ENVI INCIDENT Reporting MNRC

ENVIRONMENTAL
INCIDENT
REPORTING
40 Hours Basic PCO Training and Refresher Course
MAYFLOR R. CANDELARIA
CDC- ENVIRONMENTAL PERMITS DIVISION
ENVIRONMENTAL PRACTITIONERS ASSOCIATION
1
THIS PPTX CANNOT BE RE-PRODUCED WITHOUT THE WRITTEN PERMISSION OF THE
12/17/2020
EPA.
Objective
• To know what to report in
case an environmental
incident occurs;
• What to do to prevent, abate,
mitigate, occurrence of
another similar
environmental incident.
2
THIS PPTX CANNOT BE RE-PRODUCED WITHOUT THE WRITTEN PERMISSION OF THE EPA. 12/17/2020
What is the importance of Incident
Reporting & Investigation?
- To manage Incidents & to prevent
future occurrence.
RISK BASED ENVIRONMENTAL INCIDENT

INSPECTION INCIDENT INVESTIGATION
BEFORE DURING AFTER
PREVENTION REPORTING MITIGATION 3

Presentation Outline
1. Types of Environmental Incidents
2. How to make an Incident Report
3. How to make an Incident
Investigation
4. How to prevent similar incidents
in the future
4
INCIDENT ACCIDENT
• An environmental • an unforeseen and
incident is an unplanned event or
occurrence or set of circumstance; an
circumstances, as a unfortunate event
consequence of which resulting especially
pollution (air, water,
noise, or land) or an
from carelessness or
adverse environmental ignorance.
impact has occurred, is • Ex. Traffic Accident
occurring, or is likely to
occur.
• Ex. Oil Spills Incident
5
Environmental Incident
Environ- • Incident that has

caused or has the
mental potential for
Incident causing pollution
• An incident that
causes physical
Accident injury (body, property,
equipment.)
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EPA.
Types of Environmental Incident
Breakdown of Wastewater Treatment Plant
Breakdown of Air Pollution Control Device
Release of chemicals to the environment (e.g.
Leaks in drums, Oil spills, etc.)
Release of hazardous wastes to the
environment
Exceedance to effluent standards
Exceedance to emission standards
Others, (Specify)
8
DENR Administrative Order No. 2014-02
9
(February 3, 2014)
Section 10 – Duties and Responsibilities of Accredited
PCO
14) Report in writing within 24 hours from the
occurence of any of the following environmental
incident to the concerned EMB Regional Office, as
the case may be:
• Breakdown of any pollution source and/or control
facility or monitoring equipment /instruments;
• Releases (e.g. Leaks, spills, etc.) of chemicals or
hazardous wastes (Annex 1, PCL) to
environmental media
10
(February 3, 2014)
Section 10 – Duties and Responsibilities of

Accredited PCO
15) Report in writing within 24 hours from

securing of the results of laboratory analysis
or from on-line monitoring instruments any
exceedances to effluent and/or emission
standards.
11
What to report?
Report in • Occurrence of any
writing environmental
within 24 incident to EMB
Regional Office
hours
Report in • Any exceedance to

writing effluent and/or
within 24 emission standards.
(From securing laboratory
hours analysis or from online
monitoring instruments) 12
Coverage & Description of Report
Estimated Contingency
Coverage measures
amount
• Date and • Chemicals • Mitigate
Time • Hazardous any
• Cause(s) wastes potential
• Description • Emissions negative
impact.
• Effluents
Managing Head shall sign the report

prepared by PCO using the DENR format. 13
Environmental Incident Report (DENR format)
DENR Administrative Order (DAO) 2014-02
Name of Establishment:
Address:
Name of Managing Head:
Name of PCO:
Date of Incident:
Time of Incident:
Type of Incident:
 Breakdown of wastewater treatment plant
 Breakdown of air pollution control device
 Release of chemicals to environmental media
 Release of hazardous waste to environment media
 Exceedance to effluent standards
 Exceedance to emission standards
 Others, please specify
Description of Incident:
Estimated Amount of Chemicals, Hazardous Wastes, Emissions, and/or Effluents Released
to the Receiving Environment:
Probable Cause of the Incident:

Interim/Contingency Measures to Mitigate Any Potential Negative Impacts:
Completed by: Date:
(Signature of PCO)
Noted by: Date:

(Signature of Managing Head)
14
SMR Report
Module 6 : Others
Accidents and Emergency Records
Date Area/Location Findings and Action Remarks

Observations Taken
Note:Indicate your course of action to prevent occurrence

of similar incident.
15
INCIDENT
INVESTIGATION
Part 2
16
12/17/2020
EPA.
Investigation
1. Field Investigation (Plant Tour,
Process )
2. Conducting Interviews
3. Collecting Evidence (Records,
Photos, Samples)
4. Report Writing
17
Guide on how to capture the most important
information
Interview - 5 W’s and 1H:
1. WHO :
 Who were the people involved?
who else witnessed the event?
 Did you get their contact
number and other relevant
information?
 If you did not get their names,
describe physical characteristics.
(avoid using offensive language.)
18
Guide on how to capture the most
important information
2. WHAT :
 What actions and events
happened?
 Start from the beginning to the
end.
Include as much detail as
possible about how each event
unfolded.
19
3. WHEN :
 What date and time was the
incident?
 Depending on the type of
incident, it may be useful to
describe the weather, the
lighting, or other conditions.
20
4. WHERE :
 Where exactly did the incident
take place?
 Include the address, or use
details about nearby objects,
buildings, etc., to be as precise
as possible.
21
5. WHY :
This is generally not as
important. Unless you heard
someone say something
explaining their actions, it’s
best not to speculate on
people’s motivations.
22
6. HOW :
Investigate the event and
what led to the incident.
(Check MOPs, SOPs, Monitoring Records,
PMS, etc.) Validate Records.
23
EVIDENCE – Photographic Documentation
Photo documentation should tell a story
Take as many pictures/videos
24
Photo documentation should tell a story
1. The establishing shot – wide area with location or fixed
landmark
2. The subject shot – special area of the event which needs
emphasis
3. Close up shot – unique details or markings of the object
or event which makes it different from surroundings
25
26
SAMPLING
WHEN, WHY, HOW – Key Considerations
1. No data, Insufficient Data, Data in Doubt,
Needed to document event, discharge or
release, required by law or permit
2. Sample is Representative of what is needed
for evaluation of compliance
3. “Chain of Custody” ensures that sample is not
tampered from point of origin to laboratory
4. Standard laboratory procedures were followed
in the analysis of sample(s).
27
ROOT CAUSE ANALYSIS
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EPA.
EVIDENCE - Records
Environmental Legal/Others
• Self Monitoring Reports • Production Records
• CMVRs
• Maintenance Reports • Sales Reports
• Safety Reports • Operations Logs
• HazWaste Manifest Forms
• Permits
• Waste Management Reports
• Discharge Monitoring Reports • Licences
• PMS Reports • Quality Control Records
• Sampling/Chemical Analyses
• Accident Reports • Manual of Operations
• Incident Reports
• Training Records
34
THIS PPTX CANNOT BE RE-PRODUCED WITHOUT THE
12/17/2020
WRITTEN PERMISSION OF THE EPA.
Environmental Incident Report
Name of Establishment: PHI CEE HO (PCO) MFG. FACILITY
Address: Clark Freeport Zone
Name of Managing
Head: President Yuan Cruz Lee
Name of PCO: Engr. Andres dela Cruz
Date of Incident: May 16, 2017
Time of Incident: 10:00 PM
Type of Incident:
Breakdown of wastewater treatment plant

Breakdown of air pollution control device
Release of chemicals to environmental media
Release of hazardous waste to environment media
Exceedance to effluent standards
Exceedance to emission standards
Others, please specify – ____________
35
Description of Incident:
Diesel fuel leaked from Tank 1 around 10 P.M, Tuesday night, of May 16, 2017 and
flowed into the storm drainage canal going into _______Creek leading to ____River
causing oil spills in the creek prior to discovery on May 17, 2017 at 7:00 AM
Estimated Amount of Chemicals, Hazardous Wastes, Emissions, and/or Effluents
Released to the Receiving Environment:
An estimated 10 drums of Diesel fuel flowed out of the plant premises.
Probable cause of the Incident:
Diesel fuel leaked out of the storage tank due to a damaged gate valve. The strong
rain in the night of the incident swept the fuel from the plant storm drainage canal
into the nearby creek which leads to ________River.
Interim/Contingency Measures to Mitigate any Potential Negative Impact:
PCO informed CDC and placed spill booms in the creek to contain the oil spill. Clean up
recovery was done by PCO employees & witnessed by CDC EPD. All the oil spills,
sludge, boom were collected and recovered from the nearby creek for future
treatment and disposal by DENR accredited treater. 15 drums hazwastes were
collected.
Completed By: Andres dela Cruz Date: May 18, 2017
Signature of PCO
Noted By: Yuan C. Lee Date: May 18, 2017
(Signature by Managing Head)
36
THIS PPTX CANNOT BE RE-PRODUCED
12/17/2020 WITHOUT THE WRITTEN PERMISSION OF 37
THE EPA.
Major Hazmat Emergency Incidents
What now?
What do we do?
38
12/17/2020
EPA.
39
How to Prevent Fires and Explosions
1. Conduct a hazard analysis
2. Establish fire prevention and
emergency procedures
3. Provide fire safety training
4. Implement a regular housekeeping
routine
5. Inspect and maintain your
equipment and systems
40
Pollution Incident Response Management
41
CORRECTIVE ACTIONS
(to prevent occurrence of similar incident)
1.Review Environmental Operational
Procedures (EOP).
2. Review Emergency Preparedness
and Response Procedures.
3. Review Manual of Operations
(MOPs) and Preventive
Maintenance Schedules (PMS).
4. Establish a trained Emergency
Response Team (ERT). 42
WHY REPORT?
 The report informs the enforcing
authorities about the incident, so that
they can identify where and how
risks arise, and whether they need
to be investigated.
 This allows the enforcing authorities
to target their works and provide
advice and help.
43
Reporting is a legal
requirement. It is your
duty as PCO
to report any
environmental
incident!
44

ENVI INCIDENT Reporting MNRC

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ENVI INCIDENT Reporting MNRC

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ENVIRONMENTAL

RISK BASED ENVIRONMENTAL INCIDENT

BEFORE DURING AFTER

PREVENTION REPORTING MITIGATION 3

Environ- • Incident that has

Section 10 – Duties and Responsibilities of

15) Report in writing within 24 hours from

Report in • Any exceedance to

Managing Head shall sign the report

Probable Cause of the Incident:

Noted by: Date:

Date Area/Location Findings and Action Remarks

Note:Indicate your course of action to prevent occurrence

Breakdown of wastewater treatment plant

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