CHAPTER – 2

USING EXCEL AS A DATABASE

SECTION: A
A. Fill in the blanks:
1. Organize
2. Form
3. Field Name
4. Data Validation
5. Criteria
6. Pivot Table

B. State True Or False:

1. True
2. False
3. False
4. True
5. False
6. False
7. True

C. Application based questions:

1. Filter
2. Data Validation

SETION: B
A. Multiple Choice Questions:
1. Advanced Filter
2. Remove Duplicates
3. Form
4. Filter
5. Sort

B. Answer the following:

Q.1. Describe the term Database.
A.1. Database is a collection of information related to a particular object.
Database consists of fields and records. Records refer to rows and fields refer to
columns.
Q.2. What is the utility of a form in Database?
A.2. A form is a window screen that contains numerous fields or shapes to
enter, modify and view one record at a time. Forms often contain Command
buttons and other controls that perform various tasks.
Q.3.What is the use of sorting feature n Excel?
A.3. Sorting means arranging the data either in an ascending or descending
order. Data can be sorted in rows on the basis of text, numbers or dates.
Q.4. How is Filter useful?
A.4. The filter feature is one of the interesting features of excel which helps you
to display only those records that meet the specified criteria and hide rest of the
records.
Q.5.What is a Pivot Table? Describe its utility.
A.5. Pivot Table is a powerful tool for consolidating, summarizing and
presenting the data.
Q.6. How is Advanced Filter different from Filter?
Filter Advanced Filter
1. The filter feature is one of the 2. The Advanced Filter option is
interesting features of excel used to filter the data in multiple
which helps you to display fields using specified criteria to
only those records that meet copy the filtered records to a
the specified criteria and hide different location or to find
rest of the records. unique records.

Q.7. State differences between a Field and a Record.

Field Record
1. A column within a database 2. A row in database is called a
that contains only one type record which consists of the
of data is called field. information about one person or
one object.

EXTRA QUESTIONS:

Q.1. Write rules for naming a field.

A.1. 1. Each field name should be placed in separate cells.
2. Field names should be unique.
Q.2. What is Conditional Formatting?
A.2. It is a feature in Excel that sets a cell’s format according to conditions that
you specify, using this option you can change the font color, styling, etc. of the
data in the selected cells.