PAMANTASAN NG LUNGSOD NG MUNTINLUPA

PROJECT PROPOSAL
MANAGEMENT SYSTEM FOR BRGY MAYANG TARLAC
WITH ONLINE TRANSACTION

A Research Project Proposal Presented to the

College of Information Technology and Computer Studies
Pamantasan ng Lungsod ng Muntinlupa

By:
DANICA B. RUFINO
BSIT 3B

RICO R. CAMILON
BSIT 3B

Submitted to:

MS. JOANE PEARL CARANDANG

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TABLE OF CONTENT
Title Page
Table of Content

CHAPTER 1 – INTRODUCTION
Project Context
Purpose and Description
Objectives of the Study
General Objective
Specific Objectives
Scope and Limitations

CHAPTER 2 – REVIEW OF RELATED LITERATURES AND STUDIES

Technical Background
Related Literatures
Related Studies
Related Systems
Definition of Terms

CHAPTER 3 – METHODOLOGY
Requirement Analysis
Requirement Documentation
Design of Software, Systems, Product and/ or Processes
Development Testing
Project Development
Testing Procedures

REFERENCES

APPENDICES
i. Activity Plan
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CHAPTER 1
INTRODUCTION

PRJECT CONTEXT

Progressive technological changes have influenced people to make

opportunities out of it. Eventually, it had led them to conceptualizing things that will

help people in doing work efficiently through the application of information

technology. For years, various software systems have been developed that aimed to

speed up business operations and transactions. Today, people continuously look

forward to creating better solutions and improvements to draw a shift from traditional

to a modern, systematic approach in terms of processing different information.

Systems are usually designed to add, update and store information inside a

machine, like computer, or a device such as a smartphone. Further features, such as

computations, retrieval, report generation and printing can be added to make the

system more functional. It is all in the administration of developers, then to be utilized

by expected users. With the collaboration of software, hardware, people, users, and

data, systems could be feasible and effective.

Developing software systems is a major leap in information management; it

provides several advantages to business organizations. First, since systems are

automated, these could lessen paper dependencies as these inputs and generate
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information electronically. This information is stored inside a container called a

database. Second, retrieval of records could be fast and easy since search may be an

available feature to systems.

This function obtains information stored in the database and sends the result to

the system. Third, with the use of software systems, reliability and security of data is

higher than those of manual, paper-based transactions. Finally, with the help of these

systems, business organizations can accommodate incoming and outgoing data

quickly, hence enhancing the productivity in the workplace, and possibly, escalate

profits as well.

Background and Context

Barangay is the smallest, yet one of the primary government institutions that

render services to its constituents. These services include issuance of documents,

handling and settlement of complaint, resident profiling and activities involving the

community. It also provides services for health and risk management. Barangay acts

as the head in the area of their scope. Through the effective cooperation of employees,

the organization achieves to reach out to people and provide as much as they can for

their welfare and safety.

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Technology paved way for developing software systems that allow shifting

from paper-based to digital information management. This has taken a huge leap in

data processing, hence making traditional operations into a modern, efficient one.

Barangays are among those benefit from this breakthrough. The use of barangay

systems has been proven fast and effective compared to manual process.

As time progresses, so is the technological advancement. The researchers will

use this prospect to further improve existing systems in barangay by developing an

enhanced “MANAGEMENT SYSTEM FOR BRGY MAYANG TARLAC with

Online Transaction.” This shall include issuance of documents, such as certificates

for clearance, community tax, indigency and residency. This shall also include

recording and scheduling of complaints, monitor case status and track people and

places with most frequent cases. In addition, this will include record keeping of

medical history and provide information about risk management. The proponents

believe that in this upgrade, users and administrators would benefit in quick

processing of both documents and complaints. The researchers also believe that this

system would improve and optimize overall operations in both users and institutions.
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This Proposed System aimed to benefit the following:

 The Barangay
o The main beneficiary of the study is barangay Mayang Tarlac. The
barangay would adapt the new innovation of technology through web
that will make their work with optimum performance
 The Secretary
o With regards to the secretary this proposed system will help him/her to
minimize its workload. The Users of these system can give him/her an
easy and reliably result for each transaction and the most is to prevent
the loses of the data.
 The Residents
o The residents of the said barangay will benefit by means of having a
hard time falling in line waiting for their files to be together.
 The Barangay Captain
o The Captain can easily Monitor the records of its residence by its
counts and each status like residence that had a permit job the number
of their children, their barangay records of clearance and etc.
 Future Researchers
o This Capstone project may serve as reference for the future
researchers.
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OBJECTIVE OF THE STUDY

Main Objective

The main objective of this study is to develop an enhanced "

MANAGEMENT SYSTEM FOR BRGY MAYANG TARLAC with Online

Transaction " to improve processes in the issuance of documents at online proper

including the transaction, handling of complaints, monitor records and administer risk

management strategies within the barangay, giving ways to a better performance in

terms of speed, functionality, and reliability.

Specific Objectives:

 To create a MANAGEMENT SYSTEM FOR BRGY MAYANG TARLAC

with Online Transaction using implementation of unique code referencing for

residents requesting for documents. This will improve accuracy of record

retrieval.

 To develop a MANAGEMENT SYSTEM FOR BRGY MAYANG TARLAC

with Online Transaction using the search function with filtering options which

will help in the quick and accurate search results

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 To create a MANAGEMENT SYSTEM FOR BRGY MAYANG TARLAC

with Online Transaction using dashboard for real-time statistics. This will ease

the generation of performance reports of employees.

 To create a MANAGEMENT SYSTEM FOR BRGY MAYANG TARLAC

with Online Transaction using activity logs to track actions made within the

system. This aims to serve proof and tighten the security.

 To develop a MANAGEMENT SYSTEM FOR BRGY MAYANG TARLAC

with Online Transaction using database and security features with seven

access levels, the administrators (barangay secretary and captain), technical

staff, desk officer, lupon tagapamayapa, employee-in-charge, health worker

and risk management chairperson. This is to prevent possible loss and

redundancy of records.
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SCOPE OF THE STUDY

The MANAGEMENT SYSTEM FOR BRGY MAYANG TARLAC with

Online Transaction was designed, developed, and implemented taking the distinction

and requirements of its beneficiary’s processes, problems and needs. This system was

developed using specified technologies and tools to ensure a consistency in design

and minimize problems in programming and conflicts in implementation in a

computer or unit.

In terms of the limitation system only runs into desktop computer with a

windows Operating system not on MAC and Linux based OS and also in the system it

cannot work properly into a desktop unit with lower hardware specifications because

this project required 1.6 GHz Or Faster Processor and at least 1 Gb Of RAM and

softwares to applied in the system capabilities. The system is not created to degrade

other forms. The information within was limited in case of a sudden changes in the

forms of this art and focuses only on Philippines specifically at BRGY MAYANG

TARLAC and not capable in other places outside the country

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CHAPTER II

REVIEW OF AN EXISTING STUDIES AND LITERATURES

LITERATURES

According to Hernandez (2016), “nowadays, during the rising popularity of

automation and advancement of technology, one of the basic components of our

government is left behind: The Barangay.” One of the solutions is to minimize the

problems through automation of the transaction process. It is very convenient for the

public if the processes in the barangay is automated so that the time allotted in

complaint is minimal.

Bartleby Research (2018) stated that the barangay is “in charge of keeping

track of the records of each and every one living in the place.” These records include

documents such as profiles, certifications, and complaints. Developing a system will

“bring ease to them especially in generating reports in the municipality about the

status of the barangay.” Furthermore, requests for registration and retrieval of

documents will be fast and efficient since it is stored electronically.

Okereke (2017) said that “a Database Management System (DBMS) is a

computer software designed for the purpose of managing databases based on the

variety of data models.” DBMS of record keeping provides an access to the data in an

organization. It helps the system to control redundancy and prevents inconsistency of

data.
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Sosa (2017) mentioned that information systems are important and relevant in

the current, competitive world for people believes that "with the help of this

technology, most organizations can make their operational, tactical, and strategic

processes more productive, effective and efficient.” Therefore, it is considered a

necessity for a business organization to sustain and improve its overall operations.

Martinez (2017) emphasized that “digital technology platforms that support

citizen participation can increase transparency and accountability in local governance

systems.” It opens a new way for constituents to engage with local government units,

specifically in the barangay. Therefore, it is recommended that such institution be

established with software system that could manage records and services. However, in

her article, she discussed some limitations of using these platforms, such as internet

connectivity and the uncertainty about target users of the system.

According to the article of Filip (2016), “Complaints should be considered as

an indicator of the organizational performance assessment”. It will help the

organization to recover quickly to avoid the migration of profitable customers.

Complaint management process will help to improve the services provided by the

organization and makes it more convenient to the employees.

According to Magee (2017), “records management has a vital and specific role

in government, particularly local government.” It helps employees as well as residents

record legal documents for future reference. In this modern world, technological
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integrations have given a large significance in processing and storing of data.

Therefore, systems that manage records would be very helpful in handling

information

in fast and reliable manner.

According to Snook A. (2019), not all complaints management systems are the

same. Your organization needs a system that addresses employee complaints quickly

and effectively. You need a system that captures every complaint, keeps

investigations on track and helps you analyze risk. Employee complaints point out

issues in the workplace, which can be stressful and enlightening at the same time.

From safety hazards to harassment issues, every complaint deserves to be addressed

quickly and appropriately.

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STUDIES

Afaga (2017) in their Capstone Project Documentation entitled “E-Barangay

System for Barangay Graceville, San Jose Del Monte, Bulacan” said that one of the

major problems found in Barangay Graceville is the “pile of paper requests and lack

of computers for the issuance of certificates,” hence processes appear to be manual

and paper-based. Their proposed system aimed to resolve such issue by providing

features in the system including registration of residents, issuance of certificates,

displaying of news and announcements, and resident-kiosk interaction. These are

implemented within a user-friendly system with database. The proposed project was

evaluated to be helpful in reducing the time consumed between transactions and

making the information secured and easily retrieved as well.

According to Andrada, et.al. (2017), “Barangay Management System Using

Radio Frequency Identification (RFID) can be defined as the system that regulates all

the transactions and will make the processes of barangay to become faster and more

convenient.” The researchers also pointed out that the Barangay Peace and Security

Office (BPSO) acts like the barangay police department were people file complaints.

This department holds the barangay patrol both day and night. As per the filed

complaints, it will go to the Lupon for the settlement of the case. The system will help

the barangay operation in terms of keeping all files, producing reports, and other
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related information will be more manageable and accessible to both employees of the

barangay and its constituents.

Barangay Office Management System is a project proposed for general use.

This system includes features such as barangay profiling, secretary and treasurer

management, reports and searching of records. The treasurer’s menu covers all

transactions performed by the treasurer such as payroll, disbursement voucher and

liquidation report. The secretary menu includes transaction in Barangay Census,

Clearance, Indigence, and other certifications. The Barangay Office Management

System is “capable of running a computer with Windows XP and higher operating

system. It was developed using PyDev programming language, SQLite3 as its

database and Adobe Acrobat Rader 9.0 for reports” (Pulumbarit, et.al., 2017).

According to the research study of Mirasol H.G. (2015), Barangay

Management Information System is an advance and automated process of managing a

barangay to let go the manual process in the usual barangay hall such as handwritten,

keeping record in drawer that tends to lose some records. It is automated in such a

way that all records and transection that the barangay is needed will be totally

organized, easy to process and fast. The system can do things such as record all

information of all the residents, generate reports, manage the storage file and compile

daily transaction in the barangay hall.

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Ables et al. (2018) on their research entitled “Barangay Management

Information System with Android Application” conducted in Barangay 164 zone 14

Talipapa, Caloocan City, said that the system helps the barangay process the

transactions of residents from inquiring, requesting certifications up to issuing

certificates. The project aims to increase the productivity of the employees in terms of

monitoring every transaction done and improving technology for the transaction to

lessen the time burden of conduct by the employees and the residents. The system is

also organized recordkeeping and quick searching capability the look up function. It

could provide efficient, reliable, fast, accurate information and provide good quality

services of Barangay.

According to Khan, et.al. (2019), "crime management system can help in

storing the records related to the criminals, cases, complaint record, case history and

so on." With the use of information systems, all information regarding incidents can

easily be registered and retrieved through a database. Furthermore, it would help

monitor and update the status of the complaint being recorded in the system.
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Chapter III

METHODOLOGY

This chapter starts on the discussion about the project research design

methodology. The second part presents the development of the system. The third part

tells the operation, process, and testing. The last parts discuss the evaluation

procedure.

Project Methodology Used

Many companies first introduced computer systems on the lowest level of the

organization. This is where the immediate benefits to computerization are most

observable and cost-effective. Businesses often take this approach to systems

development by going out and acquiring, for example, COTS software for accounting,

a different package for production scheduling, and another one for marketing.

In this research, we the researchers chose the Top-Down Systems Design and

Development. Top-down design allows the systems analyst to ascertain overall

organizational objectives first, as well as to ascertain how they are best met in an

overall system. Then the analyst divides that system into subsystems and their

requirements.

The top-down approach also provides desirable emphasis on synergy or the

interfaces that systems and their subsystems require, which is lacking in the bottom-
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up approach. It helps to answer the question of how teams must work together to

accomplish their goals.

The advantages of using a top-down approach to systems design include

avoiding the chaos of attempting to design a system all at once. As we have seen,

planning and implementing management information systems is incredibly complex.

Attempting to get all subsystems in place and running at once is agreeing to fail.

A second advantage of taking a top-down approach to design is that it enables

separate systems analysis teams to work in parallel on different but necessary

subsystems, which can save a great deal of time. The use of teams for subsystems

design is particularly well suited to a total quality assurance approach.

A third advantage is that a top-down approach avoids a major problem

associated with a bottom-up approach: it prevents systems analysts from getting so

mired in detail that they lose sight of what the system is supposed to do.
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Figure 1. Activ
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In the figure above, it shows the Gantt chart of the system. It is applied in this

research to represent a project schedule that includes duration of individual tasks or

phases, their dependencies and ordering. It allows the researchers to assess the

duration of project, identify the resources needed, and lay out the order in which tasks

need to be performed. It displays the start and end points of each task and the

percentage of completion of each task. Using Gantt chart each team member can view

the product development schedule:

 Research + Discovery

o This stage is divided into five tasks namely: Define Project Scope,

Stakeholder Interviews, Research Review/User Research,

Requirements Gathering, and Kickoff Meeting.

 Define Project Scop

 part of the project planning process that documents

specific goals, deliverables, features, and budgets. The

scope document details the list of activities for the

successful completion of the project. The scope is

defined by understanding the project requirements and

the client’s expectations.

 Stakeholder Interviews
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 The primary purpose of these interviews is to obtain

project-relevant information and elicit stakeholder

reactions and suggestions. Stakeholders are likely to

have knowledge, wisdom, and insight that can help an

agency in its decision process. Stakeholder interviews

provide a broad overview of the interviewees’ opinions

about a specific topic that may reveal hidden concerns

or ideas that would not be expressed in response to a set

number of specific questions.

 Kickoff Meeting

 signifies the official start of a project. From this point

onwards, your team’s main objective should be the

project. It ensures everybody starts with the same level

of information and understanding of the project,

something that a Team Meeting doesn’t quite grasp. If

there is a customer/client involved in the project, this is

your opportunity to introduce them to your team and

vice versa.

 Design Phase
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o one or more designs are developed, with which the project result can

apparently be achieved. Depending on the subject of the project, the

products of the design phase can include dioramas, sketches, flow

charts, site trees, HTML screen designs, prototypes, photo impressions

and UML schemas. The project supervisors use these designs to

choose the definitive design that will be produced in the project. This

is followed by the development phase. As in the definition phase, once

the design has been chosen, it cannot be changed in a later stage of the

project.

 High Level Design / Flow Charts

 purpose of this High-Level Design (HLD) Document is

to add the necessary detail description to represent a

suitable model. This document is designed to help in

operational requirement and can be used as a reference

manual for how the modules interact. Basically, HLD is

a technical representation of functional requirements

and flow of information across assets or components.

 Design Review

 is a development milestone in which we assess a

product design against specific criteria. The design

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review phase may identify problems in the current

design or prototype before implementation.

 Revision

 meant to be a slight change or course correction to

progress toward the final design. The purpose of the

revision stage is to provide the opportunity to carefully

review the design and provide changes that was

required so that an agency can tweak your design to

perfection. 

 Stakeholder Approval

 Engaging representatives of the key stakeholder groups

at the beginning of a project can make the project more

successful. Stakeholders who are onboard, whether

effected positively or negatively by the project outcome,

can cause a project to run more smoothly

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 Development Phase

o purpose of it is to convert the system design prototyped in the Design

Phase into a working information system that addresses all

documented system requirements

 Development Phase 1

 In this phase, the researchers will commence the

development of the front-end aspect of the system as

described by the Design Phase. The researchers will use

the appropriate programming languages and

technologies that was also prescribed in the Design

Phase.

 Review

 the researchers review the system. If there are any

issues, then the defects are logged and those defects are

called as static defects. The researchers will address

these issues and also resolve the queries raised by the

beneficiary, and the testing.

 Development Phase 2
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 In this phase, the researchers will commence the

development of the back-end aspect of the system as

described by the Design Phase. The researchers will use

the appropriate programming languages and

technologies that was also prescribed in the Design

Phase.

 Review

 the researchers review the system. If there are any

issues, then the defects are logged and those defects are

called as static defects. The researchers will address

these issues and also resolve the queries raised by the

beneficiary in their means, and the testing.

 Testing + Revision Phase

o The primary purpose of the Test Phase is to determine whether the

system developed or acquired and preliminarily tested during the

Development Phase is ready for implementation. During the Test

Phase, formally controlled and focused testing is performed to uncover

errors and bugs in the system that need to be resolved. There are a

number of specific validation tests that are performed during the Test

Phase (e.g., requirements validation, system integration, interface,

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regression, security, performance, stress, usability, and user

acceptance). Additional tests may be conducted to validate

documentation, training, contingency plans, disaster recovery, and

installation depending upon the specific circumstances of the project.

The Test Phase ends with a review to determine readiness to proceed to

the Implementation Phase.

 Revision Phase

 made if issues/bugs are discovered in production and

rollbacks or new releases are required

 Deployment Phase

o  The final phase of the software development and puts the product into

production. After the researchers tests the system and then passes each

testing phase, the system is ready to go live. This means that the

system is ready to be used in a real environment by all end users of the

product

 Deployment/Feature Complete

 the researchers install the system and conducts another

test to ensure successful installation. Once the

installation is complete, researchers creates operating

procedures, which include instructions for how the

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software should work in the information technology

environment. If there are issues with system

functionality, the operating instructions also provide a

mitigation plan to help the user repair the issue.

Project Software Development Used

The Proponents used the Modified Waterfall Model for the Management

System for Barangay Mayang Tarlac with Online Transaction in the development

process of the system. Just like a waterfall, the Modified waterfall recycle itself the

adjust to changes that the system implements. Modified waterfall model is the pioneer

of the SDLC Processing according to Merriam-Webster when it was called a pioneer,

it is the one who create and develop new ideas and methods, which is true in the

system we will be implemented because computerized system needs a lot of changes

and updates because of the fast-changing industry of technology, all must cope with

the change in the future. The model served as a timeline in the development of what is

needed to ensure

project process. Shows the modified waterfall model and development for the

Barangay Mayang Tarlac.

Figure 2. Waterfall Model

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Planning and Analysis Phase.

In this phase, the researchers decided to choose the Barangay Mayang, Tarlac

as the host organization. This phase helps the proponents in developing and planning

project as it progressed.

Requirements Phase

The first stage involves understanding what to design, determine the problem

of the user or organization, and what are its function and purpose. The proponents

used different tools and methods in collecting information that is relevant to the

development of the study.

Design Phase.

The proponents acquired data needed for the design of the system’s user

interface. After analysis, the proponents proceed on the design wherein all the

requirements should be available. The developers designed a system the Barangay

Mayang, Tarlac to help in the collection of data, avoid redundancy and improve data

confidentiality

Implementation Phase
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Implementation of the design as specified in the design stage that is achieved

through an executable programming language code. As part of the Waterfall model,

system is delivered and documented done. To implement the system the system

supporting documents is required to have a guideline in implementation of the system.

Testing and Evaluation Phase.

The proponents conducted a demonstration of the system in front of the

panelist that may be a great help for recommendation of the system before

implementing and having a demonstration of the System in the Barangay Mayang

Tarlac.
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PRESENTATION OF DIAGRAM

Figure 3. Architectural Diagram

Figure 4. System Flow Chart

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Figure 4.1. System Flow Chart

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REFERENCES
Literatures:

 Hernandez, V. (2016). The One Solution Seen to Minimize the Problems is the

Automation of Barangay Processes. Retrieved 2020

 Bartleby Research (2018). Barangay Record System. Retrieved from

http://www.bartleby.com/essay/Barangay-Record-SystemFKLHQK4K6ZYS

 Okereke (2017). Database Management System. Nigeria National Open

University. Retrieved from http://nouedu.net/sites/default/files/2017- 03/MBA

%20859.pdf

 Sosa, D. (2017). Management Information Systems of a Government

Guarantee Financing Institution in the Philippines. Retrieved from

https://www.semanticscholar.org/paper/Management-Information-Systems-of-

a-Government-in-Sosa/89f04aaa4e9caa607e30b1497a95bfd9ff1d0243.

 Martinez, H. (2017). Practitioner reflections on digital technologies and citizen

participation in the Philippines.

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 Filip, A. (2013) Complaint Management: A Customer Satisfaction Learning

Process.

 Magee, K. (2017). Local government records management: a case study of

Bellingham, WA. Bellingham, WA: Western Washington University.

 Snook A. (2019). What to Look for in a Complaint Management System?

Retrieved from https://i-sight.com/resources/what-to-look-for-in-acomplaint-

managementsystem/

Studies:

 Afaga, H., et.al. (2017). E-Barangay System for Barangay Graceville San Jose

Del Monte Bulacan. Quezon City, Philippines: Quezon City Polytechnic

University.

 Andrada, et.al. (2017). Barangay Management System Using Radio Frequency

Identification Technology for Barangay Bagbag, Quezon City.

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 Pulumbarit, J., et.al. (2017). Barangay Office Management System. Retrieved

from http://www.advancejournals.org/International-Journal-of-Mathematics-

and-Computing/article/barangay-office-management-system/

 Ables, et al. (2018) Barangay Management Information System with Android

Application. Quezon City University

 Khan, Aamir, et.al. (2019). Crime Management System. Retrieved from

https://www.irjet.net/archives/V6/i4/IRJET-V6I4455.pdf

 Mirasol H.G. (2015). Barangay Management System. Retrieved from

https://prezi.com/m/duwqmke-43vc/barangay-management-system/
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APPENDICES

Proposed Project Design/Structure

Figure 5. Log-in Page

Figure 6. Dashboard
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Figure 7. Officials Page

Figure 8. Resident Information

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Figure 9. Barangay Certificate

Figure 10. Certificate of Indigency

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Figure 11. Barangay Business Clearance

Figure 12. Blotter Records

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Figure 13. Revenues

Figure 14. Settings

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CURRICULUM VITAE

Danica B. Rufino
Mars st. Summerhills Subd. Molino 4 Bacoor Cavite
09096486715
danicarufini20@gmail.com

PERSONAL INFORMATION
Date of Birth: June 28, 2000

Age: 21

Gender: Female

Status: Single

EDUCATIONAL ATTAINMENT
Primary School: Matayumtayum Elementary School (2006 – 2013)

Secondary School: Golden Acres National High School (2013 – 2017)

Doña Josefa National Senior High School (2017 - 2019)

Tertiary School: Pamantasan Ng Lungsod Ng Muntinlupa (2019 – Present)

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Rico R. Camilon
41 Sitio Hillside Magsaysay Road
San Antonio San Pedro Laguna
09761441180
ricocamilon8@gmail.com

PERSONAL INFORMATION
Date of Birth: November 8, 1999

Age: 22

Gender: Male

Status: Single

EDUCATIONAL ATTAINMENT
Primary School: Adelina I Complex Elementary School

Secondary School: Adelina I National Highschool Sampaguita Annex Extension

Tertiary School: Pamantasan Ng Lungsod Ng Muntinlupa