STANDARD OPERATING

PROCEDURE
SOP FR0002 Dropping Orders

Joao Henriques
joao.henriques@primeline.ie
SOP Number FR0002

SOP Title Dropping Orders Procedure

Author Version Date Revised by Revision(s) Made

Joao Henriques 1.0 24/03/2020 Simon Fay First Approved

1 AIM:

This working instruction defines the process for dropping orders using SAP.

2 SCOPE:

This applies to all Ferrero’s orders using the SAP system.

3 RESPONSABILITIES:

Each step of dropping Ferrero orders will be attributed to person depending on the area of responsibility.

3.1 SAP ADMINISTRATOR

It is the responsibility of the SAP Administrator to drop all Ferrero orders according to the list provided by
Ferrero.

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4 WORKING INSTRUCTIONS:

Go to transaction code VL10. Then, click on ‘’Get Variant’’ or Shift+F5.

In the next screen write down SHOWIE in Created by. Then, press F8 or .

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In the next screen, it is possible to verify that all information has already been filled in due to the variant. Now,

press F8 or .

In the next screen, you can see the list of available sales orders (column OriginDoc.) For this example, there are
three sales orders (2542973, 2542946 and 2542945). Now, it is necessary to check the stock availability of each
material number in each sales order. Click on the sales order number (highlighted item).

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Click on Select All or , and Check item Availability .

Then, press delivery proposal or F7 for all items. When you check the availability of all items, you will
automatically be returned to the previous page, and it will show a message Availability check was carried out in

the bottom of the page. Then, click on or press Ctrl + S.

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The final step is select the lines containing all items in relation to checked sales orders and click on Background

. It will appear the message See log for information about creating deliveries, which means, that
the outbound delivery was created.

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Go to transaction code SA38. Then, run the program ZFER_RP_AZYRA and press F8 or

In the next screen, fill out all necessary yellow fields below, and press ENTER.

▪ Created on: Today’s Date

▪ Storage Location: 0080 + 0082

To add the 0082, click on the yellow , then, type 0082. Finally, click on +

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In the next screen, press F8 or .

In the next screen, it will be possible to visualise all orders dropped on the chosen date.

Then, click on List > Export File > Local File.

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Select the option Spreadsheet.

Click on and go P:\ferero unit 12\Ferrero Outbound deliveries\, choose the current month and year.

The file name has to be: Ferrero Transport Due Delivery XX.XX.20xx. Then, press Save.

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Now, press Generate.

Go to P:\ferero unit 12\Ferrero Outbound deliveries\, choose the current year and month & Open File. Then,
click on Yes

Follow the steps below:

▪ Delete Colum A
▪ Delete Colum Y (Error here as the C means it is for collection) which is X when you delete A
▪ Delete Lines 1,2,3 & 5.
▪ Now Save as Same Name = Ferrero Transport Due Delivery xx.xx.20xx
▪ File Type Excel 97-2003 workbook.

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The next step is to adjust the file with the estimated pallet counts column and send it to Transport. The
estimated pallet counts will be provided by Ferrero. Firstly, add a new column between Senders Reference and
Consignees Name, then, select all spreadsheet and go to Sort & Filter > Custom Sort > Senders Reference

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Ferrero Sheet containing the estimated pallet counts.

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Now, Send an email to Transport.

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Go to transaction code VL06O. Then, select the option For Picking and press ENTER.

In the next screen, clink on All selection (Shift + F7) or

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In the next screen, fill out all yellow fields below, and press F8.

▪ Picking Date: Dates that you are looking for.

▪ Warehouse Number: 080
▪ Delivery: It can be used if you choose to search for specific orders.

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There is a list of outbound deliveries to be dropped.

Open a new page and go to transaction code LT03. Then, type the outbound delivery number (e.g.: 82554555)
and press ENTER.

Click on Stock Figures

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Please consider the yellow information below:

Stock rem. Qty: requested quantity for the order

Available: stock quantity

Stor. Loc.: 0080 – livestock / 0082 – short-dated stock

Stor. Bin: ending in A = Pickface (example: 12-04-A) / ending in B to G = Bulk (example: 09-06-E)

It is extremely important to choose the stock according to SLED/BBD (best before date).

In the example below, you can see that the Pickface had enough quantity to fulfil the order. In that case, there
is no need for replenishment.

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In the example below, you can see that the Pickface needs stock to fulfil the order. In that case, go to transaction
code LT10.

In the next screen, fill out all necessary yellow fields below, and press F8 or .

▪ Storage Type: 102 (bulk)

▪ Storage Bin: the chosen bin must be used (Make sure you always drop the same batch you have on the
pickface or the oldest BBD available.

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In the next screen, you must select the line and click on .

Then, it must be chosen storage type 101 (Pickface), tick the box Confirm immed and .

If the selected line appears green, it means that replenishment has been carried out. If it is red, it means that
there was an error.

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Now, the Pickface are showing 118 cases + 240 cases (replenishment).

*Please note that on the specific below date and for this material there was no stock in the reserve location
with the same batch found in the pickface. For that reason, the following oldest BBD was dropped.

When all items have been allocated, just press CTRL + S or .

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