WBS – MODULE 4 Hallie Wachowiak

Describe the overall project:

To throw a fun and exciting 5th birthday party for Calvin to celebrate with family and
friends from preschool.

Level1 Level 2 Subtasks Level 2

Major Task Subtasks Subtask Duration
Determine budget 1 day
Figure out where we can
Budget 4 hours
save money

Determine location 1 day

Research rules of park 3 hours
Planning Location Find secondary location
1 day
just in case

Pick out theme 1 hour

See if there are decoration
2 hours
Theme to fit with the theme

Total duration: 3 days, 9 hours

Level 1 Level 2 Subtasks Level 2

Major Task Subtasks Subtask Duration
Determine guests 2 days
Send thank you cards after 2 days
Guests

Choose invitations 2 hours

Fill out invitations 3 hours
Attendees Invitations Hand out invitations 1 day

Determine RSVP by date 1 hour

Check in with parents who
3 hours
RSVP’s haven’t RSVP’d

Total duration: 5 days, 9 hours

WBS – MODULE 4 Hallie Wachowiak

Level 1 Level 2 Subtasks Level 2

Major Task Subtasks Subtask Duration
Determine menu 2 hours
Find out if any kids have
1 day
Lunch allergies
Shop for the food 5 hours
Cook the food 4 hours
Figure out what kind of
1 hour
cookies Calvin wants
Food Cookies Contact the bakery 2 hours
Check in with the bakery 1 hour
Pick up the cookies 1 hour

Total duration: 1 day, 16 hours

Level 1 Level 2 Subtasks Level 2

Major Task Subtasks Subtask Duration
Contact rental place 1 hour
Check in with rental
1 hour
Bouncy House place
Be there for set up 2 hours
Be there for pick up 2 hours
Determine options for the
3 hours
kids to choose from
Activities Face Painting Pick up supplies 3 hours

Buy piñata 2 hours

Buy candy and trinkets
1 hour
Piñata for inside the piñata

Total duration: 15 hours

Level 1 Level 2 Subtasks Level 2

WBS – MODULE 4 Hallie Wachowiak
Major Task Subtasks Subtask Duration
Buy plates, napkins,
1 hour
utensils
Get trash bags 1 hour
Supplies Get rags and paper
1 hour
towels
Bring first aid kit .5 hour
Buy themed decorations
3 hours
from store
Supplies Buy supplies for
Decorations homemade decorations
3 hours
Make decorations 2 days

Buy bags 1 hour

Buy toys and trinkets 2 hours
Goodie Bags Make/decorate bags 2 hours
Fill bags 1 hour
Total duration: 17.5 hours

Level 1 Level 2 Subtasks Level 2

Major Task Subtasks Subtask Duration
Send someone to hold
the picnic area at the 3 hours
Location of the park
Party Check for/pick up trash 1 hour

Location – Decorate the area 3 hours

Have someone there for
Day of the bouncy house set up
2 hours
Set Up
Party Determine and set up
1 hour
area for face painting
Set up area for the food 1 hour
Pick up trash 1 hour
Bouncy house pick-up 1 hour
Clean Up

Total duration: 13 hours

 WBS – MODULE 4 Hallie Wachowiak

Project Name: Calvin's 5th Birthday Extravaganza on

March 20, 2021
Work Package Name: Planning
Work Package Description: We need to work with Calvin's parents and
determine what the budget of the party will be. We will also figure out a
location to have the party, research what the rules of the park are.
Additionally, we will find a secondary location in case the park we choose is
unavailable. Once we have figured out where the party will be we will pick
out a theme for the party and also research decorations that follow the
theme.
Assigned To: Hallie, Nick, and Jessie Group: Planner and Parents
Date Assigned: February 22, 2021 Date Due: February 27, 2021
Estimated Cost: $0.00  
 
Work Package Name: Attendees
Work Package Description: We need to determine the guest list. Then
invitations will need to be chosen and also filled out. An RSVP by date will
need to be determined. Once the invitations are filled out, they will need to
be given out to Calvin's friends' parents. After the RSVP by date has passed
check in with the parents who haven't responded to find out if their child will
be attending. After the party is over, thank you cards will need to be sent.
Group: Birthday boy and his
Assigned To: Nick, Jessie, and Calvin Parents
Date Assigned: February 28, 2021 Date Due: March 10, 2021
Estimated Cost: $20.00  
 
Work Package Name: Food
Work Package Description: Check with parents of the kids invited to see if
they have any allergies. Determine what kind of food will be served at the
party. Go shopping for the food supplies that will be needed. Choose what
kind of cookies to get for the party. Contact and order the cookies from the
local bakery. Check in with the bakery 3 days before the party to make sure
everything is on track. On the day of the party the cookies need to be picked
up, and the food needs to be cooked.
Assigned To: Hallie, Jerry, Carol, and Group: Planner and the
Ursula Grandparents
Date Assigned: March 6, 2021 Date Due: March 20, 2021
Estimated Cost: $200.00  
 WBS – MODULE 4 Hallie Wachowiak

Work Package Name: Activities

Work Package Description: Contact the bouncy house rental company and
book the bouncy house. 5 days before the party check in with the company
and make sure everything is on schedule. Determine what options the kids
will have for face painting and then buys supplies for the painting. Go to the
store and buy a pinata. Purchase the candy and trinkets to go inside the
pinata. On the day of the party have someone at the park to show the rental
company where to set up the bouncy house. And when the party is over,
stay until the company picks up the bouncy house.
Assigned To: Hallie, Felicity Group: Planner and Sister
Date Assigned: March 6, 2021 Date Due: March 20, 2021
Estimated Cost: $200.00  

Work Package Name: Supplies

Work Package Description: Plates, napkins, utensils, trash bags, and
cleaning supplies need to be purchased. Themed decorations need to be
purchased along with supplies to also make homemade decorations. Once
the supplies are bought the homemade decorations need to be made. Bags,
toys, and trinkets need to be purchased for the goodie bags. The bags need
to be decorated and filled.
Assigned To: Hallie Group: Planner
Date Assigned: March 10, 2021 Date Due: March 15, 2021
Estimated Cost: $250.00  
 
Work Package Name: Location - Day of Party
Work Package Description: Someone will need to go to the park early and
reserve/hold the area for the party. While they are there they can check for
and clean up the garbage. We will need to get to the park 2 hours before the
party to set up the decorations, plan out an area for the food and for the face
painting. After the party, the trash will need to be picked up. Someone will
need to wait until the bouncy house is picked up.
Assigned To: Everyone Group: Everyone
Date Assigned: March 20, 2021 Date Due: March 20, 2021
Estimated Cost: $0.00  
 WBS – MODULE 4 Hallie Wachowiak

RESPONSIBILITY ASSIGNMENT MATRIX (RAM)

Project Team Members Stakeholder

WBS Element
Hallie Nick Jessie Jerry Carol Ursula Felicity Calvin
Planning R R R          
Attendees N R R         A
Food C     R R S   A
Activities R           R  
Supplies R       S   S  
Location-Day
of R S S S S S R  
Key: R = Responsible; S = Support; C = Consulted; N = Must be Notified; A = Approval Required

MILESTONES

Set Budget and Party Purchase food and

date RSVP's due cleaning supplies

Contact Rental Co. Decorations and Pick up cookies and

and order Cookies tableware bought rental setup
and made
WBS – MODULE 4 Hallie Wachowiak

TASK DEPENDENCIES

This party has a few dependencies. First and foremost is the budget. The amount we are
able to spend will decided how big or small the party can be. Next, we will need to know how
many people are coming to the party. We need to be able to plan for the right number of
attendees. The weather is a big factor of the party. If the weather is bad, we will need to move
the party indoors. The outside resources (bouncy house rental company and the local bakery)
are important because if they fall through then we won’t have as many activities for the kids to
do during the party and we won’t have any dessert for the party. And the last task dependency
that I believe this party has are the project team members completing their assigned tasks.

CRITICAL PATH

There are a few tasks that I believe are critical to the success of this party. First, figuring
out the budget is important. We need to know how much money we have to spend. Once we
have determined the budget from there, we are able to actually start planning and working to
stay within the budget. Another critical task would be to call the bouncy house rental company
and the local bakery. The bouncy house is the only thing Calvin said he wanted, and we want to
contact them as soon as possible to lock in our rental. The local bakery is popular so the sooner
we call and place our order for the cookies the more likely they will be able to handle our order.
Purchasing all of the food, decorations, and supplies is also a very critical task. Without food we
would have a mutiny from the kids and parents. Decorations are important because they help
set the tone of the party, and the kids really like them. And the supplies (plates, utensils,
cleaning) are important because we need to be able to eat and clean up.