Materials Control

Interface POS Simphony : Import products and Revenu

Introduction : ......................................................................................................................... 2
Materials Control : Menu item maintenance : ..................................................................... 3
Materials Control : Revenu import .......................................................................................10

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Introduction :
Steps :

1- Update the import lists of MC products from Simphony (the revenue controller or cost control do this
task when one or more sales products are added in Micros Simphony

2- Create Recipes and link them to products in MC (the revenue controller or cost control collects the
composition of the ingredients of each product from the kitchen chief for FOOD products and from the
FB manager for example for all drinks and cocktails)

3- Import of daily revenues and book : Once all the recipes are created and linked to the products, the
revenue controller or the cost control import the Revenu of day -1 and book it on MC

Note: The Booking of the revenu in MC is only possible when all the products are linked with recipes
that filled with the ingredients of purchase items in MC.

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Materials Control : Menu item maintenance :
Examples :

Export Menu Item Definition :

What do we have to know first?

To use the application Micros Menu Item Maintenance the user right for this needs to be active

Go to Production|POS Systems|MICROS Menu Item Maitenance

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If IFC work properly you must have Property configuration and Revenue Centers.

Open “Yellow folder” from toolbar and choose RVC from the list from where you like to get Menu Item
Definitions. If you have done this already before you can also choose “Only Menu Items without Product
Definition”.

You will get list of Menu Items. Please press “Product Sync” to create/sync MI-s with Products.

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Please make “Product Sync” for all Revenue Renters.
Link Product with Recipe or Article :
Open up “Manage Products” and choose “Yellow folder”. In the POS Interface line choose “Simphony”
and press “OK”.

All Products which is NOT LINKED with Recipe/or Article are colored as “Blue” and A/R is set as “U”. All
Products with Recipe/Article link are colored “Black” and A/R is set as “A” (Article) or “R” (Recipe).

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Choose the Product you want to link and press “Link Products”

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Choose “Link” type you want to use for that Product – Article or Recipe.
Article:

Or Recipe:

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“Save and Next”.
If needed please “Change Store” for Products as well

And “Save”

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Materials Control : Revenu import
Meaning

The Sales from the MICROS Simphony will be created with the EOD procedures. After all POS
Terminals are closed and the EOD Procedure is finished we can import the revenue into Materials
Control. This procedure can be started manually in the morning, but we recommend to include this into
the scheduler. The following description will describe both, the manual revenue transfer and the
automated task.

What do we have to know first?

To use the application Book Revenue the user right for this needs to be active.

Revenue Import:
Start the application Read / Book POS Revenue.

By using the application POSWebService the MICROS Simphony EOD procedure writes the revenue
records already into the Materials Control Interface tables. There is no file transfer required.

Description of the screen

Tab Management System:

Table:

From: Here you can see the “from”-date of the already imported revenue.

to: Here you can see the “to”-date of the already imported revenue.

Revenue: Here you can see the imported (but not booked) revenue for this
time range.

Information: Here several details about the imported revenue are shown (e.g.
Revenue Date)

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 POS Reading: Name of the Revenue Import

Read at: Reading Time

Changed by/at: User, who has done last changes and when.

Created by/at: User, who has imported the revenue and when.

At the bottom of the screen you can see the following buttons:

: Click on this button to open older revenue protocols.

The protocols are named with the following

conventions: B_yymmdd.001 to 999

The following number combination displays the date of

import yy is for the year
mm is for the
month dd is for the
day
.001 is the extension and displays the number of the import for this day

If you select one of these files, it will be displayed on the screen and can be printed.

: If records for imported revenue are displayed you can mark them
with the mouse and click on information.

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 The system now displays the revenue information per sales location.

: This function can be used to separate the revenue records per sales
location .

: Return to the main screen.

: Click on this button to delete imported, but not booked revenue.

: Click on this button to import revenue from POS.

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Select the interface to read and click on .

The system now reads the POS revenue. The revenue will be marked as “Read” to
avoid double revenue reading.

After the import the error protocol will be displayed.

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 : Click this button book read data into the system. The stock on
hand will be reduced if recipes are created

Revenues for unknown Sales Articles (no Sales Article Import since the creation of
these articles?) will remain in the main window.

Also revenues for sales items not linked to a product or recipes in Materials Control will
remain in the buffer table.
These can be booked later once the linking was done.

Tab Management System: Not in use

Tab Error Protocol:

This screen contains error information for all articles which could not be
booked.

Tab History:

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On this screen you can act on processed revenue.

: If you tick this box the entries will be displayed per reading, if this
box is not displayed the information is displayed per revenue date

to load (e.g. all sales for June18th,2002).

: Click on this button to load the selected
data.

: After loading the records you can mark one or more records. Click
on this button to create negative revenue. If you book this negative revenue on the
main screen the stock on hand will be increased!

: Click this button to delete old revenue entries the stock on hand will
not be changed!

Specify the date and click on . The revenue history will be

deleted. This action cannot be rolled back!

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