Manuscript IT 4B 1 5 2

PAMANTASAN NG LUNGSOD NG MUNTINLUPA
DEVELOPMENT OF AN ONLINE CHURCH MANAGEMENT

SYSTEM FOR VINEYARD OF JESUS CHRIST GLOBAL
CHURCH
A Capstone Project Presented to the Faculty of the

College of Information Technology and Computer Studies
Pamantasan ng Lungsod ng Muntinlupa
In Partial Fulfillment of the Requirements for the Degree

Bachelor of Science in Information Technology
Castillo, Celine Ruth D.

Ponelas, Kyle Andrei M.
Garbo, Alfy Ley R.
2021
TABLE OF CONTENT
PRELIMINARIES Page(s)
CHAPTER
1. INTRODUCTION
Project Context
Purpose and Description
Objective of the Study
Scope and Limitation
2. REVIEW OF THE RELATED LITERATURE AND STUDIES

Technical Background
Related Literature
Related Studies
Definition of Terms
3. METHODOLOGY
Requirement Analysis
Requirement Documentation
Design of Software, Systems, Product and/or Processes
Development and Testing
Implementation Plan
4. RESULTS AND DISCUSSION

Project Description
Project Structure
Project Capabilities and Limitations
Project Evaluation
5. SUMMARY OF FINDINGS, CONCLUSIONS, AND

RECOMMENDATION
Summary of findings
Conclusions,
Recommendation
CHAPTER 1
INTRODUCTION
PROJECT CONTEXT
Due to Enhanced Community Quarantine in Metro Manila, all churches are
temporarily closed for safety purposes. Therefore, some churches made an alternative
way to reach the people who need to hear the gospel in their homes to help the church
members to see updates about the church activities and events. The main beneficiary
of this study is the Vineyard of Jesus Christ Global Church was established and has
existed since 1998. The church has more than 500 members from the staff and
members. Aside from serving, events and activities, it also provides assistance to all
its members to assist what are their needs in the church through inquiring services that
the church offers. The types of service that the church offers to its members are the
following, reservation for weddings and other events, requesting church-related
documents, and upcoming updates or events of the church.
Monitoring, processing, and recording of the services and membership granted
inside the management of Vineyard of Jesus Christ Global Church are done manually.
The risk of mishandling, mismatch of records, as well as the difficulties of in filing
membership applications from members, document request forms may occur in the
near future as a result of loss of records. Manual processing can be time-consuming
for the church members and staff who want to apply for membership and other
services that the church offers. It can also lead to the inconsistency of important
information. Likewise, in the current COVID-19 pandemic situation, where the

majority of members work from home, the church's services must be improved to
meet the emerging needs of its members, which necessitates the development of an
inquiry processing and administration system.
According to surveys and observations conducted by the researchers, the
management of the Vineyard of Jesus Christ Global Church is currently following a
manual procedure. The church member has to check the availability of the services by
going to the church and querying to the management. The management has to check
the availability of the papers manually. After getting the availability status the user
has to fill up the membership and other forms manually. The management then checks
the validity of the forms and after checking it books the inquiry against the respective
request. The information about the item is kept on shelves. When the user submits the
entire necessary document, the management enters the details of the request in the
main register of item details.
Currently, each member has a file in which vital data or information about a
member of management is kept. Apart from this the member information or data is
also written on papers and in booklets which are then stored on shelves. Other
documents such as report forms and registration forms are also kept in files and stored
on shelves. Therefore, the institution has several problems with its record-keeping.
Since their records can be destroyed anytime by natural environmental hazards or
conditions that come from nowhere. It then causes the church to lose a large number
of resources and required more management staff. The project on church management
will help us to maintain the service and provide a platform to help the church
members to see updates about the church activities and events without physical
contact.
This not only helps to track upcoming activities or events but also makes it
more convenient for our daily usage and also avoids waiting time for church inquiries.
To develop this project, the researchers propose a system that manages and monitors
the daily operations of the church through an online-based system. An online Church
Management System is an interactive web-based system. These users will provide
online facilities for the members of the church and also for the Administrator.
PURPOSE AND DESCRIPTION
The project was conducted in order to provide all the information about the
availability status of the church. Based on this information the user can easily get the
church’s upcoming events and updates at any time without coming to the church
premises. The system also allows users to fill up the membership form and submit it
online which will save a lot of users’ valuable time. Along with the availability status,
the database also keeps the information of the Issue details and the transaction details
against the respective request. The system was implemented for the members and the
management of the church. This database also keeps the information of user’s
personal details, based on which the management can check the validity of the user
and its request.
Below are the following beneficiaries who will benefit from the system:
Church Administrator, the system administrator is the person who is
responsible for the monitor, control, and reliable operation of the system, as well as
managing the church's business side, to ensure the smooth and efficient operation of a
church.
Members, this also helps the members to see updates of upcoming events and
to inquire about services and other activities in the church.
Researchers, the outcome of the study will help the researchers to expand
knowledge and understand the options and gaps available to support the researchers
by providing valuable insights into technology advancements.
Future Researchers can serve them as a guide to enhance more for their
future projects. The outcome of this study will help future researchers to develop new
ideas that could improve this existing system.
OBJECTIVE OF THE STUDY
General Objective
The general objective of the study is to develop a Church Management System
for the improvement of the church records and efficiency of retrieving and creating a
report avoiding the time-consuming. The researchers want to create an effective and
efficient system that can help church administrators to monitor the inquiries and
operations of the church. Church management system instead of manual monitoring
for church records and activities.

Specific Objectives:
The following statements are the specific objectives of the study:
1. To design a church management system with the following features:
a. Capable of collecting information of church members and management
of the church
b. Provide schedule information of the current and upcoming events and
activities of the church
c. Able to implement the parishioner to process reservations online
d. Able to make the system more user friendly and easy to use
2. To construct a proposed system as designed.
3. To generate reports and export the data of church members such as church
associated certificates
4. To test and improve the proposed system using the Alpha and Beta Test; and
5. To evaluate the performance of the proposed system using the ISO/IEC
25010:2011
SCOPE AND LIMITATIONS
The system is able to monitor and record the information of the church
members and management. The system needs a network connection to access the
church information through a web browser. The system is also made secure as all the
updates of the system can be done by the authorized person i.e. the administrator only.
The reservations of any event or activity schedule are based on the availability of the
church service. All necessary information for that particular event will be processed.
On the other hand, the limitation of the system program is that all of the said
certificates will hold for a short period of time online. The requirements for the
application for the certificates will be personally delivered to the in-charge
parishioner, to ensure the authenticity of the required documents. All payment
processes are not held online, because it involves other processes and procedures, it
will take a lot of time and effort for the proponents to do it. In addition, accounting
and other financial purposes will not be included in the system. The system requires
an internet connection, so the users cannot access it offline.
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CHAPTER 2
REVIEW OF THE RELATED LITERATURE AND STUDIES
This chapter comprises the ideas, finished thesis, generalization or conclusion,
methodologies, and others. Those that were included in this chapter helps in
familiarizing information that is significant and related to the present study.
TECHNICAL BACKGROUND
In the project entitled “Development of an Online Church Management
System for Vineyard of Jesus Christ Global Church”, part of the discussion of the
programming language, database, and web development.
The researchers will develop an Online Church Management system for
Vineyard of Jesus Christ Global Church Administration using Php, XAMPP,
Bootstrap, CSS and JavaScript if needed and with the help of Visual Studio Code for
its code compiler. The project will be done using Php programming language for the
main system. PHP is a server-side scripting language that is used to develop static
websites or dynamic websites or web applications. PHP stands for Hypertext
Preprocessor, which earlier stood for Personal Home Pages. PHP scripts can only be
interpreted on a server that has PHP installed.
The client computers accessing the PHP scripts require a web browser only. A PHP
file contains PHP tags and ends with the extension ".php". For the database of the
system, it will be done using XAMPP as the host for Php server. And the researchers
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would like to design the website using Bootstrap and CSS. The researchers are also
eager to make the system a responsive and a mobile-friendly website so that the users
can access it on their mobile phones as long as the users have mobile data or are
connected to a network.
Bootstrap and CSS can help design the system so it can be user-friendly, and
easy to use. Bootstrap is a free and open-source CSS framework directed at
responsive, mobile-first front-end web development. It contains CSS- and (optionally)
JavaScript-based design templates for typography, forms, buttons, navigation, and
other interface components
RELATED LITERATURE
As one of the organizations engaged in community service, the church has a
wide range of activities and transactions to accommodate the needs of the
congregation, both in terms of ecclesiastical activities and financial transactions of the
church. The church would also have a considerable amount of data in a large and
fairly high complexity. Under these conditions, the church should have integrated and
centralized data storage to facilitate the storage, management, and presentation of
data. [1] . Described the information system is formed by the information itself.
Usually about the only time records management is discussed in a church staff
meeting is when some crisis has occurred. Either files cannot be found, records are
8
lost or have been destroyed, or all of the filing cabinets are full and no more storage
space is available. Unfortunately, churches seldom initiate actions to manage their
records in a more effective and efficient manner [2].
Records management (RM) is defined as the practice of identifying, classifying,
archiving, and methodical destruction of records. Simply, records management
includes all the processes involved in making records findable, usable, and savable or
destroyable [3].
Also, records management is defined in the United Methodist Church GCAH
as “the attempt to systematically control the growth and disposition, or destruction, of
office, committee and other official records.” Its basic purpose is to help answer that
nagging question of what I keep, for how long I keep it and when I can remove it
from my office. [4]
The world we live in revolves around information recorded on paper, film,
tape, and disk—this includes the life of the local church. Correspondence, invoices,
contracts, minutes, reports, financial records, and hundreds of other records provide
the information that moves the wheels of our institutions. [5]
Today the volume of paper records—a fair share of it generated by computers,
fast printers, copying machines, and other advanced methods of duplication—shows
no sign of decreasing. Just to keep pace with the information explosion, an average
company or institution today may double its entire volume of records every 10 years.
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This same statement applies to churches. With growth such as this, it is essential that
church records be handled efficiently [6].
Church management software is specialized software that assists churches and
other religious organizations in the organization and automation of daily operations.
These packages typically assist in the management of membership and mailings,
fundraising, events, and report generation. Churches use the packages to reduce the
cost of operations and track the growth in their congregations. The growth in the
church management software business coincides with the growing trend of using
computers for religious activity. Church Management System (CMS) allows a
congregation to keep tabs on information related to the activities of the church. It uses
a database to store information and typically includes a set of programs or modules to
manipulate the stored data. [7]
Several factors can play into the ease of use of the CMS application, including
the ability to reuse information, the ability to add instructor-supplied news, and the
ability to return and make changes, to name a few. Paper-based CMS requires more
communication among involved parties to add and reuse information, whereas online
CMS provides an easy interface for instructors to directly add the information or reuse
others that exist in the database. Creating that interface suggests keeping most Web
pages limited to one page in length, as many visitors will not scroll below the fold to
see the additional information. Additionally, if changes are necessary, the ability to
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change information’s on the paper-based form again requires more communication
among several people, as compared to online CMS that save the settings for each
instructor and are updateable until they are sent out to be completed. [8]
Providing a straightforward interface allows users to quickly find what they
are looking for and accomplish the task at hand. Contribute to this, stating that
improved productivity through speed and efficiency provides a more user-centered
Web site. In moving towards a more user-centered approach, comparing paper-based
to online-based CMS, paper-based results take days to process and return to the
instructors, whereas online CMS provides the results in real-time. This puts the user at
the center of the design, providing quick access to necessary information. [9]
Web development is a broad term for the work involved in developing a
website for the Internet (World Wide Web) or an intranet (a private network). This
can include web design, web content development, client liaison, client-side/server-
side scripting, web server, and network security configuration, and e-commerce
development. However, among web professionals, "web development" usually refers
to the main non-design aspects of building websites: writing markup and coding. Web
development can range from developing the simplest static single page of plain text to
the most complex web-based internet applications, electronic businesses, or social
network services. [10]
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RELATED STUDIES
Technology has been growing continuously in many aspects of human life,
one of them being in religious practice. For the last few years, the adoption of
information and technology for communication in church is also growing. More and
more people all around the world are turning to the internet and social media to find
personal, social, and also religious information. The Ecclesiastical institution is
devoting more and more resources to improve its presence on the web [11].
Understanding how the church uses information in learning and the result showed
that the exploration may help church organization, church leaders, and laypeople to
consider how information can be used to grow faith, develop relationships, manage the
church and respond the religious knowledge. [12]
Effective records management plays a significant role in organizational
efficiency and effective service delivery. This implies that if records are not well
managed it could impact organizational efficiency and even compromise the integrity
of records transmitted from one organization to another. According to the
International Standard Organization (ISO), (2019, par. 3), records refer to
"information created, received, and maintained as evidence and information by an
organization or person, in pursuance of legal obligations or in the transaction of
business." Similarly, records are described as “stored information, regardless of media
or characteristics, made or received by an organization that is evidence of its
operations and has value requiring its retention for a specific period of time” [13]
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Since the mid-1990s, web development has been one of the fastest-growing
industries in the world. In 1995 there were fewer than 1,000 web development
companies in the United States, but by 2005 there were over 30,000 such companies
in the U.S. alone. The web development industry is expected to grow by over 25% by
2010. The growth of this industry is being pushed by large businesses wishing to sell
products and services to their customers and to automate business workflow [14]
In most cases, the response rate of members who completed online requests
dropped when compared to the existing traditional paper-based version. In the study
conducted at The United Methodist Church, NJ, USA, the response rate was 32.8%
for online requests and 60.6% for in-Church. It should be noted that this decrease in
the response was not necessarily attributed to the instrument used to complete the
request; rather, online requests were usually completed outside of church whereas
paper-based were completed in the church [15].
The average response rate for in-church paper-based requests ranged from 61–
82 percent; for that reason, the desired response rate for the online requests was to be
within this range (Avery, 2006). One approach to increase the response rate was to
send reminder emails to non-responders. At Greenock Presbyterian Church, St.
Andrew’s, New Brunsnick, Canada, three email reminders were sent and an increase
in the response rate from 60 to 87 percent was observed [16].
A common concern expressed among members who used CMS was whether
they remained anonymous when completing requests. To address this issue, WCMS
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needed a privacy statement detailing anonymity and security concerns expressed. In
some cases, paper-based requests compromised anonymity if handwritten responses
were not transcribed. Having the comments typed initially using the online system
prevented this issue and eliminated the need to transcribe the responses. [17]
Usability is one of the most important quality factors for web applications.
Unusable web applications cause users to reject them. For example, people will leave
when they feel a website is difficult to use or when a website’s information is hard to
read or doesn’t answer the user’s key questions. There's no such thing as a user
reading a website manual or otherwise spending much time trying to figure out an
interface. There are plenty of other websites available; leaving is the first line of
defense when users encounter difficulty. So if a developer wants to develop a website
and make it successful, usability is the top factor under consideration [18]
The best way to improve the usability is to run many small tests and revise the
design between each one so you can fix the usability flaws as you identify them.
Iterative design is the best way to increase the quality of the user experience. The
more versions and interface ideas you test with users, the better. For example, web
users skim or scan the web page’s text rather than read it. Reading on the web can be
painful that is why the web does require its own style of writing, a style that facilitates
scanning. [19]. The performance of the system is highly associated with the user
experience. A slow online shopping site will definitely be lost, potential buyers. The
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website performance can be measured by the speed in which displayed on the user's
web browser. The less time user spent waiting, the better the website performed. [20].
DEFINITION OF TERMS
Church - a building used for public Christian worship.
Records Management - Records management is the efficient and systematic control
of the creation, receipt, maintenance, use, and disposition of records. Records
management is the process of identifying and protecting evidence.
Church Management Software - is a tool that aids churches in managing,
automating, and organizing daily operations. It handles processes such as
databases, communication, community and event, and worship presentation
programs, among many others.
PHP - is a widely-used open-source general-purpose scripting language that is
especially suited for web development and can be embedded into HTML.
Bootstrap 5 - is a free and open-source CSS framework directed at responsive,
mobile-friendly front-end web development. It contains CSS- and
(optionally) JavaScript-based design templates for typography, forms,
buttons, navigation, and other interface components.
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XAMPP - is a free and open-source cross-platform web server solution stack package
developed by Apache Friends, consisting mainly of the Apache HTTP Server,
Maria DB database, and interpreters for scripts written in the PHP and Perl
programming languages.
CSS - is a style sheet language used for describing the presentation of a document
written in a markup language such as HTML. CSS is a cornerstone
technology of the World Wide Web, alongside HTML and JavaScript.
JavaScript - an object-oriented computer programming language commonly used to
create interactive effects within web browsers.
Online - controlled by or connected to another computer or to a network.
Web Development - Web development is the work involved in developing a Web
site for the Internet or an intranet.
World Wide Web - an information system on the internet that allows documents to
be connected to other documents by hypertext links, enabling the user to search
for information by moving from one document to another.
SMTP - The Simple Mail Transfer Protocol is an internet standard communication
protocol for electronic mail transmission. Mail servers and another message
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CHAPTER 3
METHODOLOGIES
REQUIREMENT ANALYSIS
The main beneficiary of this study is the upcoming and current members of
The Vineyard of Jesus Christ Global Church located at Bayanan, Muntinlupa. The
Vineyard of Jesus Christ Global was established and existing since 1998. They
currently had more than 500 members from the church.
The existing system involves manually entering data into paper-bound records,
which is a time-consuming and error-prone process. The information on church
member details and registration details is manually entered, which takes time. The
current system lacks security when it comes to storing the information. Keeping these
documents takes up a lot of space.
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Figure 2. Use Case Diagram of an Existing Process
Figure 2 shows the Use Case Diagram, the process starts with the user filling
up user information using pen and paper to be a church member. Once the registration
is done, the registration form should be forwarded to an administrator. Then, the
church administrator will manage the records manually such as document requests,
registration forms, and services that the church offers. After the validation of the
request, the administrator will grant the request of the user. The church
announcements and activities can see the user upon registration. This approach of the
process will help to identify the improvement of the church management system for
future purposes.
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REQUIREMENT DOCUMENTATION
Requirement documentation explains why a project is needed, puts the project
in context, and describes what the finished project will be like. Requirements include
a description of system properties, specification of how the system should work, and
constraints placed upon the development process.
Generally, requirements are statements of what a system should do rather than
how it should do it. Requirements come from the users, and sometimes from
developers. Requirements documents usually include user, system, and interface
requirements, other classes of requirements are included as needed.
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Figure 3. Functional Decomposition Diagram of the Proposed System
Figure 3 shows contains the whole System along with all of the necessary sub-
tasks needed to complete it.
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DESIGN OF SOFTWARE, SYSTEM, PRODUCT, AND/OR PROCESS
A conceptual model was built based on the above concepts, theories, and
findings of linked literature, studies, and insights obtained from them, as indicated
below.
Figure 4. Conceptual Framework of the Process System
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The conceptual model, as illustrated in Figure 4 shows the different phases of
the processes involved in order to achieve the objectives of the study. The knowledge
requirements for the input phase include step-by-step methods in filling out the
learning methodologies utilized for the Online Church Management System and the
benefits of communication and information. The software requirement of the
proposed system supports the following platform of PHP Scripting Language.
Hardware requirements consist of Desktop is the primary user interface of a computer
and suitable for managing the system, Laptop a computer that is portable and suitable
for use while traveling, Network is a group of computers that use a set of common
communication protocols over digital interconnections for the purpose of sharing
resources located on or provided by the network nodes. Mobile phone is a cellular
radio system that is used over a wide area, without a physical connection to the
network.
The procedure that specifies the methods and approaches for completing the
plan with the use of Waterfall methodology includes planning, system design,
implementation, and verification that helps in enhancing the structure of the proposed
system. Lastly is the output, the system development comprises the output or the
outcome of this study undergoes in the alpha and beta testing.
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Figure 5. System Architecture of the Proposed System
Figure 5 illustrates the structure of the proposed process of the proposed
system (An Online Church Management System for Vineyard of Jesus Christ Global
Church) Two users were used to present the system. The page visitor will register to
the system page to inquire about services of the church. Members can visit the
website at any time and from any location as long as they are connected to a network
or have access to the internet. The Administrator, who monitors and manages the
services, announcements, and inquiries of the members in a system.
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DEVELOPMENT AND TESTING
Development
The Waterfall Model methodology was used in developing the Online Church
Management System for Vineyard of Jesus Christ Global Church which helps the
project to define the procedure in developing the structure and the conceptualization
of the proposed system. Each phase of the development is elaborated on in this part of
the study and discusses how the project was conducted and developed. The waterfall
methodology can aid researchers in having a more productive session when working
on the project. It covers the procedure of development of the website, as well as how
the system was conceptualized and developed.
Figure 6. Methodology of Developing the Online Church Management System
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25
Requirement/Planning
In this phase, system processes definition and description occur. The
gathering of the data is very important in this phase for proper system planning. The
researchers and the church representatives discussed and agreed on the need for the
project, its scope, and system requirements. Also collected through online research on
the internet for proper content of the system. There were continued discussions and
meetings with The Vineyard of Jesus Christ Global Church representatives for
supplementation and verification of the data gathered.
System Design
In this stage, there were constant interactive processes of the user that were
done on a model web application that represents all system processes, inputs, and
outputs which is the Online Church Management System. This is to know and verify
the design needed by the users. The gathered data were adopted to design that would
be the outcome of the system. The researchers allow the user to understand and adjust
the working model according to the desired outcome of the system. The content of the
Online Church Management where designed and based on the need and want of the
church members.
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Implementation
In this phase, it focuses on the process of the evolving structure of the
system. The development of an Online Church Management System for The Vineyard
of Jesus Christ Global Church with the use of programming languages such as Php.
PHP is basically used for developing web-based software applications. For the
website, the researchers would like to associate Bootstrap and CSS so that the
webpage will be mobile-friendly, and can be accessed by the members who do not
have a desktop or a laptop.
Testing
The testing procedure is needed by the proponents to properly address and
identify the possible errors and bugs that will appear on the system. Although it did
not generally remove all the errors or bugs, it at least helped the proponents correct
them and prevent them from reappearing in the future. The system features were
tested in a specified order to make sure that the functionality of the system was met
and properly performed
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Table 1
Testing Procedure to be conducted by the researchers
Tests Procedures
Setting Database Connection a.) Import the database, PHP files to Bootstrap 5
from the server Folder and run Bootstrap 5 Control Panel
b.) Database file should be loaded in

phpMyAdmin
Accessing Church Portal using a a.) Access the portal using the browser and enter
browser the domain to launch to Church Portal
b.) Create an account using the user’s

information
User Inquiry Process a.) User will be directed to user dashboard for
checking and inquiry
b.) Filling up additional information for inquiry

and other services
Admin Dashboard a.) Administrator will log in to the system and

manage the church members and services
b.) The administrator will check all of the

records and services requested by the user
Reports and Certificate a.) Administrator prints soft and hard copies of
Generation Church members, Requested certificate, and
statistical reports
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Table 1 shows the system testing of the Online Church Management System.
It checks the System files such as database, PHP file, and prepares a device like a
laptop, desktop, or mobile device to ensure that it is working properly. The
researchers will conduct testing of the system in order to check if there is an error or
bugs of the system will be tested before the deployment of the system to the
beneficiary.
The researchers will use the combination of the alpha-beta testing. The alpha
test will improve the quality of the system and will ensure beta readiness; and the beta
testing which also enhances the quality of the system and ensures release readiness.
The researchers will conduct alpha testing in order to identify any bugs or
errors in the system. It involves simulating a real user environment by carrying out
tasks and operations. It also entails a first meeting between the software and the client
to guarantee that the client's needs are met. This testing was included in the project
since they needed to know the system's flexibility.
Beta testing is the second step of the system's testing. It's also known as field
testing because it occurs at the user's place. This is where the beneficiary will put the
system to the test. This is done to test and find any flaws or difficulties with the
system's current version.
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Evaluation Procedure
Table 2 Likert Scale
Scale Range of Mean Value Interpretation
5 4.51 – 5.00 Excellent
4 3.51 – 4.50 Very Good
3 2.51 – 3.50 Good
2 1.51 – 2.50 Fair
1 1.00 – 1.51 Poor
The statistic used in the interpretation of data is weighted arithmetic mean as
shown in Table 2. The proponents used the Arithmetic mean to determine the average
responses of the Five options in each item, namely, 5(Excellent), 4(Very Good),
3(Good), 2(Fair), 1(Poor). The arithmetic means for each software characteristic were
computed. These computations were used to derive the overall evaluation mean.
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IMPLEMENTATION PLAN
The Implementation Plan describes how the church management system will
be deployed, installed, and transitioned into an operational system. The plan contains
an overview of the system, a brief description of the major tasks involved in the
implementation, and overall resources needed to support the implementation effort
(such as hardware and software. Facilities, materials, and personnel), and any site-
specific implementation requirements.
The developed system will be presented to the Vineyard of Jesus Christ
Global Church after the revisions and finalizations are made. If the institution decides
to adopt the system, the proponents will submit the entire system, together with all
supporting documents
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Table 3
Implementation Plan
STRATEGY ACTIVITIES PERSONS DURATION

INVOLVED
Approval from the

Vineyard of Jesus Letters for the Researchers,
2 days
Christ Global Church administrator Administrator
Administrator
Installation of the
Researchers,
System’s Installation system and required 4 hours
Administrator
software, hardware
Administrator,
Hands-on training
Hands-on Training Officers, and 3 Days
and Lectures
Church Members
Table 3 emphasizes the plans and strategies to carry out the implementation
plan successfully, as shown in the implementation table. This will allow all persons
involved to gain a better understanding of how the system operates and how they will
use it. The proponents will require that all persons involved attend the last portion of
the plan, after which the system's benefits and drawbacks will be properly addressed.
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CHAPTER 4
RESULT AND DISCUSSION
This chapter presents the description, project description, project structure, project
capabilities and limitation and project evaluation of the study.
PROJECT DESCRIPTION
The development of this research has been done with the help of PHP,
JavaScript, HTML, Cascading Style Sheet (CSS) and Visual Basic for the design of
the system, and MySQL and Xampp were used for the database.
The concept of the system was primarily focused on having a tool that aids
churches and similar groups in managing, automating, and organizing daily
operations. It handles processes such as databases, community, and events, and
maintaining your members' data.
The system consists of Admin, Branch Account. The Admin contains seven
(8) tabs that have their own functions and capabilities. The Admin has the privilege to
monitor and operate the system and to keep it secure and avoid another person
manipulating the system. The Branch Account is only able to monitor each member of
the outreach they handle. The Branch Account has the privilege to monitor their
branch. The Account contains seven (7) tabs that have their own functions and
capabilities.
33
PROJECT STRUCTURE
The system is composed of Admin, Branch Admin. The Admin is the head of
the church and also has different functions for the system. The Admin can monitor the
account of each member of the church and is authorized to make all decisions in the
system. The Branch Admin is not the same as what the super admin does. The Three
users have the same log-in phase window and an input box where the user must enter
their own surname and password, and a Sign in button.
34
Figure 8. User’s Sign-In Phase

The figure 8 shows the sign-in of the use of the admin and branch account.
The user needs to enter the username and the password to access their own
dashboards.
Figure 9. Dashboard of Admin
The figure 9 shows the Dashboard of the Admin. The admin’s dashboard had
an announcement for notify all accounts. It’s also have quick reports of status of
35
tithes, branches, and members. Side panel formal links per buttons, tap right see the
profile, change password, and log out.
(A.)
36
(B.)
37
Figure 10 Finance management of Admin
The figures above show the Finance management of the admin page. It
composed of 2 subpages, the Deposited Money Page (see A.) and the Petty Cash
page(see B.). In The admin’s finance management can monitor all transactions for
all branches. The admin’s has activity log for the withdrawal and deposit of money.
Figure 11 Announcements of Admin
The figure 11 shows the Announcements of the Admin. The admin’s
announcement can monitor all of the upcoming events for all branches. The admin’s
can see all of the event even it is done. The admin can create a new events for the
whole church.
38
Figure 12 Church Management “Branch List” of Admin
The figure 12 shows the Church Management of the Admin. The admin’s
Church management can see all of the upcoming events branch by branch. The
admin’s can see a church if it is active and you can deactivate a church. The admin
can create a new event for the churches.
39
Figure 13 Email of Admin
The figure 13 shows the Email of the Admin. The admin’s Email can send
email to a member for the action him /her request. The admin’s can see the member’s
action and where branch the action is.
40
Figure 13 User Management of Admin
The figure 13 shows the User Management of the Admin. The admin’s User
management can see what registered email to a member for the action him /her
request. The admin can see the member’s action and where branch the action is.
Figure 10. Dashboard of Branch Account
The figure 10 above shows the dashboard of a church branch or outreaches.
The branch’s account dashboard was containing of list of announcements, total of the
member of the branch and weekly report of the tithes.
41
PROJECT CAPABILITIES AND LIMITATIONS
The following are the capabilities and limitations of the Logistics Route
Management System that were found during and after testing and evaluation by the
actual users and IT experts.
Capabilities:
1. The Online Church Management System manages and monitors the daily
operations of the church through an online-based system
2. The Online Church Management System runs and can view with the use
of any mobile browser.
3. The Online Church Management System provides the implementation of
the parishioner to process reservations online
4. The Online Church Management System generate reports and export the
data of church members such as church associated certificates
Limitations:
1. Online Church Management System works only on a minimum internet or
mobile data speed
2. The full functionality of the system lies only on its connected components
capability.
42
3. Works only on detecting the intended functionality of its individual
components.
PROJECT EVALUATION
Alpha and Beta testing were used to validate and verify that system meet
technical requirements that guided its design and development. In Alpha testing, the
webpage has been tested by the researcher and together with some IT experts. During
Beta testing, users will enter data, including samples of actual or live data, perform
queries and produce reports to simulate actual operating procedures.
Functional Testing Results
There were several tests conducted during the first phase of the development
of the game. In the table below are discussed the corresponding results conducted
using the Alpha and Beta testing method.
Components / Modules Test Conducted

Database connection of
a. Searching the saved input data of the member
the web application
Accessing Church Portal a. Usage of a sample phone that acts as a member
using a browser that accessing it.
The output report a. Prints soft and hard copies of Church members,
functions Requested certificates, and statistical reports
a. Filling up additional information for inquiry and

Inquiry Process
other services
43
Project Evaluation
To evaluate the system’s capabilities, it will undergo actual testing and
evaluation process. During the development of the system, testing was conducted at
the same time by the means used by its users. The testing has been done where there
is ample space for the prototype to place.
User Evaluation Criteria Mean Descriptive Meaning
Functional Suitability 4.42 Agree
4.38
Performance Efficiency Agree
4.51
Usability Strongly Agree
4.47
Reliability Agree
4.45
Overall Mean Strongly Agree
Legend: Scale Numerical Rating Descriptive Score

5 4.50 – 5.00 Strongly Agree
4 3.50 – 4.49 Agree
3 2.50 – 3.49 Undecided
2 1.50 – 2.49 Disagree
1 1.00 – 1.49 Strongly Disagree
44
45
The table above shows the summary of the evaluation results conducted with
the system users. The Functionality of the system was evaluated with a weighted
mean of 4.42 with a descriptive score of “Agree”. The Performance Efficiency, on the
other hand, resulted in a weighted mean of 4.38 with a descriptive score of “Agree”.
Usability was evaluated with a weighted mean of 4.81 with a descriptive score of
“Strongly Agree”. The Reliability, on the other hand, was evaluated with a weighted
mean of 4.47 with a descriptive score of “Agree”. The respondents evaluated the
whole system with an overall weighted mean of 4.52 with a descriptive rating of
“Agree”.
Table 6
Summary of Evaluation Results Conducted by the I.T. Experts
I.T. Evaluation Criteria Mean Descriptive Meaning

Performance Efficiency 4.13 Agree
Usability 4.20 Agree
Reliability 4.15 Agree
Security 4.52 Strongly Agree
Maintainability 4.35 Agree
Portability 4.00 Agree
Overall Mean 4.23 Agree
46

4 3.50 – 4.49 Agree
3 2.50 – 3.49 Undecided
2 1.50 – 2.49 Disagree
The Security of the system was evaluated with a weighted mean of 4.52 with a
descriptive score of “Strongly Agree”. The Maintainability of the system was
evaluated with a weighted mean of 4.35 with a descriptive score of “Agree”. The
Portability of the system was evaluated with a weighted mean system of 4.00 with a
descriptive score of “Agree”. The respondents evaluated the whole system with an
overall weighted mean of 4.23 with a descriptive of “Agree”. As referred to in the
table above
Table 7
Over-all Summary of Evaluation Results
I.T. Evaluation Criteria Mean Descriptive Meaning

Performance Efficiency 4.26 Agree
Usability 4.35 Agree
Reliability 4.31 Agree
Security 4.51 Strongly Agree
Maintainability 4.35 Agree
Portability 4.00 Agree

Over All Mean 4.30 Agree
47

4 3.50 – 4.49 Agree
3 2.50 – 3.49 Undecided
2 1.50 – 2.49 Disagree
CHAPTER 5
SUMMARY OF FINDINGS, CONCLUSIONS, AND
RECOMMENDATION
SUMMARY OF FINDINGS
On the basis of test and evaluation of Actual users which conducted on the
performance capability of the system, the following were the findings of the study:
1. Functional Stability: the respondents rated the system Very Good because of
the ability to perform and accomplish the required task and objectives.
2. Performance Efficiency: the respondents rated the system Very Good because
the system can perform functions efficiently while sharing a common
environment and resources with other products, without decreasing impact on
any other system.
3. Compatibility: the respondents rated the system Very Good because the
system performs simultaneous tasks, and the function shows interoperability.
48
4. Usability: the respondents rated the system Very Good because it is easy to use
and its user-friendliness.
5. Reliability: the respondents rated the system Very Good because it is
operational and accessible when required for use.
6. Security: the respondents rated the system Very Good because the system
ensured that all the data and information are accessible only to those who have
the authority.
7. Maintainability: the respondents rated the system Very Good because the
system can be effectively and efficiently modified without affecting or
degrading existing product quality; and
8. Portability: the respondents rated the system Very Good because the system
can effectively and efficiently be adapted for different or evolving hardware,
software, or other operational or usage environments.
Based on evaluation of the Actual users.
1. Functionality: the respondents rated the system Very Good because the
system is easy to operate and user-friendly.
2. Content: the respondents rated the system Very Good because of the system’s
good presentation and content.
3. Reliability: the respondents rated the system Very Good because it presented
the desired result and its accuracy in performance; and
49
4. Availability: the respondents rated the system Very Good because it performs
according to the specification and had provision for security requirements.
CONCLUSION
The following conclusions were derived based on the concerns stated in the
objectives of the study and results of the evaluation conducted:
1. The system was designed and developed for The Vineyard of Jesus Christ
Global Church. That the system was for
2. That system was able to monitor the records of each member.
3. That system, able to address the issues with the manual method of
coordinating church events, the researchers created an automated Church
Management System.
4. That the system provided an accurate recording of loans and loans’ interest.
5. That the developed system was constructed as designed.
6. That the website had been successfully tested for functional stability,
performance efficiency, compatibility, usability, reliability, security,
maintainability, and portability by the IT experts and tested by the actual users
on the field of functionality, content, reliability, and availability.
7. That the system was evaluated by the IT expert with an overall mean score of
4.12 and was rated “Very Good” and evaluated by the actual users with an
50
overall mean score of 4.31 and was rated “Very Good” based on the
evaluation prepared and adopted from ISO/IEC 25010:2011; and
8. That the website has been implemented and deployed to the Homeowners’
Association Cooperative of Employees.
RECOMMENDATIONS
Based on the testing and evaluation of the project, the following are
recommended.
1. That future modification could improve the design and interface of the
system.
2. That the system provisions for shortcut keys in the future to be conducted.
3. That the system provisions for shortcuts keys in the future to be conducted.
4. That the system should have an Android application in the future for a
better user experience.
5. That the system must be easier and the user is work well.
51
52
REFERENCES:
Literatures
[1]. System Analysis and Design—Elias M. Awad (Galgotia Publications—2015).
[2]. "Software solutions for growing churches". Church Central. July 5, 2015.
[3]. "What can church management software do?”. Church Central. 21 February 2016.
[4]. David Gonzalez (July 24, 2016). "The Computer Age Bids Religious World to
Enter". The New York Times.
[5]. Software Engineering 7th Edition– Ian Sommerville 2015
[6].The Complete Reference Java J2SE 5th Edition—Herbert Schildt (Tata McGraw
Hill 2015)
[7]. "Software solutions for growing churches". Church Central. January 5, 2017
[8]. "Software manages while pastors minister". Church
Central.http://www.churchcentral.com/nw/s/template/Article.html/id/16811. Retrieved
2017-04-11.
[9]. Web as Ministry: Discipleship. (n.d.). United Methodist Communications.
Retrieved January 25, 2017
[10]."WebApplicationSecurity”.DocForge.http://docforge.com/wiki/
Web_application/Security.Retrieved 17 January 2017.
53
Studies:
[11] C. A. Bolu, “The Church in the Contemporary World: Information and
Communication Technology in Church Communication for Growth: A Case Study”,
Journal of Media and Communication Studies, vol. 4, (2017),
[12]. Read, J. & M. Ginn. (2011). Records management. Mason, OH: South-Western
Cengage Learning.
[13]. International Standard Organization (ISO) 15489. (2019). Retrieved from
https://irp-cdn.multiscreensite.com/b4ebdc6d/files/uploaded/ISO_15489.pdf
[14]. Sutton, B. (2016). The Effects of Technology in Society and
Education. Education and Human Development
[15]. United Methodism 101. (Updated 10/14/05). United Methodist Communications.
Retrieved January 25, 2017
[16]. LaRue, J.C. Jr. (2015). The Wired Pastor. You’re Church.
[17]. Brown, V. (2015). Online Communities Connect Christians in Cyberspace.
United Methodist Communications. Retrieved January 25, 2017
[18]. H. Shahizan, L. Feng,(2017) ―Evaluating the Usability and Content Usefulness
of Web Sites: A Benchmarking approach
[19]. Card, S. K., Robertson, G. G., and Mackinlay, J. D.(2015) ―The information
visualizer: An information workspace.Proc,"
[20]. Steve Souders, ―High-Performance system Applications‖, 2017
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PAMANTASAN NG LUNGSOD NG MUNTINLUPA

DEVELOPMENT OF AN ONLINE CHURCH MANAGEMENT

A Capstone Project Presented to the Faculty of the

In Partial Fulfillment of the Requirements for the Degree

Castillo, Celine Ruth D.

2. REVIEW OF THE RELATED LITERATURE AND STUDIES

4. RESULTS AND DISCUSSION

5. SUMMARY OF FINDINGS, CONCLUSIONS, AND

Due to Enhanced Community Quarantine in Metro Manila, all churches are

following, reservation for weddings and other events, requesting church-related

documents, and upcoming updates or events of the church.

Monitoring, processing, and recording of the services and membership granted

The risk of mishandling, mismatch of records, as well as the difficulties of in filing

near future as a result of loss of records. Manual processing can be time-consuming

information. Likewise, in the current COVID-19 pandemic situation, where the

inquiry processing and administration system.

According to surveys and observations conducted by the researchers, the

management of the Vineyard of Jesus Christ Global Church is currently following a

main register of item details.

Since their records can be destroyed anytime by natural environmental hazards or

Management System is an interactive web-based system. These users will provide

PURPOSE AND DESCRIPTION

and its request.

to inquire about services and other activities in the church.

by providing valuable insights into technology advancements.

ideas that could improve this existing system.

OBJECTIVE OF THE STUDY

The general objective of the study is to develop a Church Management System

operations of the church. Church management system instead of manual monitoring

for church records and activities.

The following statements are the specific objectives of the study:

1. To design a church management system with the following features:

a. Capable of collecting information of church members and management

b. Provide schedule information of the current and upcoming events and

activities of the church

c. Able to implement the parishioner to process reservations online

d. Able to make the system more user friendly and easy to use

2. To construct a proposed system as designed.

5. To evaluate the performance of the proposed system using the ISO/IEC

SCOPE AND LIMITATIONS

application for the certificates will be personally delivered to the in-charge

parishioner, to ensure the authenticity of the required documents. All payment

an internet connection, so the users cannot access it offline.

REVIEW OF THE RELATED LITERATURE AND STUDIES

This chapter comprises the ideas, finished thesis, generalization or conclusion,

familiarizing information that is significant and related to the present study.

In the project entitled “Development of an Online Church Management

programming language, database, and web development.

The researchers will develop an Online Church Management system for

Vineyard of Jesus Christ Global Church Administration using Php, XAMPP,

websites or dynamic websites or web applications. PHP stands for Hypertext

interpreted on a server that has PHP installed.

easy to use. Bootstrap is a free and open-source CSS framework directed at

responsive, mobile-first front-end web development. It contains CSS- and (optionally)

JavaScript-based design templates for typography, forms, buttons, navigation, and

other interface components

As one of the organizations engaged in community service, the church has a

wide range of activities and transactions to accommodate the needs of the

congregation, both in terms of ecclesiastical activities and financial transactions of the

centralized data storage to facilitate the storage, management, and presentation of

space is available. Unfortunately, churches seldom initiate actions to manage their

records in a more effective and efficient manner [2].

Records management (RM) is defined as the practice of identifying, classifying,

archiving, and methodical destruction of records. Simply, records management