Jayalakshmi Pasupathinathan (Jaya Nathan)

Address: Blk 603, Woodlands Drive 42, #11-19. Singapore 730603

Tel: (65) 6633 6123 Mobile: (65) 91441267
Email: jaya.nathan@hotmail.com
D.O.B: July 23, 1972

Career Summary

Business Development Coordinator with a combined experience of working 24 years as a

secretary and executive assistant in Legal firms (local and offshore). Assist top management
which includes assisting the Equity Partners, Partners, Counsels, Associates and paralegals.
Good experience in people management as a result of having to work with various teams.
Possess a keen eye for detail and have an ability to manage multiple projects while meeting
challenging deadlines. Recruited at King & Spalding as a Legal Practice Assistant and after 4
years received an internal promotion to be part of their Business Development Department.

Career History

KING & SPALDING (SINGAPORE) LLP

Business Development Coordinator
2018 till date.
Report to Business Development and Marketing Group
Job functions include:
‒ Marketing materials: Compile and maintain marketing materials;
‒ Experience Lists: Gather and centralize experience lists for use in pitches, proposals,
submissions and other materials;
‒ Pitches/RFPs: Assist with preparing pitches and RFPs. Process edits and gather relevant
materials, oversee final production of electronic and hardcopy deliverables to meet
deadlines. Maintain pitch/RFP files, log in pitch tracking system and obtain outcome
updates;
‒ Event Support/Coordination: Provide support for events including meetings, seminars,
receptions, dinner, etc.; coordinate development of invitations with marketing designs;
reserve meeting space and order catering; reserve A/V or other needed
technology/equipment; provide or develop event-specific materials as needed; order
branded items; track and distribute RSVP lists to stakeholders; provide name badges; assist
with support PowerPoint slides and handouts;
‒ Conference Sponsorships: Provide support for sponsorships and coordinate all activities
involved with sponsorships such as processing payments, providing logos, shipping booths
and materials, setting up booths, ordering give-away items, and other needed activities,
including attendance, as needed;
‒ Mailing Lists: Manage mailing lists in InterAction, as necessary; work with lawyers and
assistants to ensure information is current for client contacts;
‒ Directory and Award Submissions: Coordinate and help compile submissions related to
legal directories and awards;
‒ Lawyer Biographies: Assist with facilitating updates to lawyer bios; and
‒ Tracking/Reporting: Assist in the monitoring of BD-related activities and generate and
distribute reports on progress and Return on Investments (ROI).

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KING & SPALDING (SINGAPORE) LLP
Legal Practice Assistant
July 2015 till 2018
General duties include assisting lawyers with their travel arrangements, visa application,
calendar management, time entries, expense claims and coordinate internal and external
meetings. Jobs functions also include:
Corporate, Finance and Investment Practice Group
Assisting in proofreading agreements, draft engagement letters, typing, amending, formatting
and proofing various legal agreements before submitting to lawyers. Assist the Equity partner
in running conflict checks prior to opening new case matters. Assist in preparing bibles for
partners and associates.
International Arbitration
Preparing documents for court hearings and providing support throughout the build-up, during
and post hearings. Assist in formatting and printing bundles. Assist lawyers in stating case
references, footnotes and overall formatting of hearing documents.
Business Development and Marketing
Assist the partners, associates and business development team in preparing pitches/bios and
gathering quotations from hotel for venue and menu in relation to events held in Singapore and
overseas. Update InterAction contacts lists with contact details and produce final mailing list
prior to events. Follow up with invitees and update post-event details into the database. Travel
with partners and associates to assist with presentation overseas.

SKADDEN ARPS SLATE MEAGER & FLOM

Counsel Assistant
December 2009 – June 2015
Report to Counsels and Senior Associates of the Corporate Department and Energy and
Infrastructure Department. Responsible for providing general secretarial and administrative
support to the team. This includes typing, amending, formatting and proofing various legal
agreements. Assist in coordination of travel arrangements and calendar management.
Maintenance of Partner’s and Associates’ time records and expense claims. Assist the Office
Manager in organizing office events which includes Friday drinks, team events and year end
parties.

EDB INVESTMENTS PTE LTD

Legal Officer (Contract Position)
August 2009 – November 2009
Report to the Senior Legal Counsel and Legal Counsel. Main duties include corporate
secretarial duties, preparation of resolutions, AGM and Minutes of Meeting. Keep records of all
original share certificates both hard and soft copies. Responsible for uploading all legal
agreements to the in-house database.

GROUP RCI
Legal Internship (Contract Position)
June 2009 – July 2009
Report to the Senior Legal Counsel. Responsible for profiling all agreements and uploading the
same to the central database. The job entails in me reading various agreements, followed by
accurate profiling of the same. Conduct ad-hoc research pertaining to travel service
agreements and corporate secretarial duties.

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MACQUARIE (ASIA) PTE. LTD.
Executive Assistant (Contract Position)
July 2008 – March 2009
Report to the Deputy Director of the Electronics and Aviation Department and the Executive of
Recruitment, Asia. Responsible for providing general secretarial and administrative support
which includes calendar management, scheduling and coordination of meetings, processing
expense claims and ad hoc administrative duties. Apart from these, assisted the Executive of
recruitment in organizing recruitment talks, preparing presentation materials and arranging
interviews for potential candidates.

WHITE & CASE LLP

Legal Secretary, Capital Markets
September 2007 – April 2008
Report to Partner and Senior Associates of the Capital Markets Team. Responsible for providing
general secretarial and administrative support to the team. This includes typing, amending and
proofing Offering Memorandum/Circular and agreements. Assist in drafting correspondences,
faxes and memorandums. Coordination of business meetings and travel arrangements.
Maintenance of Partner’s and Associates’ time records.

Education

Year Institution Qualifications

2015 - 2017 College of Allied Educators Graduate Diploma in Counselling Psychology
2006 - 2009 University of London LLB Honours
2003 - 2004 University of London Diploma in Law
1993 - 1995 Bras Basah Commercial Private Secretarial Certificate with a distinction
School in Typing
1985 - 1988 Temasek Secondary School GCE 'O' levels (including English language)

IT Skills

1. Proficiency in Microsoft Word, Excel, PowerPoint and Outlook

2. Legal Key (File Management application)
3. Desksite (Document Management application)
4. WebEx (Virtual meeting, video and teleconference application)
5. InterAction Web Client (Contacts Database)
6. LexTrack (program to compile and track Chambers submissions)
7. Cherwell (Pitch Tracking Software)
8. Vuture (Client Relationship and Event Management)

Language Skills

1. English - Read, written and spoken (Advanced)

2. Tamil - Read, written and spoken (Advanced)
3. Malay - Read, written and spoken (Basic)
4. Mandarin - Conversational only

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