Natural resource conservation and Utilization management

NTQF Level -III

Learning Guide #1

Unit of Competence: -: Lead Small Teams

Module Title: Lead Teams
LG Code: AGR NRC M3 221020 -LO1-LG-1
TTLM Code: AGR NRC TTLM 221020v1

LO1: Providing team leadership

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 Instruction sheet Learning Guide 1

This learning guide is developed to provide you the necessary information regarding the
following content coverage and topics –
 Providing team leadership
 Defining team and leadership
 Identifying & presenting working instruction
 Assigning responsibilities
 Allocating duties and responsibilities
 Setting performance expectations for team members
 Supervising team performance
 Allocating duties and responsibilities
 Monitoring of performance
 Feedback
 Performance issues/problems

This guide will also assist you to attain the learning outcome stated in the cover page.
Specifically, upon completion of this Learning Guide, you will be able to –

 Provide team leadership

 Assign responsibilities
 Set performance expectations for team members
 Supervised team performance

Learning Activities

1. Read the specific objectives of this Learning Guide.

2. Read the information written in the “Information Sheet 1”.
3. Accomplish the “Self-check in page”.
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4. If you earned a satisfactory evaluation proceed to “Information Sheet -2”. However, if your
rating is unsatisfactory, see your teacher for further instructions or go back to Learning
Activity #1.

5. Submit your accomplished Self-check. This will form part of your training portfolio.

6. Read the information written in the “Information Sheet 2”.

7. Accomplish the “Self-check” in page -.

8. If you earned a satisfactory evaluation proceed to “Information Sheet -3”. in page -.

However, if your rating is unsatisfactory, see your teacher for further instructions or go back
to Learning Activity #---.

9. Submit your accomplished Self-check. This will form part of your training portfolio.

10. Read the information written in the “Information Sheet 3”.

11. Accomplish the “Self-check” in page --

12. If you earned a satisfactory evaluation proceed to “Information Sheet -4”. in page -.
However, if your rating is unsatisfactory, see your teacher for further instructions or go back
to Learning Activity #---.

13. Read the information written in the “Information Sheet 4”.

14. Accomplish the “Self-check” in page -

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Information Sheet – 1 Providing team leadership

1. Definitions of team and leadership

Team
Here is one of the most commonly cited definitions: "A team is a small number of people with
complementary skills who are committed to a common purpose, performance goals, and
approach for which they are mutually accountable."

Similar definitions of a team include: "People working together in a committed way to achieve a
common goal or mission. The work is interdependent and team members share responsibility and
hold themselves accountable for attaining the results."

Teams differ from other type of groups in that members are focused on a joint goal or product,
such as a presentation, completing in-class exercises, taking notes, discussing a topic, writing a
report, or creating a new design or prototype.

Leadership

It is defined in different ways by different people. Some of the definitions are given below.
Def 1: A simple definition of leadership is that leadership is the art of motivating a group of
people to act towards achieving a common goal.
Def 2: Leadership is a process by which a person influences others to accomplish an objective
and directs the organization in a way that makes it more cohesive and coherent.
Def 3: Leadership is the process of social influence in which one person can enlist the aid and
support of others in the accomplishment of a common task.

Def 4: It can also be defined as a process whereby an individual influences a group of individuals
to achieve a common goal.

Leaders carry out this process by applying their leadership knowledge and skills. This is called
Process Leadership. However, we know that we have traits that can influence our actions. This is

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called Trait Leadership, in that it was once common to believe that leaders were born rather than
made.

While leadership is learned, the skills and knowledge processed by the leader can be influenced
by his or hers attributes or traits (such as beliefs, values, ethics, and character).

Knowledge and skills contribute directly to the process of leadership, while the other attributes
give the leader certain characteristics that make him or her unique.

1.1. Work instruction

To achieve effective communication, instructions must be clear, concise, complete, error-free,

meaningful, relevant, accurate, and timely to those receiving them.

With many sectors of the economy struggling, redundancies and staff turnover are relatively
high. Thus, if key personnel leave for whatever reason, it's important to ensure the critical
knowledge required to maintain your agricultural enterprise infrastructure doesn't leave with
them. This is one reason why detailed work instructions are such an important part of a document
set. They help ensure an organization is not reliant on one individual's knowledge to maintain its
security controls.

Standard work instructions (often referred to as standard operating procedures or process

instructions) set out formalized step-by-step activity-specific instructions for carrying out a
particular task, such as pruning a coffee plant, castrating an ox, making trace to conserve soil
drainage. Every work instruction needs to be detailed enough that someone with similar skills
could easily repeat the task to the required standard. Ensuring consistency in different activities is
a critical component for ensuring security.

Work instructions are always required when a process is either complex or involves many tasks.
The number of work instructions you'll need to create will obviously depend on the size and

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nature of the organization’s activities, but even a small organization should end up with a
comprehensive set of documents.
The main section of the work instructions will be the detailed instructions. If the work
instructions cover a critical or highly complex process, each step should also detail who has the
authority to instigate it and who is responsible for completing it. Never assign more than one
person responsibility, otherwise each may think the other has completed it, and if a problem
occurs, you could end up with finger pointing.

Creating an effective set of work instructions is an ongoing process, not a one-off project. Many
organizations put in an incredible amount of work to get their work instructions completed, but
then take little time or effort to ensure they remain current and effective. You will not
realistically be able to tell if work instructions are effective until you actually use them. You can
use them to train future staff, so clarifications and improvements should be considered each time
they're used: They are far from static documents that can be written and forgotten.

Like any other documents relating to a security policy, all work instructions documents should be
protected and controlled with a documented procedure to define the management actions needed
to approve, review and update them and ensure they're available to those who need them.

Though it requires a lot of effort, creating work instructions for every task and process involved
is well worth the investment for maintaining your security controls. A good set of work
instructions will help preserve vital knowledge within an organization and ensure consistent
implementation of the security policies.

In addition to having work instructions, team members’ query and concerns should also be
recognized, discussed and dealt with for the success of an organization, since the success of the
organization depends on the commitments of the team members.

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 Self-Check -1 Written Test

Name: _________________________ Date: _______________

Short Answer Questions

Directions: Answer all the questions listed below.

1. What is the most commonly cited definition of a team?
2. What makes teams different from other type of groups?
3. The process of leading people using leadership knowledge and skill is known as
_________________________________________.
4. Knowledge and skills contribute directly to the process of leadership, while the other
attributes give the leader certain characteristics that make him or her unique. List at least
three examples of these attributes.
a. _______________
b. _______________
c. _______________
5. Why detailed work instruction is important in an organization?

Note: Satisfactory rating - 25 points and above Unsatisfactory - below 25points

You can ask your teacher for the copy of the correct answers.

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