724-968-9197

Vickibeth OBrien vb.victoriaelizabeth@gmail.com

OBJECTIVE: To use my proofreading and administrative skills to virtually enhance a company.

EXPERIENCE:
PresidentVictoria Elizabeth, Monroeville, PA
January 2017Present
Providing transcription and proofing services for legal, medical, and corporate documents.
Providing virtual and onsite administrative tasks including: travel, social networking, bookkeeping, scheduling,
transcription, correspondence, office organization projects, etc.
Providing mobile notary services.

Administrative Consultant (formerly Executive Assistant)Interhome Technologies, Inc. dba RC WATT, Irwin, PA
October 2015Present
Successfully transitioned the role of Executive Assistant from on site to virtual then to Consultant.
Improved administrative processes and wrote a 150+ page manual outlining policies and procedures.
Implemented a company-wide electronic filing system.
Performing administrative duties including: managing Presidents schedule, managing Administrative Assistant,
QuickBooks audits, correspondence, and social media programs.

Document Control Manager/Office ManagerRinovum Womens Health, Monroeville, PA

May 2013October 2015
Responsible for the implementation, control, and maintenance of the Quality Management System (QMS)
documentation and the Clinical Trial Document Control process. Released entire QMS system update at one
time to accommodate name change.
Responsible to route, process, release, and maintain QMS and DMR documentation (engineering and full
production) with ECR/ECO process and ensured implementation and training plans on ECOs were completed.
Performed administrative duties for the President and Directors.
Qualified internal auditor.
Conducted the transfer of entire QMS and associated processes from a manual system to Master Control.
Proofread all production level marketing materials for print and web.
Coordinated domestic and international travel for the President and Directors.
Responsible for the management of customer service activities, including customer order/prescription
verification, user technical questions, and complaint handling.

Administrative Assistant/Contract AdministratorArmstrong Group of Companies, Butler, PA

October 2012May 2013
Performed administrative work related to real estate commercial development business for the company
president and legal counsel (e.g. maintaining calendars, travel arrangements, correspondence, and dictation.)
Assisted with the administration of contracts including tracking of components (i.e. signatures, deliverables,
pertinent dates, payments, etc.)
Developed and maintained various reports/forms, meeting minutes, and reporting processes.
Interacted with various title agencies, contractors, and clients.

Legal SecretaryLutz and Pawk, Butler, PA

November 2011September 2012
Performed administrative duties including: answering the telephone, maintaining schedules, filing, transcribing,
greeting guests, opening new files, drafting correspondence, and managing case files of clients.
Prepared and filed in court legal documents including motions, orders, wills, etc.

Legal Administrative AssistantArmstrong Group of Companies, Butler, PA

September 2010September 2011 (Full-time, Temp Position)
Administrative Assistant to the General Counsel and legal department.
Performed general administrative duties including: answering the telephone, maintaining the schedules and
 travel itineraries for the General Counsel and other department attorneys, filing, transcribing, maintaining
departmental workflow spreadsheets and reports, invoice coding for legal vendors, greeting guests, drafting
correspondence, and redlining agreements, and maintaining the legal library.
Managed departmental file organization project.
Consistently interacted with C-level executives.
Assisted with departmental implementation of Emptoris Contract Management software.
Managed the intake of criminal and civil subpoenas; researched requested information; drafted responses;
interacted with law enforcement officers as needed.

Office AssistantCamp CoBeAc & WalkRight Bible Institute, Prudenville, MI

January 2010August 2010 (Work-study)
Organized 150-person golf tournament fundraisersponsorships, prizes, food, registration, and programming.
Improved and developed general office skills such as proofing, creating spreadsheets and other documents,
answering multiple telephone lines, filing, and mass mailings.

Legal Administrative AssistantDonohue Law Firm, Butler, PA

September 2009January 2010, August 2010September 2010 (Full-time, Temp Position)
Managed case files (both manually and electronically) for over 200 clients.
Managed multi-line telephone, managed office schedules, and transcribed correspondence and legal documents.
Prepared and filed legal documents including motions, orders, wills, etc.
Initiated a complete office organization project.

ReceptionistBerger and Green Law Firm, Pittsburgh, PA

August 2009September 2009 (Full-time, Temp Position)
Answered 14-line switchboard and greeted guests.
Handled client correspondence and managed client case files.

Front Office SecretaryFuellgraf Electric Company, Butler, PA

June 2008July 2008 (Full-time, Temp Position)
Temporarily hired, then offered permanent position, but opted to return to college.
Responsibilities included: Greeting guests, controlling switchboard, managing mail, and assisting the president,
office manager, and engineers.

Secretarial Aid/Secretarial ProoferPensacola Christian College, Pensacola, FL

September 2007May 2008 (Work-study)
Promoted within 3 months from an aid to proofer.
Proofing grammar, punctuation, formatting, and information accuracy on executive and administrative letters,
memos, and other documents.

Office ManagerClassic Tent Rentals and Party Supplies, Freeport, PA

May 2006September 2007
Promoted within first year from office assistant to office manager.
Daily tasks included: Entering orders into a database; managing over 1000 customer invoices, assisting with
QuickBooks payroll system, handling daily filing of invoices and receipts, multi-tasking by answering three
telephone lines, greeting guests, and completing many projects simultaneously; handling mail and company
mailings, and scheduling appointments for meetings with the employer and wedding planner.

EDUCATION:
A.S. in Business with Office Administration concentration, 2009
Pensacola Christian College, Pensacola, FL
Academic Honors Scholarship; Deans List (minimum GPA 3.0/4.0)

One-year Certificate of Bible, 2010

WalkRight Bible Institute, Prudenville, MI
Proficient in Microsoft Word, Excel, PowerPoint, Publisher, Access, and SharePoint. Experience with Westlaw,
Emptoris, and Master Control. Significant customer service, proofreading, and marketing skills.