Assessment 1

1. The following software applications can be used to create business documents: Google
Docs, Microsoft Word, and QuickBooks are all good options.
 Google Docs- Google Docs is a free web-based document, spreadsheet, and presentation
creation tool. You can use it from every desktop with an internet browser and an internet
access, and you may collaborate on papers with others. Google Docs is a web-based
application that can be accessed through a web browser. It is also provided as a
smartphone app for Android and iOS, as well as a desktop version for Google's Chrome
OS. Users can create and update documents online when cooperating with the other users
in actual time using Google Docs. When employees are dispersed around the globe,
Google Docs allows them to collaborate on the same page at the very same time while
keeping control of all modifications. You also can access files in the shared folder.
Updates and comments are saved instantaneously. All through the process, Google Docs
keeps track of all revisions. The file's author has full control over who can make
modifications to it. Additionally, several people can simultaneously access and modify
the very same file. Employees may also see who else is engaged on the document and
make adjustments to it while they work. Google Docs can be used to create flyers and
letters in businesses.
 Microsoft Word- Microsoft Word, known as MS Word, is a commonly used word
processor that is mostly used to create documents such as flyers, letters, instructional
resources, quiz, assessments, and written assignments for learners. It is a Microsoft
Office suite product that was originally launched in 1983. One of the most extensively
used and well-known bits of business software in the world is Microsoft Word. It's
become more powerful and intricate over time, and its combination with Office 365 and
Microsoft OneDrive renders it more useful for both large and small enterprises. Microsoft
Word is part of the software package that also comprises the Excel spreadsheet program
and the PowerPoint presentation software. Office 365 refers to the entire Microsoft
software suite, which includes Word and various other apps. Word also includes internet
tools that allow users to create and save documents on the cloud. Word as well as its
similar programs get even more adaptability as a result of this. Microsoft Word enables
users to quickly and easily produce basic word processing documents such as letters and
reports, complete with color and clip art. Using a variety of fonts and sizes, as well as
tables, borders, and bullet formatting, avoids monotony and boosts performance. Letters
and mailings are the kind of business documents that MS Word can create.

 QuickBooks- QuickBooks is by far the most widely used small business accounting
software that manages income and expenditure and keeping track of a company's
financial performance. It can be used to bill clients, bill payment, generate reports, and
prepare tax records. QuickBooks keeps your finances structured and visible, from simple
revenue and expense monitoring to powerful cash flow management and reporting. Small
business owners can work with a trained team of QuickBooks-certified, US-based
accountants with QuickBooks Live Bookkeeping. They'll take care of the tough lifting
and keep your records updated. It ai in the reduction of time spent on bookkeeping and
 documentation. It takes care of some of the more regular bookkeeping chores for you,
conserving you time and making your workday simpler. Reports are simple to create and
personalize. You'll always be ready to know where you stand in terms of business.
Financial documents are the kind of documents that QuickBooks can create.

2. Word processing software’s functions are:

 Document creation, editing, saving, and printing.

 Changing the text in a document by copying, pasting, moving, and deleting it.

 Text formatting, including font size, bolding, underlining, and italicizing.

3. Word documents can be formatted by:

 Apply a style-

Choose a style from Quick Styles or the Styles collection and apply it to the text.

Select the Quick Styles option to see the gallery.

If you just want additional control, open the Styles pane by clicking the Styles group's dialog
launcher.

You can also choose a style by pressing [Ctrl]+[Shift]+s to bring up the Apply Styles window.

Select a style from the Styles dropdown list or from the Format option in Word 2003. (Add the
Styles dropdown to the Quick Access Toolbar if you missed it from the pre-ribbon version.)

Select what you want to format and choose a style the same way you would choose a single
format from the Font or Paragraph groups on the home tab.

 Direct formatting-

Select Styles from the context menu when you right-click the formatted text.

The Styles gallery will appear in Word.

Click OK after giving the new style a name.

4. Three approaches to enhance the appearance and accessibility of a document through

formatting:
 A crisp heading structure with a clear content hierarchy.

 Use a legible font in 10 or 11 points for body of text and a slightly smaller font in tables.
 Good line spacing, preferably 1.2 line spacing, with extra spacing above and below
paragraphs.

5. Power Point's three core features are:

 Incorporate animation effects.

 Make use of the Master Slides, Notes, and Handouts.

 Modify color schemes.

6. A style guide's purpose is to ensure stability in terms of expression, presentation, and

referencing across texts, even if the writers and editorial staff are distinct. A style guide
sets up standard style requirements in order to enhance communication by checking the
consistency inside of and across documents. A style guide is a set of guidelines for
document design and writing that is typically in the form of a published handbook. Style
manuals are typically created by publishing houses, standards groups, government
entities, and internal publishing departments.

7. Grammar, web standards, and copy patterns are three examples of information that can be
included in a style guide.

8. Paragraph styles, character styles, and table styles are three style options that will
improve a text and make it much easier to compose.

9. The following are two barriers to effectively executing a firm's policies and procedures,
as well as a plan to overcome them:
 Low Employee Involvement- Develop a vision, mission, and values statement that will
engage your staff and give them a reason to work for, so they comprehend why the
business does what it does. Begin at the top, aligning senior executives, managers, and
even members of the board with the organization's purpose, mission, and values.
 Lack of Effective Communication- The strategies to overcome barriers in effective
communication include determining whether it is an excellent perfect moment to interact
with the individual, becoming clear including using language that the person can
understand, communicating one thing at a time, showing respect to a person's choice to
not interact, and double-checking that the person has got you right.