Progressive Education Society’s

Modern College of Arts, Science & Commerce

(Autonomous)

(Business Administration Campus)

Shivajinagar, Pune -411005

CERTIFICATE

Name: Student1 Name. Enroll no: 32056

Student2 Name. Enroll no: 32015

Have satisfactorily completed the project, entitled

Vintage Shop Management System

For the Project Management course towards partial fulfillment of

B.B.A.-C.A (Sem-V) course of Savitribai Phule Pune University
For the academic year 2020-2021 as a part of curriculum.

Date:

College Stamp Project Guide:

Prof.

Internal Examiner External Examiner

 ACKNOWLEDGEMENTS

We have a great pleasure to present this project on-

Vintage Shop Management System

We have thankful to P. E. Society’s Modern College of

Arts, Science & Commerce, Shivajinagar, Pune-41005.
For giving us the opportunity to carry out B.B.A.-CA (Sem-V)
Project at their concern.

Many people have contribution in this project report, we are grateful to

Prof .M.D.Alandikar, the Vice-Principal for his co-operation. Our special thanks
to Prof.Project Guide Name for his/her constructive suggestions and comments
and for lending her expertise and talent when needed. And above all, we thank the
Almighty for his grace and blessings.

Finally, we would like thank each and everyone who was directly or
Indirectly involved with this project report.
Index
1. Introduction
o Company Profile
o Introduction to system
o Scope of the system
o Proposed System
2. Analysis
o Fact Finding Technique
o Feasibility Study
o Hardware & Software Requirement
3. System Design
o E-R Diagram
o Context Level Diagram
o Data Flow Diagram
o File Design
o Data Dictionary
4. Form Design (with input values)
5. Reports
6. Advantages & Limitations
7. Future Enhancement
8. Bibliography

1. Introduction
1. INTRODUCTION
● Introduction to System
● Scope of the System
● Proposed System
 Introduction to System

The objective of this project is to computerize the existing system to gain

accuracy, reduce paperwork , data integrity and better error handling and provide
all the categories of vintage products at one place. . In this system we have used
Microsoft Visual Basic 6.0 as frontend and Microsoft Access as backend for the
database.

● Customer will get category wise information about each vintage item and
all other details related to vintage item.

● This system also maintains all the details of the customer and the product
sold. Maintains all the details of the seller also.

● System handles all the bill & payment process. It maintains details of the
complaint and query given by customers.

● To keep proper update of data record such as customer details, purchase

details, sales details, stock details, bill and payments details, employee details
and daily reports of transaction system.

● In this system we are maintaining customer details, supplier details,

employees details, stock details , purchase order details, sales order details
and bill and payments details on the basis of these details we maintain all the
charges and payment records.
 SCOPE OF THE SYSTEM
The project is basically meant to computerize the existing system for order and bill
generation, so as to gain accuracy, processing speed, data consistency, integrity,
better error handling, etc.
• To provide a proper registration channel/system to the new users.

• To maintain all accounts of employee, customers in a digital form.

• To make the information available to admin and employee, in just few click.

• To have a centralized control over the records of staff, customers and monitor
changes in these records

• This system is to simplify complicated process of maintain and updating.

 Proposed System

The objective of this project is to computerize the existing system to gain

accuracy, reduce paperwork , data integrity and better error handling and
provide all the categories of vintage products at one place.

● Customer will get category wise information about each vintage item and
all other details related to vintage item.

● This system also maintains all the details of the customer and the product
sold.

● Maintains all the details of the seller also.

● It maintains details of the complaint and query given by customers.

System handles all the bill & payment process.

● To keep proper update of data record such as customer details, purchase

details, sales details, stock details, bill and payments details, employee
details and daily reports of transaction system.
2. ANALYSIS
 Fact Finding Techniques

Fact-finding is an important activity in system investigation; any system is

depending upon data and all its relevant information. The facts when expressed in
quantitative form are termed as data. A kind part of feasibility analysis is gathering
information about the present system.

These include the questionnaires, interviews, record review and observation.

The analyst must know what information to gather, to make of it. The proper use of
tools for gathering information is the key to success analysis.

I have used four fact finding techniques in my system analysis.

● Questionnaires

● Interviews.

● Record Reviews.

● Observation

1) Questionnaires

This method is used to gather information about various issues of system from
large number of persons. It is useful to determine the overall opinion before
giving any specific direction to the system project.

2) Interview Techniques

This technique is used to gather information from top people of “Vintage Shop
Management System”. Questions were asked regarding the manual procedure
of the system. By using Interview techniques I came to know that what
exactly their requirements are? How they carry out manual procedures? What
are the major inputs and outputs to the system?

3) Record Searching

This technique helped me to know that how do they store data in their file?
Which transactions affect which types of files? What type of updates they
perform? Study of already available documents is the fastest and independent
way of gathering fact and information based on which further processes can
be welled structured.

4) Observations

This technique helped me to know the actual flow of the documents; the
persons involved in the procedures, what steps they follow. I also came to
know about the pros and cons of their manual system.
 FEASIBILITY STUDY

The aims of a Feasibility study are to find out whether the system is worth
implementing and if it can be implemented, given the existing budgets and schedule
.The input to the feasibility study is a set of preliminary requirements, an outline
description of the system and how the system is intended to support business
processes.

As a part of preliminary investigation the feasibility study was carried out. The
proposed system was viewed from three aspects.

1) Social Feasibility:-

Although generally there is always resistance, initially to any change in the system,
the system is aimed at relieving the work load of the end users. The system has been
developed keeping the customer, their work culture and their previous habits in their
mind.

The system is going to help the end users to perform the maintenance of the records
and report generation with the least possible errors. Moreover the system is very
user friendly. Thus, there is no reason for the project to be socially unfeasible.

2) Operational Feasibility:-

Proposed system has been developed keeping the point of view of existing
employees. The “VINTAGE SHOP MANAGEMENT SYSTEM” already has the
staff with the required technical knowledge to operate the system.
So, the need to recruit, select and train new employees to operate the system is not
really felt. The system being highly graphically interactive, the need of highly
trained technical staff is not required. Thus the system is operationally feasible.

3) Technical Feasibility:-

The proposed system will be built using Microsoft VB 6.0 as frontend and
Microsoft Access 98 as backend which fits in the hardware configuration specified
by the organization. Thus, new system will not be cost bearing for the organization.

4) Economic Feasibility:-

Keeping in view all the other parts of feasibility, it automatically reflects the system
also seems to be economically feasible. It will reduce the organization’s hardware
and software expenses to some extent.
 Hardware & Software Requirement

HARDWARE REQUIREMENTS:

MICROPROCESSOR : INTEL PENTIUM V AND ABOVE

RAM : 512 MB AND ABOVE
HDD : 40 GB AND ABOVE
EXTERNAL DEVICE : Printer

SOFTWARE REQUIREMENT:

FRONTEND : MICROSOFT VISUAL BASIC 6.0

BACKEND : MS ACCESS 98 AND ABOVE
OPERATING SYSTEM : WINDOWS 98 AND ABOVE
3. SYSTEM DESIGN
1 M
CLD
DFD
FILE DESIGN
 Data Dictionary

ADMIN:

Field Name Data type Constraints Description

admin_id NUMBER Primary Key ADMIN ID
admn_name TEXT NOT NULL ADMIN NAME
admn_phno TEXT NOT NULL ADMIN PHONE NUMBER
admn_uname TEXT NOT NULL ADMIN USERNAME
admn_pwd TEXT NOT NULL ADMIN PASSWORD

BUYER:
Field Name Data type Constraints Description
b_id NUMBER Primary Key BUYER ID
b_name TEXT NOT NULL BUYER NAME
b_phno TEXT NOT NULL BUYER PHONE NUMBER
b_email TEXT NOT NULL BUYER EMAIL-ID
b_addr TEXT NOT NULL BUYER ADDRESS

BUYER RECEIPT:
Field Name Data type Constraints Description
b_id NUMBER Primary Key BUYER RECEIPT ID
buyer_id NUMBER Foreign key BUYER ID
sub_total NUMBER NOT NULL TOTAL AMT TO BE PAID
date_of_issued Date/Time NOT NULL DATE OF INVOICE CREATION

CART:
Field Name Data type Constraints Description
cart_item_id NUMBER Primary Key CART ITEM ID
c_item_name TEXT NOT NULL CART ITEM NAME
c_item_price NUMBER NOT NULL CART ITEM PRICE
EMPLOYEE:

Field Name Data type Constraints Description

emp_id NUMBER Primary Key EMPLOYEE ID
emp_name TEXT NOT NULL EMPLOYEE NAME
emp_phno TEXT NOT NULL EMPLOYEE PHONE NUMBER
emp_mailid TEXT NOT NULL EMPLOYEE MAIL-ID
emp_username TEXT NOT NULL EMPLOYEE USERNAME
emp_password TEXT NOT NULL EMPLOYEE PASSWORD

EMPLOYEE DAILY LOGS:

Field Name Data type Constraints Description
emp_id NUMBER Foreign key EMPLOYEE ID FOR ATTENDANCE
date_today Date/Time NOT NULL FOR EMPLOYEE ATTENDANCE
in-time TEXT NOT NULL EMPLOYEE IN- TIME
out-time TEXT NOT NULL EMPLOYEE OUT- TIME

FEEDBACK:
Field Name Data type Constraints Description
f_id AutoNumber Primary Key FEEDBACK ID
f_desc TEXT NOT NULL FEEDBACK DESCRIPTION
b_id NUMBER NOT NULL BUYER ID (FEEDBACK)
bname TEXT NOT NULL BUYER NAME( FEEDBACK)

ITEMS:
Field Name Data type Constraints Description
item_id NUMBER Primary Key ITEM ID
item_name TEXT NOT NULL ITEM NAME
item_detail MEMO NOT NULL ITEM DESCRIPTION
item_price NUMBER NOT NULL ITEM PRICE
item_catergory TEXT NOT NULL ITEM CATEGORY
item_date Date/Time NOT NULL ITEM PURCHASED DATE
SELLER:
Field Name Data type Constraints Description
s_id NUMBER Primary Key SELLER ID
s_name TEXT NOT NULL SELLER NAME
s_phno TEXT NOT NULL SELLER PHONE NUMBER
s_email TEXT NOT NULL SELLER EMAIL-ID
s_addr TEXT NOT NULL SELLER ADDRESS

SELLER RECEIPT:
Field Name Data type Constraints Description
sr_id NUMBER Primary Key SELLER RECEIPT ID
seller_id NUMBER Foreign key SELLER ID
item_id NUMBER Foreign key ITEM ID
date_issued Date/Time NOT NULL DATE OF INVOICE CREATION
 4. FORM DESIGN
(WITH INPUT VALUES)
1.)ADMIN LOGIN FORM:

2.)ADMIN STARTUP FORM:

3) EMPLOYEE LOGIN FORM:

4) REGISTRATION FORM:
5) EMPLOYEE SEARCH FORM:

6) EMPLOYEE STARTUP FORM:

7) FEEDBACK:
8) ITEM SEARCH:

9) ITEM DETAILS (BUYING):

10) CART:

11) SELLER DETAILS:

12) PURCHASE BILL:
13) SALES BILL:

14) BUYER DETAILS:

15) BUYER BILL SEARCH:

16) SELLER BILL SEARCH:

5)REPORTS
BUYER DETAILS REPORT

SELLER DETAILS REPORT

STOCK REPORT
SELLER BILLS REPORT

BUYER BILLS REPORT

EMPLOYEE DETAILS REPORT
 6. ADVANTAGES AND
LIMITATIONS

ADVANTAGES

1) Provides Security by giving security authentications.

2) Gives Graphical User Interface which is user friendly.
3) Provides Integrated Environment.
4) Increase Profitability.
5) Reduce paper work.
6) Reduces manpower and saves time.
 7) Reduces drawback of manual system.
8) Increase goodwill.
9) Storage of huge amount of data.

LIMITATIONS

1) Current System can be handled by only one user.

2) Orders cannot be placed by customer.
3) Online commercial site cannot be made using current system.
7. Future Enhancement

FUTURE ENHANCEMENTS

More Customizable UI options can be provided with help of VB.Net.

Real time item bidding module can be implemented using VB.Net so as to
attract more customers.
Database like My SQL can be used in order to obtain more data security and
data integrity.
Online commercial site can also be created so that more and more customers
will be able to visit the shop virtually.
Can add separate functionality for Customer queries and issues with real
time assistance using VB.Net.

8) Bibliography
REFERENCE BOOKS:-
 ● Software Engineering by Dr.D.D Balasaraf and Umakant
S.Shrisshetti.
● Database Management System by Ms.Kavita Khobragade and
Mrs.Manisha Bharambe.
● Visual Basic 6.0 Programming Black book by Steven Holzner.

WEB SITES:-

● https://www.vbforums.com/forumdisplay.php?1-Visual-Basic-
6-a nd-Earlier
● http://stackoverflow.com/
● www.codeguru.com
● https://www.codeproject.com\