Global Institute

Level 7, 140 Elizabeth Street, Sydney NSW 2000

Ph: 02 8076 8000
Email: studentservices@globalinstitute.edu.au

Web: www.globalinstitute.edu.au
ABN: 35 601 110 178

Assessment Cover Sheet

Student Name
Student ID GI
Unit Code / Unit Name BSBADM502 Manage meetings
Assessment No. 2
Date of Submission

Student Declaration:
I certify that:
 I declare that the work submitted is my own, and has not been copied or plagiarised from any person or source.
 I have read the Assessment and Student Handbook and I understand all the rules and guidelines for undertaking
assessments.
 I give permission for my assessment material to be used for continuous improvement purposes.

Student Signature:------------------------------------------------------
Date:-------/-------/-------

Result: □ Satisfactory | □ Not Satisfactory

Trainer/Assessor Feedback

Student Declaration: I declare that I have been Trainer/Assessor Declaration: I declare that I have
assessed in this unit, and I have been advised of my conducted a fair, valid, reliable and flexible assessment with
result. I also am aware of my appeal rights. this student, and I have provided appropriate feedback
Name: ____________________________ Name: ____________________________
Signature: ____________________________ Signature: __________________________
Date: ____/_____/____ Date: ____/_____/_____

Tear off from

here………………………………………………………………………………………………….......................................................................
......

Assessment Acknowledgement Receipt

Student Name: Student ID: GI
Unit Code /Name: BSBADM502 Manage meetings Assessment No: 2

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 Global Institute
Level 7, 140 Elizabeth Street, Sydney NSW 2000
Ph: 02 8076 8000
Email: studentservices@globalinstitute.edu.au

Web: www.globalinstitute.edu.au
ABN: 35 601 110 178

Trainer/Assessor Signature: Date:

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Assessment Task 2 BSBADM502

Assessment Task 2 – Conduct and follow up a meeting

Performance objective
You will demonstrate the skills and knowledge required to conduct meetings, and to ensure that the
desired outcomes of the meeting are achieved. You are then to demonstrate the skills and knowledge
required to review the outcomes of a meeting and to facilitate the follow-up activities that occur
afterwards to ensure that agreed actions are completed and discussions from the meeting are recorded
and stored correctly. The assessment task is due on the date specified by your assessor.

Assessment description
In this assessment you are required to conduct the meeting that you planned in Assessment Task 1.
You will conduct the meeting, review the minutes to ensure they are a true and accurate record of the
meeting.

Procedure
1. Prepare to conduct your meeting. Access the action plan you developed in Assessment Task 1.
Review this action plan and ensure that all tasks have been completed in preparation for the
meeting.
2. Conduct and chair the meeting in accordance with the meeting agenda you developed in
Assessment Task 1
a. Provide the minute-taker with the meeting minutes’ template which is located on Moodle
as Appendix B – Minutes and brief them on the organisational requirements for taking
meeting minutes.
b. Collect the minutes from the minute-taker at the conclusion of the meeting.
3. Ask meeting participants to complete the Meeting Participant Evaluation Form attached to
this assessment as Appendix 1.
4. Ask the minute-taker to complete the Minute-taker Evaluation Form attached to this
assessment as Appendix 2.
5. Describe at least one problem encountered during your meeting and state how did you solve
this problem?
6. Check the minutes to make sure they are complete and accurate, as well as to ensure correct
spelling, grammar and use of the template in line with organisational requirements.
7. Make corrections to the minutes as required and store it according to organisational policy.
8. Email the meeting minutes to meeting participants in line with organisational requirements,
along with any follow-up documentation required by the meeting outcomes. Provide screen
shot of the email including:
 participants
 Appropriate message

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Assessment Task 2 BSBADM502

 Attached meeting minutes

Submissions
You must submit:

● a completed Meeting Participant Evaluation Form (Appendix 1 attached to this assessment)

● a completed Minute-taker Evaluation Form (Appendix 2 attached to this assessment)

● completed and revised meeting minutes

● problem encountered during the meeting

● screen shot of email, you sent to distribute the meeting minutes

Your assessor will be looking for:

 running the meeting and following up

 organise, take part in and chair a meeting

 record and store meeting documentation

 follow organisational policies and procedures

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Assessment Task 2 BSBADM502

Appendix 1: Meeting participant evaluation form

Candidate name

Strongly Agree

Disagree

Disagree
Strongly
Neutral
Agree
The meeting started on time.

The meeting purpose was clear.

The chairperson kept discussions focused on achieving

the purpose of the meeting.
The chairperson maintained control of the meeting
throughout the duration.
The chairperson ensured all participants were involved
in discussions.
The chairperson facilitated the problem-solving activity
to resolve any issues.
The chairperson facilitated decision-making to ensure
required decisions were made.

The meeting followed the agenda.

The desired outcome for the meeting was achieved.

The meeting concluded on time.

General feedback regarding the way in which the meeting was conducted:

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Assessment Task 2 BSBADM502

Appendix 2: Minute-taker evaluation form

Candidate name

Strongly Agree

Disagree

Disagree
Strongly
Neutral
Agree
The chairperson clearly explained the meeting purpose
and the expected outcomes.
I was provided with a list of the attendees and their
roles prior to the meeting.
I was provided a copy of a minute template to use to
record the meeting discussions.
The chairperson explained any organisational
requirements/conventions for recording the meeting
minutes.
The chairperson explained the required method for
recording meeting notes and their expectations with
regards to the level of detail of information recorded.
I was provided with examples of previous minutes to
assist me with understanding what was required.

It was clear to me what was expected.

General feedback regarding the information you were provided regarding taking minutes
for the meeting:

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