Acknowledgement Rules

The Development Intern is responsible for all Thank-You Notes. All notes should be handwritten on AFL
stationary and sent no later than 3 days after gift. The letter templates can be viewed below, for
individuals include in the envelope any other perks associated with their giving level. The Zappier
integration with Bloomerang and Monday allows donations to appear immediately as an item on the
Thank You Notes board. A Monday automation automatically assigns the Development Intern and sets
the due date for 3 days later.

 Individuals
Amount Handwritten Coupon Phone Call Social Media Commissioned
Note Shout Out Art Piece
First time x Intern: Ask
Donor of any Survey
amount Questions
$50- x
$51-100 x
$101-250 x
$251-500 x 1 Free ticket Board
Member: Ask
Survey
Questions
$501-1,000 x 2 free tickets Board X (ask first)
Member: Ask
Survey
Questions
$1,001+ x All Access Board X (ask first) X ($40)
Membership Member: Ask
Survey
Questions

o First Time Donors

o Everyone Else
o Automatic Online Thank You Notes
o Board Members
 Sponsors
 Foundation
After letters are written and envelopes sealed, addressed, and placed in the mail. The interaction should be
entered into Bloomerang by searching for the constituent and adding the interaction.

Tax Letters
o By January 6th, DDR drafts letter to convey gratitude and tax info
o In-kind
o Grants
o Regular
o DDR sets up letter filters in Bloomerang. List of donors & transactions will be revised by DO
o Entire leadership team meets and reviews the letters to ensure nothing was missed
o Mail tax letter by Jan 15st (Fundraising Intern) using a first class stamp
Annual Report
The Annual report will be sent out to all recent (730 days) donors and volunteers by March 15 th . DDR
drafts the copy and the CD develops graphics and arranges the report. The annual report should contain
o Annual List of Donor Names
o Pie Chart of Financials
o List of Board & Staff
o Report of Community Impact
o Engaging Photos