READING AND WRITING

Final Requirement (2nd Semester)

Professional Correspondence Documents

Rationale: This task aims to showcase the students’ writing skills in application of the
concepts, requirements, and features of various professional correspondences. The
task also reinforces practical application of the competencies learned in Reading and
Writing in composing application letters, resumes, and other business circulars.

Objectives: The learner:

1. understands the requirements of composing professional correspondence.
2. produces each type of professional correspondence following the
properties of well-written texts and process approach to writing.
a. Resume
b. Application Letter
c. Office Memorandum (Memo)
d. Minutes of the Meeting

MECHANICS FOR FINAL REQUIREMENT:

1. It will be an individual submission following the guidelines provided.
2. The documents should observe the standard format.
3. The resume will be graded according to the following criteria: Style, Appearance,
and Tone; Grammar, Spelling, and Punctuation; Contact Information;
Education Section; Experience Section; and Skills and Interests.
4. The application essay will be graded according to the following criteria: Purpose;
Development; Persona; Language Use; Organization; and Conventions.
5. The professional correspondences will be graded according to the following criteria:
Audience and Purpose (memo)/Content (meeting minutes); Organization;
Elaboration; and Use of Language for both.
6. The situation for the meeting minutes will be provided in a video of a sample
business meeting which will be shown in class. Another option for the teacher will
be a reading activity of a meeting transcript. The students will be tasked to draft the
meeting minutes on the day itself.
7. The final requirement documents shall follow the following format: traditional
fonts, 10-12 pts., 1” margin all sides, and printed on A4 size paper.
8. Kindly print the rubric of your paper and attach it to the output.

Breakdown of scores:
Application essay 30 points
Resume 30 points
Office Memo 20 points
Minutes of the Meeting 20 points
TOTAL 100 points

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 RUBRIC FOR RESUME
SATISFACTORY
CRITERIA EXCELLENT (5) UNACCEPTABLE (1)
(3)
 Fills one page without  Resume appears  Exceeds one page.
Style, overcrowding. crowded but doesn’t  Does not fill majority of one
Appearance, &  Margins are acceptable. exceed one page. page.
Tone  Font style & size is readable.  Less than two  Margins are less than ½ inch
 Formatting is consistent. formatting errors. or more than 1 inch.
Goal: To ensure
your strengths are  Relevant information appears  Font style is unreadable.
highlighted for at the top half of the page.  Text size is not between 10
your specific  Section headings reflect and 12.
audience and the content, and content
resume is substantiates headings.
polished and easy  Resume is targeted to program.
to read.
Grammar,  Error-free spelling.  Contains 1-2 minor  Resume contains 3 or more
Spelling, &  Error-free punctuation. errors. individual errors.
Punctuation  Error-free spacing.  Has a pattern of a  Has a pattern of 2 or more of
Goal: To ensure  Grammar is appropriate. single error (e.g. some the same error.
your resume is bullets have periods,
polished. some don’t)
Contact  Includes name, address, email,  Name doesn’t stand  Missing name, address, email,
Information and phone number. out. or phone number.
Goal: To ensure  Name stands out on the  Email used is too  Email used is inappropriate or
that the resume (big and bold letters). casual. unprofessional.
interviewer can  Provides professional email.
contact you.
Education  Entries are in reverse  Degree is abbreviated.  Entries are not in reverse
Section chronological order. (BA) chronological order.
 Degree is spelled out.  Missing declared major/s.
 Course work listed is relevant.  Entry is missing details (name,
Goal: To convey
 Each institution includes name, location, date).
academic
qualifications and location, and dates.  Irrelevant or outdated
training.  Relevance of study abroad, information is listed.
research, & honors is revealed.
 Entries are in reverse  Entries are in reverse  Entries are not in reverse
chronological order. chronological order. chronological order
Experience  Organization name, position  Entries have a pattern  3 or more entries do not
Section title, and dates are included. of one type of error. include organization name,
 Bullets begin with strong  Action verbs are weak. dates, position title, or location
action verbs and in correct  Verb tense is incorrect  Bullets are written in complete
Goal: To verb tense. for one entry. sentences
contextualize your  Personal pronouns are omitted  Bullets are not concise  Verb tense is incorrect for 2 or
skills and  Bullets are concise, direct, & or direct and do not more entries
qualifications, indicate accomplishments. indicate  Bullets are wordy, vague, or do
showing  Results are quantified. accomplishments. not indicate one’s
relevance to the  Bullets are listed in order of  Bullets are written in accomplishments.
position desired. importance. complete sentences.  Irrelevant or outdated
information is listed
 Listings are concise, specific,  Level of proficiency is  Items are wordy
and relevant to the reader not indicated for  Items are vague or irrelevant
Skills and  Level of proficiency is language or computer
Interests indicated for language or skills
computer skills

TOTAL: _______/30

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 RUBRIC FOR APPLICATION ESSAY
VGE GE SE LE N
CRITERIA (To a very (To a great (To some (To a little (Not at
great extent) extent) extent) extent) all)
A. Purpose (5 points)
 Essay maintains a clear, specific, and
prompt appropriate focus that develops a clear,
5 4 3 2 1
consistent main idea throughout the entire
essay.
B. Development (5 points)
 NARRATION: Writer has a clear focus of
scene, summary or both, when appropriate, and
it is clear why the writer has developed the
narrative in this manner.
5 4 3 2 1
 DESCRIPTION: Writer has provided
enough detail for the reader to easily follow the
essay, in a “show, don’t tell” manner with no
extra details.
C. Persona (5 points)
 Writer comes across appropriately to the
essay’s target audience. Essay uses appropriate
5 4 3 2 1
tone and details to present writer as compelling
candidate for admission.
D. Language Use (5 points)
 Writer uses intentional and vivid
language choices that make writer’s voice rich,
personal, and honest and very distinctive.
 It is devoid of clichés, vagueness, and 5 4 3 2 1
laziness with language.
 It directly aids in achieving the essay’s
purpose.
E. Organization (5 points)
 The structure establishes a relationship
between and among ideas or events and 5 4 3 2 1
transitions help to clarify the order of events.
F. Conventions (5 points)
 Exhibits EXCELLENT CONTROL of
grammatical conventions appropriate to the
writing task: standard usage including 5 4 3 2 1
agreement, tense and case; and mechanics
(spelling, capitalization, punctuation).
TOTAL ___ /30

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 RUBRIC FOR OFFICE MEMORANDUM (MEMO)
VGE GE LE N
CRITERIA (To a very great (To a great (To a little
extent) extent) extent) (Not at all)

A. Audience and Purpose

 Consistently uses businesslike language to
address the intended audience;
5 4 3 2
purposefully introduces and communicates
the memo's purpose.
B. Organization
 Follows a conventional format for the
specified type of memo; clearly and logically
5 4 3 2
presents information. Each idea is distinctly
connected to the next.
C. Elaboration
 Provides an appropriate amount of detail.
The memo is concise but includes all 5 4 3 2
necessary data.
D. Use of Language
 Shows overall clarity and fluency; concisely
presents information; few, if any, 5 4 3 2
mechanical errors.
TOTAL ___ /20

RUBRIC FOR MINUTES OF THE MEETING

VGE GE LE N
CRITERIA (To a very great (To a great (To a little
extent) extent) extent) (Not at all)

A. Content
 The headings are appropriately labeled
and includes all pertinent information.
New business is detailed, as well as the 5 4 3 2
assignments of the members of the
meeting.
B. Organization
 Follows a conventional format for the
specified type of minutes; clearly and
logically presents information. There is a 5 4 3 2
detailed chronological description of all
the events.
C. Elaboration
 Provides an appropriate amount of detail.
The minutes is concise but includes all 5 4 3 2
necessary information about the meeting.
D. Use of Language
 Shows overall clarity and fluency;
concisely presents information; few, if any, 5 4 3 2
mechanical errors.
TOTAL ___ /20

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