Documentation of MS Office

Assignment
Technical and Business Writing
Department
Computer Science
Submit To:
Mr.Muhammad Yaseer
Submitted By:
Iqra yaseen 17-ARID-5500
Kiran shehzadi 17-ARID-5505
Kinza Afzal 17-ARID-5504
Ayesha zainab 17-ARID-5586
Zafar Iqbal 17-ARID-5562
Shehzad asghar 17-ARID-5548
Semester:
BSCS 7th
Submission Date:
Friday, 15 January 2021
Pir Mehr Ali Shah
Arid Agriculture University

1
Table of Contents:
MS Office ..................................................................................................................................... 10
Introduction: .............................................................................................................................. 10
Procedural Documentation ........................................................................................................ 10
Word............................................................................................................................................. 11
Introduction: .............................................................................................................................. 11
Create a document ..................................................................................................................... 11
Add and format text................................................................................................................... 13
Design and edit in Word............................................................................................................ 14
Use Styles .................................................................................................................................. 14
Apply Themes ........................................................................................................................... 15
Check spelling and grammar ..................................................................................................... 16
Find and replace text ................................................................................................................. 17
Add Pictures, Shapes, SmartArt, Chart, and more .................................................................... 19
Apply themes, control of page orientation and size and more .................................................. 30
Save the document in simple form ............................................................................................ 31
Save your document to OneDrive in Word ............................................................................... 32
Collaborate in Word .................................................................................................................. 34
Share your document ................................................................................................................. 34
Microsoft PowerPoint ................................................................................................................. 35
Create a presentation ................................................................................................................. 36
Add a slide................................................................................................................................. 36
Add and format text................................................................................................................... 37
Add a picture, shape, or chart .................................................................................................... 38
Save your presentation to OneDrive ......................................................................................... 39
Rename a presentation .............................................................................................................. 40
Offline ....................................................................................................................................... 41
Design in PowerPoint ................................................................................................................ 41
Themes ...................................................................................................................................... 41
Use PowerPoint Designer.......................................................................................................... 41
Transitions ................................................................................................................................. 42
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Animations ................................................................................................................................ 42
To animate text or objects on a slide: ........................................................................................ 42
Collaborate in PowerPoint ........................................................................................................ 43
Share your presentation ............................................................................................................. 43
Co-author a presentation ........................................................................................................... 44
Comments in presentations ....................................................................................................... 45
Chat while editing ..................................................................................................................... 46
Version history .......................................................................................................................... 46
Give a presentation in PowerPoint ............................................................................................ 47
Start a presentation .................................................................................................................... 47
Notes.......................................................................................................................................... 48
Subtitles ..................................................................................................................................... 49
Set up your mobile apps ............................................................................................................ 50
MS Excel ...................................................................................................................................... 52
Create a workbook .................................................................................................................... 52
Enter data................................................................................................................................... 53
Insert a worksheet...................................................................................................................... 54
Rename a worksheet.................................................................................................................. 54
Delete a worksheet .................................................................................................................... 55
Fill data automatically in worksheet cells ................................................................................. 55
Insert or delete a column ........................................................................................................... 56
Insert or delete a row ................................................................................................................. 58
Formatting options .................................................................................................................... 59
Hide columns............................................................................................................................. 60
Unhide columns......................................................................................................................... 61
Move or copy cells and cell contents ........................................................................................ 62
Move cells by drag and dropping .............................................................................................. 62
Move cells by using Cut and Paste............................................................................................ 64
Available number formats in Excel........................................................................................... 66
Number formats......................................................................................................................... 69
Overview of formulas in Excel ................................................................................................. 70
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Create a formula that refers to values in other cells .................................................................. 70
See a formula ............................................................................................................................. 71
Enter a formula that contains a built-in function....................................................................... 71
Create and format tables ............................................................................................................ 71
Create a chart from start to finish .............................................................................................. 74
Create a chart ............................................................................................................................. 74
Add a trendline .......................................................................................................................... 77
Share your Excel workbook with others ................................................................................... 80
Create A Publication in Publisher ............................................................................................. 84
Create with A Template ............................................................................................................ 84
Add a text box ........................................................................................................................... 85
Insert a picture ........................................................................................................................... 86
Save in Publisher ....................................................................................................................... 87
Save your file ............................................................................................................................ 88
Design in Publisher ................................................................................................................... 89
Link Text Boxes ........................................................................................................................ 89
Swap pictures ............................................................................................................................ 90
Crop A Picture........................................................................................................................... 91
Add Effects to Pictures .............................................................................................................. 92
Add a building block ................................................................................................................. 93
See all building blocks .............................................................................................................. 93
Create A Newsletter Using Publisher........................................................................................ 94
Create a newsletter .................................................................................................................... 94
Resize the page or paper in Publisher ....................................................................................... 96
Change the page size ................................................................................................................. 96
Change The Paper Size ............................................................................................................. 96
Structure The Page With Layout Guides................................................................................... 97
What are layout guides? ............................................................................................................ 97
Set up your publication to print on facing pages (like a book) ................................................. 98
Set up the column and row guides ............................................................................................ 98
Set up the baseline guides ......................................................................................................... 99
4
Outlook....................................................................................................................................... 100
Introduction: ............................................................................................................................ 100
Add an email account: ............................................................................................................. 100
Create and send email: ............................................................................................................ 101
Focused Inbox: ........................................................................................................................ 102
Manage your calendar and contacts in Outlook: ..................................................................... 103
Use the Scheduling Assistant: ................................................................................................. 104
Add a contact:.......................................................................................................................... 105
Collaborate in Outlook: ........................................................................................................... 106
Set up an online meeting and shared notes: ............................................................................ 107
Set up your Outlook mobile app: ............................................................................................ 108
Documentation of MS access.................................................................................................... 109
Introduction of MS access: ...................................................................................................... 109
How to Create a Database: ...................................................................................................... 111
Create Database from Template .............................................................................................. 111
Create a Blank Database ......................................................................................................... 115
How to Create Table ............................................................................................................... 117
Create Table – Design View ................................................................................................... 122
How to create a form: .............................................................................................................. 124
Create using Form ................................................................................................................... 124
Platform: .................................................................................................................................... 128
Microsoft office use IA-32, x86-64 platform for development. ............................................. 128
IA-32 ....................................................................................................................................... 128
x86-64...................................................................................................................................... 129
Use case for MS Office.............................................................................................................. 130
Language used in MS office ..................................................................................................... 131
MS office development ........................................................................................................... 131
C++ .......................................................................................................................................... 131
Language Accessory Pack for Office: ..................................................................................... 132
DBMS used in MS Office ......................................................................................................... 133
Reference ................................................................................................................................... 134
5
Table of Figure:
Figure 1:MS Office ....................................................................................................................... 10
Figure 2:Create a document .......................................................................................................... 11
Figure 6:Add and format text........................................................................................................ 13
Figure 7:Add and format text........................................................................................................ 14
Figure 8:Use Styles ....................................................................................................................... 15
Figure 9:Use Styles ....................................................................................................................... 15
Figure 10:Apply Themes .............................................................................................................. 16
Figure 11:Check spelling and grammar ........................................................................................ 16
Figure 12:Check spelling and grammar ........................................................................................ 17
Figure 13:Find and replace text .................................................................................................... 17
Figure 18:Add Pictures, Shapes, SmartArt, Chart, and more ....................................................... 20
Figure 36:Save the document in simple form ............................................................................... 31
Figure 37:Save the document in simple form ............................................................................... 32
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Figure 38:Save your document to OneDrive in Word .................................................................. 33
Figure 41:Share your document .................................................................................................... 35
Figure 42:Create a presentation .................................................................................................... 36
Figure 43:Add a slide .................................................................................................................... 37
Figure 44:Add and format text...................................................................................................... 38
Figure 45:Add a picture, shape, or chart ....................................................................................... 39
Figure 46:Save your presentation to OneDrive ............................................................................ 40
Figure 47:Rename a presentation.................................................................................................. 40
Figure 48:Offline .......................................................................................................................... 41
Figure 49:Themes ......................................................................................................................... 41
Figure 50:Use PowerPoint Designer ............................................................................................. 42
Figure 51:Transitions .................................................................................................................... 42
Figure 52:To animate text or objects on a slide: ........................................................................... 43
Figure 53:Share your presentation ................................................................................................ 44
Figure 54:Co-author a presentation .............................................................................................. 45
Figure 55:Comments in presentations .......................................................................................... 46
Figure 56:Chat while editing ........................................................................................................ 46
Figure 57:Version history ............................................................................................................. 47
Figure 58:Start a presentation ....................................................................................................... 48
Figure 59:Notes ............................................................................................................................. 49
Figure 60:Subtitles ........................................................................................................................ 50
Figure 61:Set up your mobile apps ............................................................................................... 51
Figure 62:MS Excel ...................................................................................................................... 52
Figure 63:Create a workbook........................................................................................................ 53
Figure 64:To manually enter data: ................................................................................................ 53
Figure 65:To fill data in a series: .................................................................................................. 54
Figure 66:Insert a worksheet ......................................................................................................... 54
Figure 67:Delete a worksheet ....................................................................................................... 55
Figure 68:Fill data automatically in worksheet cells .................................................................... 56
Figure 69:Fill data automatically in worksheet cells .................................................................... 56
Figure 70:Insert or delete a column .............................................................................................. 57
Figure 74:Insert or delete a row .................................................................................................... 59
Figure 75:Insert or delete a row .................................................................................................... 59
Figure 76:Formatting options ....................................................................................................... 60
Figure 77:Hide columns ................................................................................................................ 60
7
Figure 78:Hide columns ................................................................................................................ 61
Figure 79:Unhide columns ............................................................................................................ 62
Figure 80:Move cells by drag and dropping ................................................................................. 63
Figure 83:Move cells by using Cut and Paste ............................................................................... 64
Figure 86:Copy cells in your worksheet using the Copy and Paste commands. .......................... 66
Figure 87:Copy cells in your worksheet using the Copy and Paste commands. .......................... 66
Figure 88:Available number formats in Excel .............................................................................. 68
Figure 89:Available number formats in Excel .............................................................................. 68
Figure 90:Number formats ............................................................................................................ 69
Figure 93:Create and format tables ............................................................................................... 72
Figure 98:Create a chart ................................................................................................................ 75
Figure 99:Create a chart ................................................................................................................ 76
Figure 100:Create a chart .............................................................................................................. 76
Figure 101:Create a chart .............................................................................................................. 77
Figure 102:Add a trendline ........................................................................................................... 78
Figure 106:Share your Excel workbook with others .................................................................... 80
Figure 112:Create A Publication in Publisher .............................................................................. 84
Figure 113:Create with A Template ............................................................................................. 85
Figure 114:Add a text box ............................................................................................................ 86
Figure 115:Insert a picture ............................................................................................................ 87
Figure 116:Save in Publisher ........................................................................................................ 88
Figure 117:Save your file.............................................................................................................. 89
8
Figure 118:Link Text Boxes ......................................................................................................... 90
Figure 119:Swap pictures ............................................................................................................. 91
Figure 120:Crop A Picture ............................................................................................................ 92
Figure 121:Add Effects to Pictures ............................................................................................... 93
Figure 122:Add a building block ................................................................................................. 94.
Figure 123:see all building blocks ................................................................................................ 94
Figure 124:Save As ....................................................................................................................... 96
Figure 125:layout guides............................................................................................................... 98
Figure 126:Add an email account: .............................................................................................. 101
Figure 127:Create and send email: ............................................................................................. 102
Figure 128:Focused Inbox: ......................................................................................................... 103
Figure 129:Schedule an appointment.......................................................................................... 104
Figure 130:Use the Scheduling Assistant: .................................................................................. 105
Figure 131:Add a contact: ........................................................................................................... 106
Figure 132:Share a file to collaborate on attachments ................................................................ 107
Figure 133:Set up an online meeting and shared notes: ............................................................. 107
Figure 134:Set up an online meeting and shared notes: ............................................................. 108
Figure 135:Set up your Outlook mobile app: ............................................................................. 108
Figure 136:How to Create a Database: ....................................................................................... 117
Figure 137:How to Create Table................................................................................................. 124
Figure 138: Create using Form ................................................................................................... 125
9
MS Office
Introduction:
Microsoft Office is a collection of office-related applications. Each application serves a unique

purpose and offers a specific service to its users. For example, Microsoft Word is used to create
documents. Microsoft PowerPoint is used to create presentations. Microsoft Outlook is used to
manage email and calendars. There are others as well.
Figure 1:MS Office
Procedural Documentation
We do Procedural documentation to explain MS office, which is used to help users to do

documentation.
Procedural documentation intends to guide the intermediate user in the everyday use of the
program, often when user needs information at the time of use e.g. user guides and help files
consisting of step-by-step procedures
 Tips and help embedded in the user interface

 Context sensitive help available at the click of mouse etc.
 It represents the relationship of guide and mentor
 This document focuses on operations organized around workspace actions[7]
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Word
Introduction:
First introduced in 1990, Office software is made by the Microsoft Corporation. MS Office helps
simplify basic office tasks and improve work productivity. Each application is designed to
address specific tasks, such as word processing, data management, making presentations and
organizing emails.
Microsoft Word is a word processing program that is part of the Microsoft Office Suite package.
The main purpose of Word is to create text documents that can be saved electronically, printed
on paper or saved as PDF files.
Create a document
1. Open the File tab.
Figure 2:Create a document
2. And click New.
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In the Search for online templates box, enter the type of document you want to create and press
ENTER.
Add and format text
1. To format, select the text.
Figure 6:Add and format text
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2. And then select an option: Bold, Italic, Bullets, Numbering, and more.
Design and edit in Word
Use Styles
Styles templates apply a consistent font, font size, font color, and spacing to headings,
paragraphs, and titling throughout your document.
1. On the Home tab, select a style.
If you don't see the style you want, click the More button to expand the gallery.
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Figure 8:Use Styles
Figure 9:Use Styles
Apply Themes
Themes add a professional look to your document.
1. Select Design > Themes.

2. Point to a theme to preview how it will look.
3. Select the theme you want.
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Figure 10:Apply Themes
Check spelling and grammar
Word marks misspelled words with a red squiggly underline and grammar mistakes with a blue
double underline.
1. Right-click the word.

2. Select a correction, or select Ignore.
Figure 11:Check spelling and grammar
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Figure 12:Check spelling and grammar
Note: Spelling and grammar check work a little differently in newer versions of Word and
Microsoft 365.
Find and replace text
1. Select Home > Replace.

2. For Find what, enter a word or phrase to search. For Replace with, enter the new text.
3. Select Find next, and then select:
 Replace to replace the first instance, or
 Replace all to replace all instances.
Figure 13:Find and replace text
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Add Pictures, Shapes, SmartArt, Chart, and more
1. Select the Insert tab.
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Figure 18:Add Pictures, Shapes, SmartArt, Chart, and more
2. Select what you want to add:

 Tables - select Tables, hover over the size you want, and select it.
 Pictures - select Pictures, browse for the picture you want, and select Insert.
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 Shapes - select Shapes, and then select a shape from the drop-down.
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 Symbols - select symbols choose the one you want, and select Insert.
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 SmartArt - select SmartArt, choose a SmartArt Graphic, and select OK.
26
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 Chart - select Chart, select the chart you want, and select OK.
28

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Apply themes, control of page orientation and size and more
1. Select the page Layout and then click the Themes.

2. We can apply the themes an also change the color and fonts and effects of the thems.
The Page Layout Tab holds all the options that allow you to arrange your document pages just
the way you want them. You can set margins, apply themes, control of page orientation and size,
add sections and line breaks, display line numbers, and set paragraph indentation and lines.
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Save the document in simple form
Figure 36:Save the document in simple form
31
Figure 37:Save the document in simple form
Save your document to OneDrive in Word
When you save your files to the cloud, you can share and collaborate with others, and get to your
files from anywhere - on your computer, tablet, or phone.
 Select File > Save As.

 Select OneDrive.
Save personal files to One Drive - Personal, and work files to your company OneDrive. You
can also save to another location in the list, or Add a Place.
 If you haven’t signed in, do that now by clicking Sign In.

 Or if you haven’t signed up for a Microsoft account, click Sign up.
 After you sign up or sign in, save your document to One Drive.
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Figure 38:Save your document to OneDrive in Word
33
Collaborate in Word
Share your document
To share a file from within Word:
1. Select Share on the ribbon.
Or, select File > Share.
Note: If your file is not already saved to OneDrive, you'll be prompted to upload your file to
OneDrive to share it.
2. Select who you want to share with from the drop-down, or enter a name or email address.
3. Add a message (optional) and select Send.[1]
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Figure 41:Share your document
Microsoft PowerPoint
With PowerPoint on your PC, Mac, or mobile device:
 Create presentations from scratch or a template.

 Add text, images, art, and videos.
 Select a professional design with PowerPoint Designer.
 Add transitions, animations, and motion.
 Save to OneDrive, to get to your presentations from your computer, tablet, or phone.
 Share and work with others, wherever they are.
35
Create a presentation
1. Open PowerPoint.
2. Select an option:
 Select Blank Presentation to create a presentation from scratch.
 Select one of the templates.
 Select Take a Tour, and then select Create, to see tips for using PowerPoint.
Figure 42:Create a presentation
Add a slide
1. Select the slide you want your new slide to follow.

2. Select Home > New Slide.
3. Select Layout and the you type want from the drop-down.
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Figure 43:Add a slide
Add and format text
1. Place the cursor where you want, and type.

2. Select the text, and then select an option on the Home tab: Font, Font
size, Bold, Italic, Underline, ...
3. To create bulleted or numbered lists, select the text, and then select Bullets or Numbering.
37
Add a picture, shape, or chart
1. Select Insert.
2. To add a picture:
 Select Picture.
 Browse for the picture you want and select Insert.
3. To add a shape, art, or chart:
 Select Shapes, Icons, SmartArt, or Chart.
 Select the one you want.
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Figure 45:Add a picture, shape, or chart
Save your presentation to OneDrive
When you save your files to the cloud, you can share and collaborate with others, and get to your
files from anywhere - on your computer, tablet, or phone.
1. Select File > Save As.

2. Select OneDrive.
Save personal files to OneDrive - Personal, and work files to your company OneDrive. You can
also save to another location, like your device.
39
Figure 46:Save your presentation to OneDrive
Rename a presentation
1. Select the file name on the title bar.

2. In the menu that appears you can rename the file, select a new location to move it to, or see the
version history for the file.
Figure 47:Rename a presentation
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Offline
When you're online, AutoSave is always on and saves your changes as you work. If at any time
you lose your Internet connection or turn it off, any pending changes will sync as soon as you’re
back online.
Figure 48:Offline
Design in PowerPoint
Themes
1. Select the Design tab.

2. Select one of the Themes.
3. Select one of the Variants.
Figure 49:Themes
Use PowerPoint Designer
1. Insert one or more pictures, a list of items, or a list of dates.

2. The Designer panel will open. Select the design you want.
41
You can also bring up Designer by selecting a picture, and then selecting Design > Design
Ideas.
Figure 50:Use PowerPoint Designer
Transitions
To add a special effect, to transition from one slide to another:
1. Select the slide you want to add a transition to.

2. On the Transitions tab, select the effect you want.
3. Select Effect Options to change how the transition happens: From Right, From Left, ...
To undo a transition, select None.
Figure 51:Transitions
Animations
To animate text or objects on a slide:

42
1. Select the text or object you want to animate.
2. On the Animations tab, select Add Animation, and select the animation you want from the
drop-down.
To animate one line of text at a time, select one line of text, select an animation, select the next
line of text, select an animation, ...
3. For Start, select When Clicked, With Previous, or After Previous.
You can also select the Duration or Delay.
Figure 52:To animate text or objects on a slide:
Collaborate in PowerPoint
Share your presentation
1. Select Share on the ribbon.

2. Enter the names or email addresses of the people you want to share with.
Or select the drop-down to change permissions. Allow editing is checked by default. To change
permission to view only, uncheck this box and select Apply.
43
3. Include a message if you'd like and select Send.
You can also select Get a link to create a link that you can copy into an email.
Figure 53:Share your presentation
Co-author a presentation
After you share your file, you can work together at the same time.
 Under Share, see who is also working in the file.

 Colored flags show where each person is editing.
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Figure 54:Co-author a presentation
Comments in presentations
1. Select Review > New Comment. Or select New if the Comments pane is open.
2. In the Comments pane, type your message in the box and press Enter.
3. Select Reply and type your response.
4. Select the Next or Back buttons to go between comments and slides.
5. Select the X in the upper corner of the comment.
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Figure 55:Comments in presentations
Chat while editing
1. If there's another person editing your file, select their image or initials in the upper right corner to
open a chat window.
2. Type some text and press Enter.
Figure 56:Chat while editing
Version history
1. Select File > Info > Version history.
In the Version history pane, select a version to open and view it in a separate window.
46
Figure 57:Version history
Give a presentation in PowerPoint
Start a presentation
 On the Slide Show tab select From Beginning. Now, if you are working with PowerPoint on a
single monitor and you want to display Presenter view, in Slide Show view, on the control bar at
the bottom left select the three dots, and then Show Presenter View.
 To move to the previous or next slide, select Previous or Next.
 To view all the slides in your presentation, select See all slides.
47
Figure 58:Start a presentation
Notes
During your presentation, the speaker notes are visible on your monitor, but aren't visible to the
audience.
 The Notes pane is a box that appears below each slide. Tap it to add notes.
 If you don’t see the Notes pane or it is completely minimized, click Notes on the task bar across
the bottom of the PowerPoint window
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Figure 59:Notes
Subtitles
You can choose which language the caption/subtitle text should be shown to your audience. This
feature requires Windows 10 and an up-to-date version of PowerPoint.
1. Select Slide Show > Subtitle Settings.

2. Set your Spoken Language.
3. Select Subtitle Language to see which languages PowerPoint can display on-screen as captions
or subtitles, and select the one you want.
4. In the Subtitle Settings menu, set the desired position of the captions or subtitles.
5. More appearance settings are available by selecting Subtitle Settings > More Settings
(Windows).
49
Figure 60:Subtitles
Set up your mobile apps
Get to your files from anywhere - at work, at home, or on the go.
Set up the Office apps on your mobile device.[2]
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Figure 61:Set up your mobile apps
51
MS Excel
Excel makes it easy to crunch numbers. With Excel, you can streamline data entry with AutoFill.
Then, get chart recommendations based on your data, and create them with one click. Or, easily
spot trends and patterns with data bars, color coding, and icons.
Figure 62:MS Excel
Create a workbook
1. Open Excel.
2. Select Blank workbook.
Or, press Ctrl+N.
52
Figure 63:Create a workbook
Enter data
To manually enter data:
1. Select an empty cell, such as A1, and then type text or a number.
2. Press Enter or Tab to move to the next cell.
Figure 64:To manually enter data:
To fill data in a series:
1. Enter the beginning of the series in two cells: such as Jan and Feb; or 2014 and 2015.
53
2. Select the two cells containing the series, and then drag the fill handle across or
down the cells.
Figure 65:To fill data in a series:
Insert a worksheet
 Select the plus icon at the bottom of the screen.

 Or, select Home > Insert > Insert Sheet.
Figure 66:Insert a worksheet
Rename a worksheet
 Double-click the sheet name on the Sheet tab to quickly rename it.
 Or, right-click on the Sheet tab, click Rename, and type a new name.
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Delete a worksheet
 Right-click the Sheet tab and select Delete.

 Or, select the sheet, and then select Home > Delete > Delete Sheet.
Figure 67:Delete a worksheet
Fill data automatically in worksheet cells
Use the Auto Fill feature to fill cells with data that follows a pattern or are based on data in other
cells.
1. Select one or more cells you want to use as a basis for filling additional cells.
For a series like 1, 2, 3, 4, 5..., type 1 and 2 in the first two cells. For the series 2, 4, 6,
8..., type 2 and 4.
For the series 2, 2, 2, 2..., type 2 in first cell only.
2. Drag the fill handle .
3. If needed, click Auto Fill Options and choose the option you want.
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Figure 68:Fill data automatically in worksheet cells
Figure 69:Fill data automatically in worksheet cells
Insert or delete a column
1. Select any cell within the column, then go to Home > Insert > Insert Sheet
Columns or Delete Sheet Columns.
2. Alternatively, right-click the top of the column, and then select Insert or Delete.
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Figure 70:Insert or delete a column
57
Insert or delete a row
1. Select any cell within the row, then go to Home > Insert > Insert Sheet Rows or Delete
Sheet Rows.
2. Alternatively, right-click the row number, and then select Insert or Delete.
58
Figure 74:Insert or delete a row
Figure 75:Insert or delete a row
Formatting options
59
When you select a row or column that has formatting applied, that formatting will be transferred
to a new row or column that you insert. If you don't want the formatting to be applied, you can
select the Insert Options button after you insert, and choose from one of the options as follows:
Figure 76:Formatting options
If the Insert Options button isn't visible, then go to File > Options > Advanced > in the Cut,
copy and paste group, check the Show Insert Options buttons option.
Hide columns
1. Select one or more columns, and then press Ctrl to select additional columns that aren't
adjacent.
2. Right-click the selected columns, and then select Hide.
Figure 77:Hide columns
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Figure 78:Hide columns
Note: The double line between two columns is an indicator that you've hidden a column.
Unhide columns
1. Select the adjacent columns for the hidden columns.

2. Right-click the selected columns, and then select Unhide.
Or double-click the double line between the two columns where hidden columns exist.
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Figure 79:Unhide columns
Move or copy cells and cell contents
Use Cut, Copy, and Paste to move or copy cell contents. Or copy specific contents or attributes
from the cells. For example, copy the resulting value of a formula without copying the formula,
or copy only the formula.
When you move or copy a cell, Excel moves or copies the cell, including formulas and their
resulting values, cell formats, and comments.
You can move cells in Excel by drag and dropping or using the Cut and Paste commands.
Move cells by drag and dropping
1. Select the cells or range of cells that you want to move or copy.
2. Point to the border of the selection.
3. When the pointer becomes a move pointer , drag the cell or range of cells to
another location.
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Figure 80:Move cells by drag and dropping
63
Move cells by using Cut and Paste
1. Select a cell or a cell range.
2. Select Home > Cut or press Ctrl + X.

3. Select a cell where you want to move the data.
4. Select Home > Paste or press Ctrl + V.
Figure 83:Move cells by using Cut and Paste
64
Copy cells in your worksheet using the Copy and Paste commands.
1. Select the cell or range of cells.
65
2. Select Copy or press Ctrl + C.
3. Select Paste or press Ctrl + V.
Figure 86:Copy cells in your worksheet using the Copy and Paste commands.
Figure 87:Copy cells in your worksheet using the Copy and Paste commands.
Available number formats in Excel
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In Excel, you can format numbers in cells for things like currency, percentages, decimals, dates,
phone numbers, or social security numbers.
1. Select a cell or a cell range.

2. On the Home tab, select Number from the drop-down.
Or, you can choose one of these options:

 Press CTRL + 1 and select Number.
 Right-click the cell or cell range, select Format Cells… , and select Number.
 Select the dialog box launcher next to Number and then

select Number.
3. Select the format you want.
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Figure 88:Available number formats in Excel
Figure 89:Available number formats in Excel
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Number formats
To see all available number formats, click the Dialog Box Launcher next to Number on
the Home tab in the Number group.
Figure 90:Number formats
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Overview of formulas in Excel
Get started on how to create formulas and use built-in functions to perform calculations and
solve problems.
Create a formula that refers to values in other cells
1. Select a cell.
2. Type the equal sign =.
Note: Formulas in Excel always begin with the equal sign.
3. Select a cell or type its address in the selected cell.
4. Enter an operator. For example, – for subtraction.
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5. Select the next cell, or type its address in the selected cell.
6. Press Enter. The result of the calculation appears in the cell with the formula.
See a formula
1. When a formula is entered into a cell, it also appears in the Formula bar.
2. To see a formula, select a cell, and it will appear in the formula bar.
Enter a formula that contains a built-in function
1. Select an empty cell.

2. Type an equal sign = and then type a function. For example, =SUM for getting the total
sales.
3. Type an opening parenthesis (.
4. Select the range of cells, and then type a closing parenthesis).
5. Press Enter to get the result.
Create and format tables
You can create and format a table, to visually group and analyze data.
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1. Insert a table in your spreadsheet. See Overview of Excel tables for more information.
2. Select a cell within your data.
3. Select Home > Format as Table.
4. Choose a style for your table.
5. In the Format as Table dialog box, set your cell range.
6. Mark if your table has headers.
7. Select OK.
Figure 93:Create and format tables
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Create a chart from start to finish
Charts help you visualize your data in a way that creates maximum impact on your audience.
Learn to create a chart and add a trendline.
Create a chart
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1. Select data for the chart.
2. Select Insert > Recommended Charts.
3. Select a chart on the Recommended Charts tab, to preview the chart.
Note: You can select the data you want in the chart and press ALT + F1 to create a chart
immediately, but it might not be the best chart for the data. If you don’t see a chart you
like, select the All-Charts tab to see all chart types.
4. Select a chart.
5. Select OK.
Figure 98:Create a chart
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Add a trendline
1. Select a chart.
2. Select Design > Add Chart Element.
3. Select Trendline and then select the type of trendline you want, such
as Linear, Exponential, Linear Forecast, or Moving Average.
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Figure 102:Add a trendline
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Share your Excel workbook with others
Share a workbook with others, right within Excel. You can let them edit the workbook or just
view it.
1. Select Share.
2. Select permissions and then Apply.
3. Add people.
4. Type a message if you like.
5. Select Send.[3]
Figure 106:Share your Excel workbook with others
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Create A Publication in Publisher
Publisher for Microsoft 365 Publisher 2019 Publisher 2016
Figure 112:Create A Publication in Publisher
Publisher is a desktop publishing application that helps you create visually rich, professional-
looking publications.
With Publisher on your PC, you can:
 Lay out content for a print or online publication in a variety of pre-designed templates.
 Create simple items like greeting cards and labels.
 Create complex projects like yearbooks, catalogs, and professional email newsletters.
Create with A Template
1. Open Publisher.
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If you're already in Publisher, select File > New.
2. Select or search for a template:
 Select a FEATURED template.

 Select BUILT-IN and select a template.
 Search for a template using:
 Search for online templates , or

 One of the Suggested searches.
3. Select Create.
Figure 113:Create with A Template
Add a text box
1. Select Home > Draw Text Box.

2. Drag the cross-shaped cursor to draw a box where you want to add text.
3. Type the text in the text box.
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If the text doesn't fit in the text box, make the text box bigger, or link it to another text
box.
Figure 114:Add a text box
Insert a picture
You can insert a picture from your computer, or insert an online picture from OneDrive or the
web.
1. Select Insert > Pictures or
Insert > Online Pictures.
2. Find the picture you want and select it.

3. Select Insert.
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Figure 115:Insert a picture
Save in Publisher
Save your business information to re-use
Save your business information to pre-populate fields, save time, and ensure consistency
1. Select Insert >Business Information
> Edit Business Information.
2. Select Add Logo to add a logo or image. Browse to the logo, and select Open.
3. For Business Information set name, type a name like Personal, School, or Company.
4. Select Save.
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Figure 116:Save in Publisher
Save your file
When you save your file to the cloud, you can share and collaborate with others, and get to your
files on your computer, tablet, or phone.
1. Select File > Save As.

2. Select OneDrive.
Save personal files to OneDrive - Personal, and work files to your company OneDrive.
You can also save to another location in the list, or add a location.
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Figure 117:Save your file
Design in Publisher
Link Text Boxes
If you have too much text to fit in a text box, select or create another text box and link them.
1. Select the overflow button .
The cursor changes to a pitcher .
2. Select the text box you want the text to flow into, or click anywhere on the page to create
a new text box for the overflow text.
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Figure 118:Link Text Boxes
Swap pictures
Drag and swap pictures from the scratch area to your layout until you find the layout you like.
1. Select a picture.
2. Drag the picture by the mountain icon where you want it.
3. When the pink highlight appears around the picture, release the mouse button.
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Figure 119:Swap pictures
Crop A Picture
Select the picture.
1. Select Picture Tools Format > Crop.

2. Use the cropping handles to size the picture:
 Drag a center handle to crop that side.
 Hold Ctrl and drag a center handle to crop evenly on two sides
 Hold Ctrl+Shift and drag a corner handle to crop all four sides evenly.
3. Click outside the picture to crop
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Figure 120:Crop A Picture
Add Effects to Pictures
You can add effects like shadow, reflection, glow, soft edges, bevel, and 3-D rotation to pictures.
1. Select a picture.
2. Select Picture Tools Format > Picture Effects.
3. Select an effect: Shadow, Reflection, Glow, Soft Edges, Bevel, or 3-D Rotation.
4. Select the effect you want.
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Figure 121:Add Effects to Pictures
Add a building block
Publisher offers hundreds of building blocks to use in your publications, like headings, calendars,
borders, and advertisements.
1. Select the Insert tab.

2. Select a building block:
 Page Parts
 Calendars
 Borders & Accents
 Advertisements
See all building blocks
 Select Show Building Block Library .

 Select a building block in the library, and then select Insert.
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Figure 122: see all building blocks
Create A Newsletter Using Publisher
Publisher for Microsoft 365, Publisher 2019, Publisher 2016, Publisher 2013, Publisher 2010
You can use Publisher to create and customize a newsletter.
Create a newsletter
1. Click Built-in > Newsletters and scroll down to find the Newsletters category.
(In Publisher 2010, click Newsletters under Most Popular.)
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2. Select a template, and under Customize, click the color scheme and font scheme that you
want.
3. Click the business information set that you want, or create a new one.
4. Under Options, choose One-page spread (if you plan to print your newsletter one or
double-sided) or Two-page spread (if you want to work with a design that includes
facing pages and you plan to print your newsletter on tabloid-sized paper).
5. Select the Include customer address check box if you want the customer address on the
newsletter itself for mailing rather than on a separate envelope.
6. Click Create.
7. Change the template to include things that you’ll want to reuse in future newsletters, like
a title and logo.
8. Save your new template and, from the Save As dialog that appears, navigate to the
location and folder you want, choose Publisher Template in the Save as type box.
9. Tip: You can tell Publisher where you always want to save your templates. If you got
to File > Options > Save and enter the path to the folder you want to contain all your
templates in Default personal templates location. If you do this a new tab,
named Custom, will also be available when you are creating a new publication and this
tab will contain all your personal templates.
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Resize the page or paper in Publisher
Figure 123:Save As
Publisher for Microsoft 365 Publisher 2019 Publisher 2016 Publisher 2013 Publisher 2010
Confusing the terms page and paper is pretty common. Simply put, the page is the content of
your publication and the paper is the sheet of paper on which the page is printed.
Change the page size
1. Select the Page Design tab.

2. In the Page Setup group, select Size and click the icon that represents the page size that
you want. For example, click Letter 8.5 x 11.
Tip: If you don’t see the size you want, either click More Preset Page Sizes or click Create
New Page Size to create a custom page size. For more info about creating new custom page
sizes.
Change The Paper Size
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The printer you use determines the paper sizes you can print on. To check the range of paper
sizes that your printer can print, look at the manual for your printer, or view the paper sizes that
are currently set for your printer in the Settings section of the Print tab.
To print your publication on sheets of paper that match the page size, be sure that the page size
and the paper size are the same. If you want to print your publication on a different size of
paper — for example, to create a bleed or to print multiple pages on one sheet — change only the
paper size.
1. Click File > Print.

2. In the Settings section, click the paper size drop-down and select a size from the Usable
Paper Sizes.
Structure The Page With Layout Guides
Use layout guides to organize text, pictures, and other objects into columns and rows so that your
publication has an ordered, consistent look.
What are layout guides?
Layout guides help you maintain the alignment of objects, such as pictures, text boxes, and
tables. When enabled, the layout guides give you visible guidance to align objects on the page.
Shapes, Pictures, Text Boxes, Tables, WordArt, and Grouped objects can align using their edges
or their midlines. Tables can also align using their gridlines. As you drag or resize an object over
a layout guide, the edges, midlines, and (in the case of tables) gridlines will briefly stick to the
guide giving you an indication of the guides location.
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Figure 124:layout guides
Layout guides include margin, column, row, and baseline guides.
1. Margin guides
2. Column guides
3. Row guides
4. Baseline guides
5. Ruler guides
You can use layout guides to create a grid on a master page. This grid appears on every page in
your publication where that master page is used.
Set up your publication to print on facing pages (like a book)
1. Click Page Design > Guides > Grid and Baseline Guides.
2. Click the Margin Guides tab.
3. Under Master Pages, select the Two-page master check box.
4. Under Margin Guides, enter the amount of space that you want for the page margins in
the Inside, Outside, Top, and Bottom boxes.
Set up the column and row guides
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2. Click the Grid Guides tab.
3. Under Column Guides, enter the number of columns that you want in the Columns box,
and then enter the amount of space that you want between the columns in
the Spacing box.
4. Under Row Guides, enter the number of rows that you want in the Rows box, and then
enter the amount of space that you want between the rows in the Spacing box.
5. Click OK.
6. Create text boxes for the columns by clicking Insert > Draw Text Box and then
dragging inside the columns that are defined by the layout guides.
Set up the baseline guides
Baseline guides help you to align text that is not linked between several text boxes in columns.
You can turn the text alignment on or off by selecting or clearing the Align text to baseline
guides check box (Home > Paragraph Settings > Indents and Spacing tab).
Note: You must have a text box selected to access the Indents and Spacing tab.
2. Click the Baseline Guides tab.
3. Under Horizontal Baseline, enter the amount of space that you want between baselines
in the Spacing box.
To view the baseline guides in your publication, click View, and then select
the Baselines check box.
Note: If you have East Asian editing languages installed you will click Horizontal
Baselines and Vertical Baselines.
In the Offset box, enter the amount of space you want between the first baseline guide and the
top margin.
Note: The offset is measured from the top margin, not the top of the text box. [4]
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Outlook
Introduction:
Microsoft Outlook is a versatile component of the Microsoft Office 2003 for users to manage
personal information and to communicate with others. It helps you in managing your email
messages, appointments, contacts, and tasks, as well as making reminders and tracking activities.
In this article, we will give a very brief introduction on some of the major functions of this
software.
Outlook is a popular email client used in enterprises. It is included in Office 2003 standard,
professional as well as Academic-License editions. Its popularity keeps on increasing due to the
feature-rich functions and its ability to keep in sync with mobile and embedded systems.
With Outlook on your PC, Mac or mobile device, you can:
 Organize your email to focus on the messages that matter most.

 Manage your calendar to schedule meetings and appointments.
 Share files from the cloud so everyone always has the latest version.
 Stay connected and productive wherever you are.
Add an email account:
1. Open Outlook and select File > Add Account.

2. If you haven't launched Outlook before, you'll see a welcome screen.
3. Enter your email address and select Connect.
4. If your screen looks different, enter your name, email address, and password, and
select Next.
5. If prompted, enter your password and select OK.
6. Select Finish.
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Figure 125:Add an email account:
Create and send email:
1. Choose New Email to start a new message.

2. Enter a name or email address in the To, Cc, or Bcc field.
3. If you don't see Bcc, see Show, hide, and view the Bcc box.
4. In Subject, type the subject of the email message.
5. Place the cursor in the body of the email message, and then start typing.
6. After typing your message, choose Send.
Use @mentions to get someone's attention:
1. In the body of the email message or calendar invite, enter the @ symbol and the first few
letters of the contact's first or last name.
2. When Outlook offers you one or more suggestions, choose the contact you want to
mention.
3. By default, their full name is included. You can delete a portion of the mention, for
example, everything other than the person's first name.
4. The mentioned contact is added to the To line of the email or the meeting invite.
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Figure 126:Create and send email:
Focused Inbox:
Focused Inbox helps you focus on the emails that matter most. It separates your inbox into two
tabs—Focused and Other.
If messages aren't sorted the way you like, you can move them and set where to deliver future
messages from that sender.
1. Select the Focused or Other tab.

2. Right-click the message you want to move and select Move to Other or Move to Focused.
To turn the Focused Inbox on or off:
 Select View > Show Focused Inbox.
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Figure 127:Focused Inbox:
Manage your calendar and contacts in Outlook:
Schedule an appointment
1. In Calendar, select New Appointment.

2. Add a Subject, Location, and the start and end times.
3. Select Invite Attendees to turn the appointment into a meeting.
4. Select Save & Close to finish, or Send if it's a meeting.
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Figure 128:Schedule an appointment
Use the Scheduling Assistant:
When you create a meeting, use the Scheduling Assistant to see when attendees and rooms are
available.
 From a new meeting request, select Scheduling Assistant.

 The shaded area with vertical bars shows the meeting time. Drag the bars to adjust the
meeting time.
 The grid shows when attendees are available. To the right of the meeting request, Outlook
shows suggested times and the number of conflicts.
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Figure 129:Use the Scheduling Assistant:
Add a contact:
1. Select the People icon.

2. Select New Contact or press Ctrl+N.
3. Enter a name and any other information that you want to include for the contact.
4. Select Save & New to create another contact, or Save & Close if you're done.
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Figure 130:Add a contact:
Collaborate in Outlook:
Share a file to collaborate on attachments
1. Select Attach File and choose a file.

2. If the file has a small cloud icon, it's already saved to the cloud, which lets you share and
work on it with others.
3. If it does not, select the drop-down arrow and select Upload to OneDrive.
4. Type a message and select Send.
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Figure 131:Share a file to collaborate on attachments
Set up an online meeting and shared notes:
To set up a meeting attendee can join remotely, select Teams Meeting. This inserts a link remote
attendee can use to join the meeting.
To set up a shared space for notes, select Meeting Notes. You can create a new OneNote
notebook, or select an existing notebook. A link to the notebook appears in the meeting request.
Figure 132:Set up an online meeting and shared notes:
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Figure 133:Set up an online meeting and shared notes:
Set up your Outlook mobile app:
1. Get to your files from anywhere - at work, at home, or on the go.

2. Set up the Office apps on your mobile device.[6]
Figure 134:Set up your Outlook mobile app:
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Documentation of MS access
Introduction of MS access:
The mid-1980s: Microsoft initially tried to sell a relational database product. Microsoft bought
the license to sell R: Base. The late-1980s: Microsoft started developing its own database
targeted for Microsoft Windows and OS/2. Mid 1992: Microsoft released a beta version of
Cirrus, a database product. It was given the official name of Access. Late 1992: Microsoft
released the first version of Access. Microsoft Access is a database management system (DBMS)
from Microsoft. It offers a combination of graphical user interface (GUI) and application
development tools with the relational Microsoft Jet Database Engine.
Microsoft Access is licensed as part of the Microsoft Office suite of applications. With Access,
users can design tables and forms and create complex queries, without having any programming
expertise.
Step 1) from desktop, 'New’ option.
Step 1) Right Click from Desktop and Click 'New'
Step 2) Click on 'Microsoft Access Database Option'
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Step 2) Below MS Access Application window will appear:
110
Steps 3) Press 'Esc'
This will open the MS Access windows application
How to Create a Database:
There are two ways to create Database in SQL Access:
Create Database from Template
Create a Blank Database
Create Database from Template
There are many situations where we need to start with some readymade database template for
given requirements.
MS Access provides many ready to use templates for such types of databases requirements
where the data structure is already defined.
You can keep customizing the template structure further as per our requirement.
MS Access Databases example includes Contacts, Student, Time tracking, etc.
111
Steps to create Database from Template
Step 1) With MS Access application open, Click on File.
The below window will appear. All the Database templates are displayed below.
112
Step 2) we can select any template by clicking on it. Click on Contact Template for further
reverence.
113
Step 3) File name box will appear with the default file name.
Database created and below window will appear.
114
Step 4) optionally, you can click on any of the objects from left navigation pane and open that
object for further references and work.
For, E.g. Clicking on 'Contact Detail' form will open 'Contact Detail' form as displayed below.
Create a Blank Database
Step 1) With MS Access application open, Click on File > New
115
Step 2) Click on 'Blank Database.'
Step 3) File name box will appear with the default file name.
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Figure 135:How to Create a Database:
How to Create Table
There are two ways to create Database in MS Access:
Create a Table from Design View
Create a Table from Datasheet View
Create Table – Datasheet View
Step 1) First Click Create tab. Then from Tables group, click Table.
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Step 2) System will display the default table created with 'Table1' name.
Step 3) To Rename Column, double click on Column Header and enter the new column Name.
118
Note that the Data type of Course_ID is 'AutoNumber.' Hence this is also the Unique Key of the
table.
Step 4) You can Add Column by clicking on any category from the 'Add & Delete' group.
Alternatively, you can also add a column by clicking on 'Click to Add'
For Example, click on 'Short Text' from the 'Add & Delete' group.
Step 5) Column will be added with the default name as 'Field1.'
119
Step 6) Click on Header and rename as 'COURSE_NAME.'
Step 7) Press 'Ctrl + S' and Enter the new table name to save the table.
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Step 8) You can also save new Name, Caption and Short description for any Column by clicking
on 'Name and Caption.' Click on it
Step 9) Dialog Box will appear. Add the following and Click on 'OK'
 'Name' - This is the actual name of the column.

 'Caption' - This is the user view name of the column.
 'Description' - This is the short description of the column name.
121
Name, Caption, and Description now exist.
Create Table – Design View
Step 1) First Click Create tab. Then from Tables group, click Table.
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Step 2) Table Dialog box appears. For each Field enter Filed Name, Data
Type and Description.
Steps 3) To Add Course_ID as Primary Key, select it and Click on 'Primary Key.' Course_Id will
be preceded by KEY ICON as shown below:
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Steps 4) Press 'Ctrl+S.' Enter the Table Name and Click OK
Figure 136:How to Create Table
How to create a form:
Create using Form
It is the simplest way to create the form which will:
 By default, populate all the column from the selected table in 'form view,'
 The user can delete non-required column manually
Step 1) Select the table for which we want to create the form and click on 'Form.'
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Step 2) Below window will appear.
Figure 137: Create using Form
Step 3) Right-click on any cell which we don't want to be part of final forms and click on
'Delete.'
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'Fax Number' field does not exist now.
Step 4) Press 'Ctrl+S' and enter new Form Name as 'Contact_Form2'. Click 'OK'.
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Result: New form with the name as 'Contact_Form2' exists under the "Forms" section. [5]
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Platform:
A computing platform or digital platform is the environment in which a piece of software is

executed. It may be the hardware or the operating system (OS), even a web browser and
associated application programming interfaces, or other underlying software, as long as
the program code is executed with it. Computing platforms have different abstraction levels,
including a computer architecture, an OS, or runtime libraries. A computing platform is the stage
on which computer programs can run.
A platform can be seen both as a constraint on the software development process, in that
different platforms provide different functionality and restrictions; and as an assistant to the
development process, in that they provide low-level functionality ready-made. For example, an
OS may be a platform that abstracts the underlying differences in hardware and provides a
generic command for saving files or accessing the network.
Microsoft office use IA-32, x86-64 platform for development.
IA-32
IA-32 (short for "Intel Architecture, 32-bit", sometimes also called i386 is the 32-bit version of
the x86 instruction set architecture, designed by Intel and first implemented in
the 80386 microprocessor in 1985. IA-32 is the first incarnation of x86 that supports 32-bit
computing; as a result, the "IA-32" term may be used as a metonym to refer to all x86 versions
that support 32-bit computing.
Within various programming language directives, IA-32 is still sometimes referred to as the
"i386" architecture. In some other contexts, certain iterations of the IA-32 ISA are sometimes
labelled i486, i586 and i686, referring to the instruction supersets offered by the 80486,
the P5 and the P6 microarchitectures respectively. These updates offered numerous additions
alongside the base IA-32 set, i.e. floating-point capabilities and the MMX extensions.
Intel was historically the largest manufacturer of IA-32 processors, with the second biggest
supplier having been AMD. During the 1990s, VIA, Transmeta and other chip manufacturers
also produced IA-32 compatible processors (e.g. Win Chip). In the modern era, Intel still
produces IA-32 processors under the Intel Quark microcontroller platform; however, since the
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2000s, the majority of manufacturers (Intel included) moved almost exclusively to implementing
CPUs based on the 64-bit variant of x86, x86-64. x86-64, by specification, offers legacy
operating modes that operate on the IA-32 ISA for backwards compatibility. Even given the
contemporary prevalence of x86-64, as of 2018, IA-32 protected mode versions of many modern
operating systems are still maintained, e.g. Microsoft Windows and the Debian Linux
distribution. In spite of IA-32's name (and causing some potential confusion), the 64-bit
evolution of x86 that originated out of AMD would not be known as "IA-64", that name instead
belonging to Intel's Itanium architecture.
x86-64
x86-64 (also known as x64, x86_64, AMD64 and Intel 64) is a 64-bit version of
the x86 instruction set, first released in 1999. It introduced two new modes of operation, 64-bit
mode and compatibility mode, along with a new 4-level paging mode.
With 64-bit mode and the new paging mode, it supports vastly larger amounts of virtual
memory and physical memory than was possible on its 32-bit predecessors, allowing programs to
store larger amounts of data in memory. x86-64 also expanded general-purpose registers to 64-
bit, as well extends the number of them from 8 (some of which had limited or fixed functionality,
e.g. for stack management) to 16 (fully general), and provides numerous other enhancements.
Floating point operations are supported via mandatory SSE2-like instructions, and x87/MMX
style registers are generally not used (but still available even in 64-bit mode); instead, a set of 16
vector registers, 128 bits each, is used. (Each register can store one or two double-precision
numbers or one to four single precision numbers, or various integer formats.) In 64-bit mode,
instructions are modified to support 64-bit operands and 64-bit addressing mode.
The compatibility mode defined in the architecture allows 16- and 32-bit user applications to run
unmodified, coexisting with 64-bit applications if the 64-bit operating system supports them. As
the full x86 16-bit and 32-bit instruction sets remain implemented in hardware without any
intervening emulation, these older executables can run with little or no performance
penalty, while newer or modified applications can take advantage of new features of the
processor design to achieve performance improvements. Also, a processor supporting x86-64
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still powers on in real mode for full backward compatibility with the 8086, as x86 processors
supporting protected mode have done since the 80286.
The original specification, created by AMD and released in 2000, has been implemented by
AMD, Intel and VIA. The AMD K8 microarchitecture, in the Opteron and Athlon 64 processors,
was the first to implement it. This was the first significant addition to the x86 architecture
designed by a company other than Intel. Intel was forced to follow suit and introduced a
modified Net Burst family which was software-compatible with AMD's specification. VIA
Technologies introduced x86-64 in their VIA Isaiah architecture, with the VIA Nano.
The x86-64 architecture is distinct from the Intel Itanium architecture (formerly IA-64), which is
not compatible on the native instruction set level with the x86 architecture. Operating systems
and applications compiled for one cannot be run on the other. [8]
Use case for MS Office
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Language used in MS office
MS office development
The backend of the office suite is mostly written in C++. Much of the code has been shared
across different platforms. The front-end (UI) is written using platform specific frameworks and
APIs to provide the users with the native look and feel of the platform they are working on. The
code written in C++ has been shared in mobile platforms too. They also discuss the issues they
faced when they tried to port the code to different platforms and also differences between major
C++ compilers. It is a must watch if you are into cross platform development.
Excel is not a database, it is a spreadsheet application. I have been told that Excel is written
mostly in C++ with some pieces written in C. Excel also has an API that is usually called from
Visual Basic for Applications (VBA) and so many people write extensions, macros, filters, etc.
in VBA. Some have even written full applications in VBA with Excel as the backing store (I
can't think of a reason for this, but some have, I know as I've been employed in the past turning
one of these applications into an application that better supports multiple users, etc.).
Since during the initial stages, C or C++ may have been the only option for them, but now they
are more likely to use the .NET framework for building apps, which they are so much promoting.
However, yeah, it's definitely not Java or Python.
C++
C++ is a cross-platform language that can be used to create high-performance applications. C++
was developed by Bjarne Stroustrup, as an extension to the C language. C++ gives programmers
a high level of control over system resources and memory. C++ is one of the world's most
popular programming languages. C++ can be found in today's operating systems, Graphical User
Interfaces, and embedded systems. C++ is an object-oriented programming language which gives
a clear structure to programs and allows code to be reused, lowering development costs. C++ is
portable and can be used to develop applications that can be adapted to multiple platforms. C++
is fun and easy to learn! As C++ is close to C# and Java, it makes it easy for programmers to
switch to C++ or vice versa.
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Supported languages:
You can select which language Microsoft To Do should use in your device's settings. If you'd
like to use the app in a different language, just update your device's primary language. Some
languages are only available for To Do on the web. Microsoft To Do is available in the following
languages: Afrikaans. Albanian, Amharic, Arabic
Add an editing or authoring language or set language:
The display and Help languages are the languages used in Office for display elements, such as
menu items, commands, and tabs, in addition to the Help file display language. The default
language appears in bold at the top of the list. The order of the languages in the display and Help
lists is the order in which languages are used by Office.
Language Accessory Pack for Office:
If a language accessory pack is described as having partial localization, some parts of Office may
still display in the language of your copy of Microsoft Office. If a language is listed only once,
for example German, then that pack includes the tools for all countries/regions that use that
language.
Change the language Office uses in its menus and proofing:
In Office, the language options are in the Set the Office Language Preferences dialog box. The
display and help languages can be set independently. For example, you could have everything
match the language of your operating system, or you could use a combination of languages for
your operating system, editing, display, and Help.
Check spelling and grammar in a different language:
If you need to add text that's in a language other than the one you normally use, Office can help
check spelling and grammar for you. Windows mac OS Web Click or tap where you're going to
add text, or select the text that you want to mark as a different language.[9]
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DBMS used in MS Office
Microsoft Access is a database management system (DBMS) from Microsoft that combines
the relational Microsoft Jet Database Engine with a graphical user interface and software-
development tools. It is a member of the Microsoft Office suite of applications, included in the
Professional and higher editions or sold separately. It is also a member of the Microsoft
365 suite. Latest versions have more protections.
Excel is not actually a DBMS ( MS-Access is ) and MS Word is not also a DBMS. DBMS stands
for Database Management system which implies that information is stored in a Database with
tables and records consisting of fields.
As we have learned before a Database Management System is a software that helps its users store
and effectively manage databases. It is a systematic system/software to create, store, manage,
manipulate, retrieves and update any kind of data.
One of the main applications of DBMS is that it can also be used to manage an accounting system.
And MS Access is one of the popular DBMS tools that is used for the same. As Microsoft’s primary
database program MS Access has many applications in the economic world.
Microsoft Access is an application found in Office, and is a Database Management

System(DBMS). Access allows the users to create and maintain relational databases. This
Relational Database Manager (RDBMS) uses a JET database engine along with forms, reports,
graphics and visual basic for custom program execution. [10]
133
Reference
1. MS Word, Sunday, 10 January 2021, https://support.microsoft.com/en-us/word

2. MS PowerPoint, Sunday, 10 January 2021, https://support.microsoft.com/en-
us/powerpoint
3. MS Excel, Tuesday, 12 January 2021, https://support.microsoft.com/en-us/excel
4. MS Publisher, Wednesday, 13 January 2021, https://support.microsoft.com/en-
us/publisher
5. MS Access, Sunday, 10 January 2021, https://support.microsoft.com/en-us/acess
6. Outlook, Tuesday, 12 January 2021, https://support.microsoft.com/en-us/outlook
7. Procedural documentation, Thursday, 14 January 2021,
https://study.com/academy/answer/what-is-a-procedural-
document.html#:~:text=Answer%20and%20Explanation%3A&text=A%20procedural%2
0document%20is%20the,outlines%20the%20procedure%20for%20something
8. Programming Language, Sunday, 10 January 2021, https://www.quora.com/In-which-
programming-language-is-Microsoft-Office-written
9. Platform , Friday, 15 January 2021, https://en.wikipedia.org/wiki/Microsoft_Office
10. DBMS, Monday, 11 January 2021,
https://en.wikipedia.org/wiki/Microsoft_Access#:~:text=Microsoft%20Access%20is%20
a%20database,interface%20and%20software%2Ddevelopment%20tools
134

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Technical and Business Writing

Kiran shehzadi 17-ARID-5505

Kinza Afzal 17-ARID-5504

Ayesha zainab 17-ARID-5586

Zafar Iqbal 17-ARID-5562

Shehzad asghar 17-ARID-5548

Pir Mehr Ali Shah

Arid Agriculture University

Microsoft Office is a collection of office-related applications. Each application serves a unique

Figure 1:MS Office

We do Procedural documentation to explain MS office, which is used to help users to do

 Tips and help embedded in the user interface

1. Open the File tab.

Figure 2:Create a document

2. And click New.

Figure 4:Create a document

Add and format text

1. To format, select the text.

Figure 6:Add and format text

Figure 7:Add and format text

Design and edit in Word

1. On the Home tab, select a style.

Figure 9:Use Styles

Themes add a professional look to your document.

1. Select Design > Themes.

Check spelling and grammar

1. Right-click the word.

Figure 11:Check spelling and grammar

Find and replace text

1. Select Home > Replace.

Figure 13:Find and replace text

Figure 15:Find and replace text

Figure 17:Find and replace text

Add Pictures, Shapes, SmartArt, Chart, and more

1. Select the Insert tab.

2. Select what you want to add:

Figure 19:Add Pictures, Shapes, SmartArt, Chart, and more

Figure 21:Add Pictures, Shapes, SmartArt, Chart, and more

Figure 24:Add Pictures, Shapes, SmartArt, Chart, and more

Figure 26:Add Pictures, Shapes, SmartArt, Chart, and more

Figure 29:Add Pictures, Shapes, SmartArt, Chart, and more

 SmartArt - select SmartArt, choose a SmartArt Graphic, and select OK.

Figure 31:Add Pictures, Shapes, SmartArt, Chart, and more

Figure 34:Add Pictures, Shapes, SmartArt, Chart, and more

1. Select the page Layout and then click the Themes.

Figure 35:Add Pictures, Shapes, SmartArt, Chart, and more

Figure 36:Save the document in simple form

Save your document to OneDrive in Word

 Select File > Save As.

 If you haven’t signed in, do that now by clicking Sign In.

Figure 39:Save your document to OneDrive in Word

Share your document

To share a file from within Word:

1. Select Share on the ribbon.

Or, select File > Share.

With PowerPoint on your PC, Mac, or mobile device:

 Create presentations from scratch or a template.

Figure 42:Create a presentation

1. Select the slide you want your new slide to follow.

Add and format text

1. Place the cursor where you want, and type.