Technical Vocational Education

INTERNET AND COMPUTING

FUNDAMENTALS (ICF) 8

Quarter 3: Learning Module 6

Creating Charts in
Microsoft Word

BY: Genafer S. Arpon

JHS - MCCNHS
January 2021
Module 6: Creating Charts in Microsoft Word
Microsoft word is a word processing program used to create, format, save and
print various kinds of documents, like letters, reports, manuscripts, certificates and
others.
Charts is one feature in Microsoft word that is very helpful in presenting
information visually yet professional in layout and design. You can easily create and
insert charts in your documents, convert your table data to charts, edit chart datas and
change the chart types. Presented in this module are few simple steps in getting started
with charts in your document.

Learning and understanding the different ways in utilizing this feature, makes your
work and presentation easier and neat.

This module comprises of the following parts:

 What I Need to Know ?

 What I Know ?

 What’s In ?

 What’s New ?

 What Is It ?

 What’s More ?

 What I Have Learned ?

 What I can do ?

 Assessment

 Additional Activities

To understand this module better, you must read, comprehend and perform the activities
required.

For questions and clarifications, your teacher may help you.

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 What I Need to Know
What is a Chart ?
A Chart is a a tool that helps you illustrate and communicate the information and
data graphically.

In this module, you will get acquainted with the definition of a chart, the five
common types of charts with each sub-types, How to create and insert charts in your
documents, how to edit data and convert table data to chart and change chart types.

Understanding all these, will give you a better appreciation in working with charts,
maximize its use to create interesting and presentable document layouts.

DEFINITION OF TERMS:

Drop down arrow – is a button that when clicked shows list of options .

convert - to change from one form to another.

highlight - is a visual indication that text or another object is selected with

a mouse or keyboard.

Hover - to position (a computer cursor) over something (such as an image

or icon) without selecting it.

Layout - arrangement, plan or design.

Insert - to add or overwrites something into a document or file.

Delete - to remove from a document or record

What I Know
Creating Charts in Microsoft Word Module 6 2 page
Direction: True or False: Write T if the statement is true and F if the statement
is false.(10 pts)

1.______ Microsoft word is a word processing program used to create, format and
print documents.
2. ____ Creating tables and charts is one of the tools in Microsoft Word.
3. ____ A chart is one way to organize information within your document graphically.
4. _____ Data that is arranged in column or rows on a worksheet can be plotted
in a column chart.

5. ____ Datas in the table can be converted into a chart.

6. ____ You cannot choose a new chart in the Change Chart Type box.
7. ____ Table is a chart type..
8. ____ There are 4 types of bar types.
9. ____ There are 6 types of pie charts.
10. ___ There are 5 types of line types.

What’s In
Convert Tables to Charts :
Detailed below are the steps on how to convert your table datas or information to a chart.
1. Highlight the data or information in the table that is to be converted to a chart.
2. Click the Insert Tab, then under the Text group, Click Object dropdown arrow,

3. When you click object (dialog box appears), Select Microsoft Graph Chart in the
Object type options, Then Click OK.

Creating Charts in Microsoft Word Module 6 3 page

4.The chart appears with the data sheet, you can edit the datasheet by clicking in the cell.

5.Double click in the chart to format and edit your chart. Click outside the chart when done.

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 What’s New
Types of Charts
Column: A column chart typically displays categories along the horizontal axis and
values along the vertical axis.

Types of Column Charts:

1.

2.

3.

Creating Charts in Microsoft Word Module 6 5 page

4.

5.

6.

7.

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LINE: Category data is distributed evenly along the horizontal axis, and value data is distributed
evenly along the vertical axis. This type of chart is ideal for showing trends in data at
equal intervals, like months, quarters, or fiscal years.

Types of Line Charts:

1.

2.

3.

Creating Charts in Microsoft Word Module 6 7 page

4.

5.

6.

7.

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PIE: The data points in a pie chart are shown as a percentage of the whole pie.
Types of Pie Charts:

1.

2.

3.

4.

Creating Charts in Microsoft Word Module 6 9 page

5.
BAR: Bar charts illustrate comparisons among individual items. Categories are typically
organized along the vertical axis, and the values along the horizontal axis.

Types of Bar Charts:

1.

2.

Creating Charts in Microsoft Word Module 6 10 page

3.

4.

5.

6.

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AREA: Area charts shows the relationship of parts to a whole. Shows the trend of values,
Contribution of each value, percentage that each value contributes over time.or
other category data.
Types of Area Charts:

1.

2.

4.

Creating Charts in Microsoft Word Module 6 12 page

5.

6.

What is It
How to insert a chart
1. A. Position the cursor where you want the chart to appear
B. Click the insert Tab, Then in the illustrations group, Click the CHART command.

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 C. Select a type of chart in the dialog box, then browse chart options on the right.
D. Select the desired chart option, then Click OK.

E. The chart and spreadsheet window will appear.

F. Enter your data in the spreadsheet (Replace data in the spreadsheet with your own)
G. The data enclosed in blue box will appear in the chart. To increase or decrease the
data range, click and drag the lower right corner of the blue box.
H. Click X to close the spreadsheet window, then chart is complete.

How to edit a chart

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1. Select the chart for editing (Design and Format Tab appears at the upper right)
2. Click the Design Tab, then click the Edit Data command

3. The spreadsheet window will reappear. Then click on a cell to edit changes.

What’s More
Creating Charts in Microsoft Word Module 6 15 page
To change chart type:
1. Select the chart to change (Design and Format Tab appears at the upper right)
2. Click the Design Tab, then click the Change Chart Type command

3. Dialog Box appears, Select the desired Chart type(and sub-type),.

4. then click OK .The new chart type will be applied.

What I have Learned

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Direction: Answer the following questions (10 pts.)

1. The change chart type command is under ________ Tab.

2. Name three types of chart.
a.
b.
c.
3. Converting table data to chart is possible in Microsoft word?
4. Give three sub-types of pie chart.
a.
b.
c.
5. Name the two chart tools that appears in the Ribbon Tab, whenever a chart is highlighted
or selected.
a.
b.

What I can do
Activity 5.1: Fill in the table below with your schedule of activities (see example)
Based in the No. of hours in a day (shaded), data of your table .
Draw and design a Chart in a Long bond paper with normal (1 inch) margin.
(see example output below the table)
Complete this TABLE
Activities of the Day Scheduled time/day No. of hours in a day
Personal hygiene Ex: 7-8 am Ex. 1 hour
Meal time/snack breaks
Household task
School task/assignments
Free time/leisure time

EXAMPLE OUTPUT: create your chart from the data (no. of hours in a day) derived from the table above.

ASSESSMENT
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Direction: Multiple Choice. Select the best answer.
Write the letter of your answer in a separate sheet of paper. (10 pts.)

1. Which of the following is not a type of chart

A. Table B.Pie C. Line D.Area
2. A tool in Word that shows the graphical representation of data.
A. Chart B. table C. rows D. columns
3. Which is not a type of column ?
A. doughnut B. clustered C. stacked D. 3D
4.The Chart command is under What Ribbon Tab?
A. Home B. Insert C. Design D. Layout
5. How many types of charts is presented in the module?
A. 4 B. 5 C. 6 D. 7
6. The chart that shows comparison of individual items.
A. pie B. bar C. column D. line
7. How many sub-types in a bar chart.
A. 4 B. 5 C. 6 D. 7

8. The data points in this chart are shown as a percentage of the whole.
A. column B. line C. pie D. bar
9. Which is not a type of pie.
A. 3D B. doughnut B.bar D. stacked
10. The chart that shows the relationship of parts to a whole.
A. pie B. line C bar D. area

Additional Activities
Direction: Answer the following questions honestly:

1. What have you learned from this lesson?

2. Write 2 things that you want to learn ?

3. What question do you want to ask, in relation to the lesson?

Answer key :
WHAT I KNOW: (10 pts.)
1. T 3. T 5. T 7. F 9. F

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 2. T 4. T 6. F 8. F 10. F

WHAT I HAVE LEARNED (10 pts.)

1.DESIGN TAB
2.COLUMN, LINE, PIE, BAR, AREA (3 )
3. YES
4. PIE, 3D, PIE of PIE, BAR of PIE, DOUGHNUT (3)
5. DESIGN AND FORMAT TAB (2)

WHAT I CAN DO:

Activity 5.1: Draw and design a Chart from the table data with the following information:
(Fill in the table below with your schedule of activities)
Based the data of your chart in the No. of hours in a day (shaded).
Draw and color the Chart in a Long bond paper with normal margin.

ACTIVITY : SCORING RUBRICS:

CRITERIA 2.5 4 5
Neatness Dirty few erasures Very neat
Creativity Drawing is badly done. Drawing is good. Drawing is nicely done
No color or badly Colors are good. Colors are well blended.
shaded.
Completeness Drawing is incomplete, Drawing is good. Complete in details, well
in layout and color, text text is correctly drawn and text is correctly
is misspelled. spelled. spelled and written nicely.
Promptness Completed the activity Completed the Completed the activity on
a week after deadline. activity 2 days after time.
deadline

ASSESSMENT:
1. A 6. B
2. A 7. C
3. A 8. C
4. B 9. D
5. B 10. D

REFERENCES:

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“Word 2016 – Charts”, https://www.edu.gcfglobal.org/en/word2016/Charts/1/.

Allen Wyatt. “Converting Tables to Chart”, April 18, 2020.

https://www.wordribbon.tips.net/1007791_Converting_Tables_to_Charts.html

“Add a Chart to your document in Word”, www.support.microsoft.com/en-us/office/add-a-

chart-to-your-document-in-word-ff48e3eb-5e04-4.

Dictionary.com. www.dictionary.com, accessed January 2021

Your dictionary www.yourdictionary.com accessed January 2021

Dictionary>-Definitions. www.computerhope.com

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For inquiries or feedback, please write or call:

Department of Education – Mandaue City

Plaridel Street, Centro, Mandaue City

Telefax: (032) 345 0545

Email Address:

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