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Program Budgetary Needs Assessment

Brittany Kelly

Grand Canyon University

EAD 510 Education Finance

Lisset Pickens

January 19, 2022

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Program Budgetary Needs Assessment

Part 1: Budget Summary

Using the Small Group Sample Budget, this budget includes the money coming in and

out of the account for the band program at Smith Junior High School. This is a program at the

school that allows students to learn about and play instruments in the school’s band. It is an

academic program yet also an extracurricular program, as well. It requires equipment,

advertisement, travel, and many other needs that cost a certain amount of money. Participants in

this program are broken up into two groups, high school students and middle school students.

Budget expenditures for this program seem to be consistent from year to year, however

the amount of each expenditure may vary from year to year. Each year $1,000 is put into the

account for unexpected expenditures. Expenditures include new equipment, replacement

equipment, and repairs and maintenance to the instruments and concert wear that the program

already has in their possession. Expenditures also include travel, awards, publicity and printing,

contest and festival fees, contractual fees, and upkeep or new material for the music library.

The current revenue for this program consists of the allotted amount given by the school,

booster club donations, membership and rental fees from students, income from the student store,

and fundraisers. All of this money given and received from all the various places makes up the

revenue of the program. The possible non-budgetary resources that the program uses are

volunteer chaperones on the trips taken, as well as the food that is consumed by the students,

volunteers, and faculty during those trips. The facilities that the band plays in. The equipment

that the school provides could consist of music stands and chairs.
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Although in the sample budget it does not say who monitors the budget, however it

would be assumed that the band director, the administrators, and the secretary keeps this budget

monitored. Each time there is money that comes in or out of the account, it needs to be

monitored and looked at. At the end of the year there is a report completed, like the sample

shown, that gives details of the money that was spent and collected. If an unexpected expenditure

should arise, then currently, within the two years provided by the sample budget, there would be

$2,000 that should cover the unexpected. Hopefully there is nothing unforeseen that would be

more expensive than the $2,000 allotted for contingencies.

Part 2: Program Budgetary Needs Assessment Survey

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