confidently accept
 Deployment means the placement of new hires
on the real job they will hold. Specific work unit or
geographic location may not be completely
apparent at the time of hire. Deployment may take
the nature of work assignments inside the current
job, lateral transfers, relocation, or temporary
assignments.
Retention systems on the other hand, seek to
supervise the unpreventable flow of employees out
of the organization. Sometimes these outflows are
uncontrolled on the part of the employee, like
layoffs or the sale of a business unit to another
business. Other outflows are voluntary in that they
are initiated by the employee like leaving the
organization to take another job or leaving the
organization to follow one's spouse to a new
geographic location.
NATURE
OF
STAFFING
Staffing is really an essential part of human
resource management. It facilitates procurement
and placement of right people on the right jobs.
The nature of staffing function is discussed below:
1. People centered -Staffing is people centered and is vital in all
types of organizations. It is concerned with the entire types of
personnel starting from top to bottom of the organization. The
broad classification of personnel may be as follow:

a. Blue collar workers (those working on the machines and

engaged in loading, unloading etc.) and white collar workers
(clerical employees).
b. Managerial and non-managerial personnel.
c. Professionals (such as Accountant, Company Secretary, Lawyer
etc.).
2. Responsibility of every manager-Staffing is a primary
function of management. All managers are always
engaged in performing the staffing function.

3. Human skills - Training and development of human

resources is also a concern of staffing function. Each
manager must apply human relations skill in giving
assistance and training to the subordinates.

4. Continuous function – Staffing function is to be

accomplished always. It is evenly vital both in old and
new organizations.
 MANAGEMENT INSIGHT 4

Direction: Read the article below and write a short

reaction about it. Write it on your activity pad with
lines.

Human Resource Management: The Importance

of Organizational Staffing (By Eleanor Collier)
 Finding the right people for the right positions
is one of the most exciting challenges of working
in human resource management. There is
nothing more fulfilling professionally than being
involved from start to finish in one's pursuit of a
career. This process starts with identifying the job
specifications, advertising the position, narrowing
down the list of candidates and ending with a
suitable individual to fulfill the role.
 Organizational staffing is a task carried out by
the human resources department. It involves
examining the goals of a business, deciding what
needs to be done to achieve the planned results
and then finding and hiring the very best people to
take on those responsibilities.

So, what will you learn about organizational

staffing in a human resource management course?
 Organizational staffing is a process. It involves
identifying and then listing specific responsibilities that an
employee will have in a company. These functions need to
match the results that the business wants to achieve.

Most companies have a mission statement. This outlines

the purpose of the company, why it exists, its goals and
values and what it wants to achieve. Organizational staffing
involves ensuring that all new positions advertised will fit
with those company goals to benefit the business.
 A good human resources professional also needs to ensure
that the motivation and needs of individuals will be met in
their new position, and that they will benefit fully from the
rewards that the organization can offer them. Both the
company and the business will need to benefit.
The first question to ask in human resource management
and organizational staffing is whether or not the new position
is necessary, and to determine the purpose of the job. The
next question is then what the tasks and job description will
be as well as the type of person and the qualifications that
would be best suited for the role.
 "A good fit" is the aim of organizational staffing, and the latest
figures show that on average, there are 3.9 million job openings in
the U.S. Thus, there is a huge ongoing need for talented
individuals in the area of human resources management.

Embarking on a human resources management course and

learning about organizational staffing will equip students with the
skills they need to become an important asset to the human
resources team and their goal to acquire and deploy a talented
workforce. Most importantly, choosing the right candidates for
the job will mean that it is more likely that the company will
retain those employees and help the organization reach its
business goals.