NIFT EXAMINATION AND EVALUATION

POLICY

(Effective from 2012 – 13 session)

*****

NATIONAL INSTITUTE OF FASHION TECHNOLOGY

COE DEPT, Head Office, New Delhi
Hauz Khas, New Delhi - 110 016
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INDEX

6.0 Objective
6.1 Introduction
6.2 Eligibility Criteria for appearing in Examinations
6.3 Admit card
6.4 Log Book
6.5 Evaluation Methods
i) Jury Based Evaluation / Graduation Project
ii) Written Examination
6.6 Jury Composition
i) Graduation Project
ii) Process Based subjects
iii) Industry Internship/Industry Survey/Craft Cluster
6.7 Process for Conduct of Jury
6.8 Submission of Assignments
6.9 Common Examination Board (CEB)
i) Mid-Term Examination
ii) End-Term Examination
6.10 Pattern of Question Paper for MTE and ETE:
6.11 Guidelines for Common Examination (MTE & ETE)
6.12 Evaluation Matrix
6.13 Nomination & Guidelines of Paper Setters
6.14 Nomination & Guidelines of Evaluators
6.15 Guidelines for Invigilators
6.16 Examination Regulations for Candidates
6.17 Award of Grades and Calculation of SGPA/CGPA
6.18 Equivalent Percentage
6.19 Moderation
6.20 Moderation Committee and its Role
6.21 Feedback
6.22 Procedure for Declaration of Result
6.23 Re-examination
A) Assignments and Mid-Term Examination
B) End Term Examination
C) Process Based / Non-CEB / Jury Subjects
D) Industry Internship / Craft Cluster Interaction
E) Graduation Project / Research Project/ Design Collection/ Dissertation
6.24 Evaluation of Industry Internship and Craft Cluster Interaction
6.25 Credit Equivalence for International Exchange Students
6.26 Counseling, Re-evaluation and Appeal
6.27 Promotion Policy
6.28 Retention of Evaluation Sheets

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NIFT Examination & Evaluation Policy

(Effective from 2012 – 13 Session)

6.0 Objective:

The objective of any Examination & Evaluation Policy is to assess and improve the quality of student
learning. It is an essential component of teaching learning process during the progression of a course.

The Examination & Evaluation Policy of NIFT has been formulated to address all issues concerning the
evaluation process in UG & PG programmes in an organized, efficient, fair, transparent and professional
manner. The process and procedures help achieve benchmarking across the NIFT Centres.

Performance evaluation of the students' work is based on demonstration of all round capabilities and
application across all criteria laid down for specific subject evaluation and overall performance in the end
semester examination/ evaluation by jury system.

The emphasis is on students' capabilities in applying acquired learning in a multi - dimensional manner, to
demonstrate an overall growth and maturity of application across all subject inputs. This is an all -
important parameter in subjects and semester evaluation.

6.1 Introduction:

NIFT uses a multi method approach towards assessing & evaluating the students. The continuous and
comprehensive evaluation through the semester for all subjects for all programmes across all NIFT
Centres, will include various components as detailed below:
i Assignments
ii Mid-Term Evaluation (MTE)
iii End-Term Examination (ETE) / Jury

Each of these components holds an important function towards the comprehensive assessment of the
students. The Assignments given to a student during the semester help him assess his acquiring of
necessary skills and knowledge and improve on the gaps assessed assisted by the concerned faculty.
This will encourage the student in improving the over all grades as an opportunity will be given to improve
the assignments if they are not upto the mark.

The MTE will familiarize and acclimatize the students of the pattern of the ETE. The assessment will be
made on the knowledge gained and skills acquired in the first half of the semester.

The ETE will be the final examination of the semester for the assessment of the students. Thus, there will
be continuous opportunities throughout the semester for assessment and improvement.

The policy will cover all aspects of the evaluation like eligibility, process of examination, guidelines for
paper setters, evaluators, invigilators, students etc., award of grades, moderation, Re-examination &
allied issues.

6.2 Eligibility Criteria for appearing in Examinations

Students fulfilling the following criteria will be allowed to appear in the examinations:

i. Paid all the fees and dues to the Institute.

ii. Has overall minimum prescribed attendance in a semester and also in each subject as per
attendance policy.

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6.3 Admit Card

Admit card will be issued to all students eligible for appearing in the ETE.
i. Each student shall fill the application form for issue of the Admit Card and submit to their
respective CC.
ii. Students will be issued the admit card at least 3 days prior to commencement of the end
semester exams.
iii. The date of issue of the admit card to all students will be notified by the Centre’s COE. It is then
the students' responsibility to collect their admit cards from the department.
iv. No student without the admit card will be allowed to sit for the examination.
v. The student who do not receive the admit card before the beginning of the end
semester exam, should contact the respective CC and the Centre Director.
vi. The eligibility of the student vis-a-vis attendance, submission of prior work, etc will be
verified before issuing the admit card.
vii. The admit card shall be issued by the centre COE and the department CC jointly.
viii. The final evaluation would not be accepted/ undertaken in case the student does not
have the admit card.
ix. It is the responsibility of the COE to verify the eligibility of the student (payment of fees,
attendance etc.) for the appearing in the examination before issuing the admit card.
x. Penalty for issue of duplicate admit card is Rs. 100/-.

6.4 Log Book

i. The log book is a mandatory document for the final submission/ evaluation.
ii. The format of the log book may be referred at (Annexure 6 A)
iii. Penalty for issue of duplicate log book is Rs. 250.
iv. A log book has to be maintained for all process based subjects, for the usage of labs, workshops,
design studios etc. The log book will be issued by COE at centre at the beginning of semester.
Students must carry the log book with them whenever they meet the mentor and/or use the
labs/workshops for their project/class work. It shall be the duty of the Mentor/Lab Asst. to make
clear and speaking notes on the log books about the purpose of visit, duration, status of the
project(both at the beginning of the visit and end), instructions given to the students for
compliance and any other remarks pertaining to the project.
v. Students should not in any case be asked to write the log books. The log book shall be submitted
to the COE before the end of the semester by the announced date for evaluation. Failure to
maintain a regular log of activity or an unsatisfactory log book shall be presumed to indicate that
the student has defaulted in preparation of the project and may result in the student being
debarred from appearance before the jury.
vi. The log book will be referred to review the number of hours the facilities are being availed by the
students apart from scheduled class hours and in assessing the quality time spent by the
students towards completion of the project.
vii. Log book shall be placed officially before the internal jury and kept on record with the COE
thereafter till the final results are declared and finalized.

6.5 Evaluation Methods :

Various evaluation methods and instruments will be used for evaluating students of all disciplines.
However, the specific evaluation methodology used for a particular course shall be specified in the course
outline/ Evaluation Matrix of individual courses.

The various evaluation methods are as under:

I. Jury Based Evaluation

i. Graduation Project Jury / Research Project Jury
ii. Design Collection Jury
iii. Dissertation Jury
iv. Process Based Subject Jury

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v. Industry Internship Jury

vi. Industry Survey Jury
vii. Craft Cluster Jury

Evaluation Weightage

a) Graduation Project / Research Project / Design Collection / Dissertation Jury

Guide/Mentor - 20%
Internal Jury - 40%
End term Jury/Final Assessment - 40%

b) Process Based Subject Jury

i. Continuous evaluation - 40%
ii. Mid Term evaluation - 20%
iii. End Term Jury - 40%

c) Industry Internship/ Industry Survey/ Craft Cluster

i. Mentor - 20%
ii. End term/End Module Jury - 80%

II. Written Examinations

i. Assignments
ii. Mid-term
iii. End-term

Evaluation Weightage

The Overall weightage of the above components shall generally be as under unless specified in any
courses
i. Assignments : 40%
ii. Mid-term : 20%
iii. End-term / Jury : 40%

6.6 Jury Composition

The jury composition for all process based subjects shall have to be pre-approved by DG-NIFT as per the
following routing.
CCs → CPs→ Dean(A)→ DG-NIFT

Centre Directors should be kept informed by the Centre Coordinators (CCs)

i. Graduation Project

Internal jury

i. 2-4 internal faculty members of the concerned department

ii. The guide/mentor will neither evaluate his/her own group nor will be present even as an
observer during the presentation of his/her mentee(s).
External Jury

i. 2 professional experts or faculty from other recognized - institutions/ industry of excellence in

the related fields.

ii. 1 faculty from same discipline of different centres.

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iii. 1 faculty member from same discipline of same centre (other than mentor)

iv. The guide/mentor will not be present during the presentation of his/her mentee(s). All marks
given by various jury members would be interpolated and an average would be taken out for
various criteria of evaluation.

ii. Process Based subjects

i. 2 faculty experts from other departments of the same centre and/or industry expert.
ii. 1 faculty member from same discipline of same centre (other than mentor)
iii. The subject anchor faculty shall not be a part of the jury and will not be present even as an
observer during the presentation of his/her student/class.

iii. Industry Internship/Industry Survey / Craft Cluster

i. 2 professional experts or faculty from other recognized institutions/ industry of excellence of

related field.
ii. 1 faculty of other departments of the same centre.
iii. The subject anchor faculty shall not be part of jury and will not be present even as an observer
during the presentation of his/her student/class.

The External professional Expert / Faculty should be from the same station. If such expert is not available
in the same station and it requires the travel from outside, permission will be sought from the DG giving a
panel of double the number of required experts.

6.7 Process for Conduct of Jury

i. All jury members would be oriented towards events of that particular semester in the
discipline prior to the jury proceedings.
ii. All jury members shall assign marks independently and confidentially for each student.
iii. All marks given by various jury members would be interpolated and an average would be
taken out for various criteria of evaluation by COE Centre.
iv. All comments and marks given by various jury members would be compiled and formally
documented by COE Centre
v. In case of a student receiving a FAIL grade, detailed comments &explanation would be
compiled.
vi. The mentor/ guide will evaluate separately on 20% weightage of marks before the jury
commences. These marks will not be shown / indicated to the members of the jury.
vii. In case a student gets FOLLOW UP assignments, all details of the jury comments would be
compiled. In addition, the recommended task/ assignments to be done as follow up by a
student would be mentioned along with date of completion and evaluation. An undertaking
(format at Annexure 6 B) would have to be taken from the student that in case of not being
able to meet with the deadline and the minimum level of competence required, the student
will be declared FAIL and would have to repeat the semester.
viii. In case of juries which have external members, the department CP will prepare the master
plan of faculty movements across centres at least one month in advance. This shall be done
in consultation with CCs and Centre Director at different centres.
ix. The mentor in subjects which are individually guided will not be a part of the jury evaluation
process.
x. The process of selection and nomination of jury for the End Term as well as the Re-
Examinations should be objective and transparent and not only inspiring the confidence of
students but upholding the best traditions of academic institutions.
xi. The members on Term End Examination Jury and Re-examination Jury should always be
same to eliminate scope of any bias.
xii. The specific jury norms for individual departments have been placed at Annexure 6 C to K.

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6.8 Submission of Assignments

The schedule of submission of assignments (Annexure 6 – M & N) by the students shall be displayed on
st th
the notice board by COE- Cell at centres in the beginning of semester and then every fortnight [1 & 16
of every month]. It will be circulated through the concerned faculty and also posted on the website. The
COE Cell shall maintain a register to monitor submission of assignments.
The student will submit the assignment to the COE- Cell. They would be issued a receipt indicating the
time and date of submission of assignments. Details of assignments shall be entered in the register being
maintained by COE- Cell in every centre at the time of receipt. Format of the Register and Guidelines for
procedure of submission is at Annexure 6 – O & P.

All assignments received by specified date and time shall be listed and forwarded in a sealed cover by
the COE immediately after the expiry of said date to the faculty concerned for evaluation. The faculty will
be required to acknowledge the receipt of the assignment which will be kept by the COE. The students
whose assignment is not upto the mark (receiving less than 50% marks) will be allowed to re-submit the
assignment within one week, thus giving an opportunity for improvement. However, the re-submitted
assignment i.e. the improvement assignment will not be given more than 50% marks. The decision in this
regard will be taken together by the teaching faculty and CC.

All assignments submitted late i.e. after the due date and time (except the improvement assignment as
given above) shall be kept separately by the COE and may be evaluated only after a specific decision in
this regard is taken by an Empowered Committee at the centre level consisting of COE, CC of concerned
department and one nominated faculty (outside the department concerned). This committee shall take in-
to account reasons if any, for late submission and may recommend one of the following;

i. To accept the assignment

ii. To reject the assignment
iii. To accept the assignment with penalty of marks (Maximum penalty of 50% marks)

Students may obtain receipts for the submission of their work. The committee shall record clear and
cogent reasons for their decision. If the reasons for late submission are considered
inadequate/inappropriate such assignments shall not be evaluated and the student concerned will be
informed accordingly and awarded 'ZERO' marks. The committee's decisions are final and binding for the
student.

In cases where students have been unable to submit the assignments in time for any reason, the
students may be guided by the faculty / CCs to submit the assignment so that one of the above decisions
can be taken and the same may be put up on the notice board.

The evaluation of assignments will be done by the faculty concerned and the certified copy of marksheet
along with the assignments shall be handed over to the COE-Cell normally within seven working days
from the receipt of assignments for the evaluation. For Spot Evaluation/Presentation, the faculty has to
submit the marks on the same day. In case of Mid-term/End-term for Non-CEB subjects, the faculty are
instructed to submit the marks within two days from date of exam.

The marks received from the faculty will be cross checked and verified by at least two officials of the
COE-Cell and entered in the register. The marksheet submitted by faculty shall be docketed in the COE-
Cell. The COE-Cell after receipt of the marksheet, shall display the copy of the same on the notice board
marked for the purpose.

6.9 Common Examination Board (CEB)

Mid-term and End-term CEB Examination

The common examination will consist of Mid Term Examination and End Term Examination. The subject
in each semester are either CEB or process based/ Non-CEB subjects depending on whether the course
is theory or process based.

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This is a written evaluation format with a non interactive session of specified time period to evaluate
comprehension of theoretical concepts, ability to apply concepts and integration of the subject knowledge
with other areas.

i. Mid Term Examination (MTE)

The Mid Term Examination (MTE) is aimed towards preparing the students for the End Term Examination
and is a part of the continuous and comprehensive evaluation of students alongwith assignments and
juries.

The MTE will be held in the month of September for the odd semester and March for the even semester
as per the annual academic calendar of NIFT.

The MTE will be of 50 marks which will be scaled down to have 20% weightage in the overall semester
evaluation. The question paper will be of same pattern as that of the ETE.

The process of carrying out the MTE will be as under:

i. The question paper for the MTE will be set through the COE-HO by the paper setters
nominated by DG out of the faculty teaching or having experience in that particular subject.
ii. The examination will be conducted at the Centre as per the date-sheet issued by the COE-HO
in accordance with the guidelines for the same.
iii. The answer sheets will be evaluated at the centre itself after coding done by the COE of the
Centre so that the identity of the student is not known. The evaluator will be nominated by the
DG in each case.
iv. The answer sheets may be shown to the students after evaluation. This will help them go
through their mistakes and improve their performance in the ETE.
v. After the evaluation the marks will be tabulated by the Centre COE and communicated to the
COE-HO within a week from the date of last examination. This date will be fixed by COE(HO)
and communicated to centre before commencement of MTE.
vi. After declaration of the result, the answer sheets will be kept in the CoE Center for custody and
may be randomly checked by CoE HO.

ii. End Term Examination (ETE)

The ETE is the final part of the continuous and comprehensive evaluation of students.

The ETE will be held in the month of December and May for the odd and even semester as per the
annual academic calendar of NIFT.

The ETE will be of 100 marks which will be scaled down to have 40% weightage in the overall semester
evaluation. The course curriculum covered will be for the whole semester in the ETE.

The process of carrying out the ETE will be as under:

i. The question paper for the ETE will be set by the COE-HO by the paper setters nominated by
DG out of the faculty teaching or having experience in that particular subject.
ii. The examination will be conducted at the Centre as per the datesheet issued by the COE-HO in
accordance with the guidelines for the same.
iii. The answer sheets will be sent to COE-HO for coding and mixing. They will then be sent to
evaluators nominated by the DG.
iv. After the evaluation the marks will be tabulated by the Centre in the code sheet and
communicated to the COE-HO within the time prescribed by the COE-HO.
v. The answer sheets will be forwarded to the COE-HO for custody.
vi. The result will be declared as per the annual academic calendar.

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6.10 Pattern of Question Paper for MTE and ETE:

Each question paper shall include the following components -

i. Part A : Objective type / Fill in the blanks/ Multiple choice/ Match the answers etc.

ii. Part-B : Short answer questions framed to test conceptual clarity of student through brief
concise answers in a word limit of 50 to 150 words. The paper setter will specify the word limit
within this range. e.g. about 50 words or about 100 words and so on.

iii. Part-C : Essay type questions framed to check the clarity with focus on application, analytical
ability, organization and logical structure of the concept with answers in the word limit of 600 to
1000 words. The paper setter will specify the word limit within this range. e.g. 600 – 700 words
or 900 – 1000 words and so on.

iv. Part -D : Numericals (if applicable)

6.11 Guidelines for the Common Examination (MTE & ETE)

i. Before the examination, the specific portion of the course/subject must be completed by the
teaching faculty and the required written material, handouts, reference material etc. provided to
them for requisite studies.
ii. All criteria towards evaluation of performance must be clearly articulated and communicated to
the students at the commencement of the course and at the time of the examination.
iii. The examination must be conducted for all students in all centres at the same time.
iv. The COE at each centre shall be responsible for fair and proper conduct of common
examinations, maintaining confidentiality and reporting any irregularity to Academic Affairs.
However, in case of any clarifications towards question papers, the discipline CC shall be
responsible for co-ordinating with COE, H.O through COE, center for required action.
v. In case of CEB, the attempt shall be made to have maximum number of subjects covered under
CEB. All theory subjects will be covered by the CEB.
vi. The COE-HO in coordination with the CPs and Dean (A) and approval of DG will identify and
categorize subjects to fall within the purview of CEB. This will be reviewed periodically and
approval of the Senate must be obtained well in advance.
vii. COE Head Office may constitute a Committee for surprise checks during CEB Examinations.

6.12 Evaluation Matrix

NIFT has a multiple evaluation system, which includes written examinations, presentations, practical -
skill based examination, Common examination for all the Centres, etc. The details of the Evaluation
Matrix would be available with the department Centre coordinator and would be communicated to the
students by the faculty handling the subject.
The weightage for Theory based subjects shall be 40:20:40 for internal, mid term and end term
respectively.

The weightage of ‘Process based subjects’ may be replaced with the following :
i. Continuation Evaluation - 40%
ii. Mid-term evaluation - 20%
iii. End-term jury - 40%

Format for detailed Evaluation Matrix may be referred at Annexure 6-L.

6.13 Nomination & Guidelines Paper Setters

a. Nomination
i. The up to date list of faculty teaching various respective CEB subjects across NIFT
centres indicating their teaching experience will be called from Registrar & COE
(centre) at the start of semester.

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ii. A comprehensive list for CEB subjects will be prepared by COE cell at HO.
iii. Paper setters (both Mid-term & End-term) are nominated by DG from the said list.

b. Guidelines
i. The paper setter will ensure confidentiality with respect to the question Paper.
ii. Heading/Header of Question Paper should be as instructed by COE-HO as in the Performa
iii. The paper setter must submit question papers and the answer key strictly question-wise. Each
Question Paper should be accompanied by the respective key which is strictly question wise.
Material requirement if any may also be indicated in a separate envelope.
iv. Proper care must be taken to make question papers as lucid and clear as possible, addressing
all expected queries of students.
v. For Theory papers, the question paper may include objective type, short answers, essay type
questions and numerical etc as specified. However, in case of essay type and short answers
type papers the word limit may be clearly prescribed as follows
o Short answers – Range may be 50 – 150 words
o Essay type -- Range may be 600 - 1000 words
vi. The questions must be designed to assess conceptual and analytical understanding as well as
application of the concept.
vii. The paper setters may ensure representation of all units of the ratified curriculum for the
subject, in the question paper. The weightage and maximum marks to be mentioned in the
question papers should conform to the evaluation matrix for the respective programme.
viii. While preparing the Question Paper, paper setter are instructed to ensure the following font
and size:
Font: Calibri
Size: 12
Spacing 1.5
ix. It should be ensured that Question Paper is correct and without any errors and does not contain
any questions out of syllabus.
x. Answer keys should contain keys of every question with properly indicating the marks breakup
and, photocopy of the study materials should be avoided.
xi. The paper setters may submit an indicative brief for evaluation describing the expectations from
the students

6.14 Nomination & Guidelines for Evaluators

a. Nomination
i. The list of teaching faculties sent at the start of semester by the Registrar / COE Centre will be
used for nominating the evaluators.
ii. For this purpose, the list may include the faculty having prior teaching experience in the subject.
iii. The evaluators are nominated by DG. In case, nominated evaluator becoming unavailable for
evaluation, alternate evaluator is nominated by DG.

b. Guidelines
i. Evaluation of all theory papers of CEB will be carried out in NIFT, HO/ designated Centre under
the supervision/ management of the COE Cell. The COE would be the custodian of the answer
sheets.
ii. Evaluation will be carried out in designated areas with no answer sheets leaving that area.
iii. Evaluators should ensure that guidelines related to word limit are adhered to.
iv. Result sheets of the exam should be signed by all evaluating faculty (on every page).
v. Before preparing the answer sheet, the evaluator will ascertain that all questions are evaluated
and that the marks of all questions are correctly entered question wise in the table provided and
totaled correctly.

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6.15 Nomination & Guidelines for Invigilators

a. Nomination
i. The invigilators for the MTE & ETE will be nominated by the COE of the centre with the
approval of the Centre Director.
ii. The invigilation will be carried out by the Faculty / Staff (RA) of the discipline / department
other than the one for which the exam is being carried out. The subject faculty should be
available in the centre on the day of examination but should not be the invigilator.

b. Guidelines
i. The invigilator shall not allow any text books, bags, cell phones, palm tops etc. unless
specifically allowed in the instructions of the Question Paper.
ii. The invigilator shall ensure that students are seated 10 minutes before the start of the exam.
iii. The invigilator will check the student admit card for verification of the identification and
eligibility to sit for the paper.
iv. The attendance of the students should be taken on the prescribed format along with details of
the main copy number and serial numbers of the supplementary sheets. This sheet is to be
sealed along with the answer sheets to be dispatched to COE-cell at HO.
v. The invigilator shall ensure that there is no indication of the identity of the student or the centre
in the answer sheet except on the top sheet of the main booklet on the perforated section. The
invigilator shall sign in full on the perforated section and only initial on the supplementary
sheets.
vi. The invigilator shall make sure the entering and leaving of students from the examination hall
should be done as quickly as possible so as to minimize the disturbance. A student is not to
be allowed out of the examination hall during the exam except in case of an emergency.
vii. The invigilator should refrain from answering any doubts pertaining to questions or expected
level/direction of answering.
viii. The invigilator shall ensure that cheating, copying and communicating with others shall be
stopped and reported to the COE.
ix. In the case of copying, the invigilator must ensure collection of the written evidence or
incriminating document/device and his / her own witness to be recorded in writing.
x. The invigilator shall have the power to remove a student from the examination hall in case
disturbance to others is observed.
xi. The invigilator should attend the invigilation duties without fail and shout report half an hour
before for collecting the question papers and answer sheets at COE. It any designated
inviglator is not available during that time, the COE at centre to be intimated for choosing the
alternate invigilator.

6.16 Examination Regulations for Candidates

i. Candidates should familiarize themselves with the venues prior to the examination day and
reach the room at least 20 minutes prior to the start of the exam and take their seats 10
minutes before exam. Candidates are required to present their Admit Card at each
examination. Students coming late are not permitted in the Examination Hall after completion
of first 15 minutes. No student can leave the examination hall before the expiry of 01 Hour
from the commencement of the exam.
ii. Candidates are not allowed to take bags or books, mobiles to the examination room. They
should be left outside the room. The valuables brought by the students are at their own risk.
iii. Candidates should only have their admit card, the basic writing implements required for the
examinations together with the examinations stationery specified in the rubric of the question
paper on their desk. Containers, such as pencil cases, should be removed from the desk.

iv. Calculators that are not pre-programmed may be used if an examination permits it.
Calculators that incorporate an alphabetic input are not to be used.
v. A candidate must not, on any pretext whatsoever, speak to, or have any communication with,
another candidate once the examination is underway. Any candidate wanting to ask a

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question should attract the attention of the invigilator by raising a hand. The invigilator cannot
offer an opinion as to the meaning of any question.
vi. Where reading time is allowed for an examination, the commencement and completion of this
period will be announced by the invigilator. Candidates will not be allowed to write during this
period.
vii. All rough work must be done in the answer booklet and crossed out (extra paper for rough
work may not used or issued).
viii. It is the responsibility of candidates to ensure that any loose or separate sheet are securely
fixed within the answer booklet after the examination using the tags provided. Drawings maybe
folded as neatly as possible to fit within the answer booklet.
ix. The answer sheets will be collected by an invigilator at the close of the examination, or earlier
if the candidate has finished. Candidates should remain in their seats until their scripts have
been collected.
x. If, during the examination, a candidate is discovered in breach of any of these rules or in the
use of any unfair means, the facts will be reported to the CC, COE who will be responsible for
deciding on the action to be taken.
Any action by a candidate contrary to the letter or spirit of these regulations, whether discovered during
the examination or afterwards, may disqualify the candidate.

6.17 Award of Grades and Calculation of SGPA/CGPA

The students will be awarded grades, which will be converted into Grade point as per the conversion
given below. Any marks awarded to students shall be converted to Grade Points

Grades Grade Points Description

A 10.00 Excellent
A- 09.00 Very Good
B 08.00 Good
B- 07.00 Fair
C 06.00 Satisfactory
C- 05.00 Average
D 04.00 Low Pass
F < 4.0 Fail

To pass in a core subject, a student needs a grade of 'C-' and in a non core subject a grade of 'D' is
required. The grade points are out of 10.

a. Calculation of Total Grade Points earned by student in a semester

i. SGPA: The Semester Grade Point Average (SGPA) is calculated based on the Credits and Grades
obtained by student in all courses.
The number of credits for each course is multiplied by the Grade Point obtained by the student in a
particular course and all the products are added. The sum is then divided by the total number of credits
registered by the student.

SGPA = ∑ (No. of Credits x Grade Point)

∑ No. of Credits

The SGPA thus calculated for a semester based on the above formula is the semester SGPA.
SGPA is mentioned upto two (2) decimal points without rounding off.

ii. CGPA : Cumulative Grade Point Average (CGPA) is calculated based on the number of Credits and
Grades obtained by student in all semester upto the final semester.
The formula for calculation of CGPA is as under;

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m
∑ (C j x p j)
j=1
C.G.P.A.= m
∑Cj
j=1
Where
Cj = Number of credits of the jth course, upto the semester for which CGPA is to be calculated.
Pj = Grade point earned in jth course. A grade lower than D (i.e. grade point < 4) in a course shall
not be taken into account.
j = 1,…………m; represent the number of courses in which a student was registered and obtained
a grade not lower than 'D' upto the final semester for which CGPA is to be calculated.
CGPA is mentioned upto one (1) decimal point with rounding off.
In case where one subject is being taught by more than one faculty member in a semester, the relative
grading process shall be applied for the individual batch taught by each faculty, rather than the Centre as
a whole.
In case of subjects evaluated through CEB, the relative grading system will be applied for all students
across the centers that have appeared for the given exam.
In case of Non-CEB / Process Based subjects, relative grading will be applied for students Centre wise.
There are lower caps in the relative grading system which define pass core as 50% marks and pass non
core as 40% marks

6.18 Equivalent Percentage

NIFT does not follow any conversion formula to convert grade into percentage, however CGPA may be
equated to percentage marks by multiplying CGPA by constant value of 10.

6.19 Moderation

Moderation can be done only in case of students, who score a minimum SGPA 4.5 :
i. The moderation will be effected in case of students scoring below grade C - in Core subjects
and D in elective / non - core subjects, for deserving cases only.

ii. The moderation will be up gradation of grades.

iii. Moderation can be applied only to a maximum of 2 subjects and only in the case where the
student can pass in all subjects subsequent to moderation.
iv. In case of core subject, D grade may be upgraded to C- grade.
v. In case of electives / Non - Core subjects ‘F‘ grade may be upgraded to ‘D’ grade.
vi. In case of combination of Core & Elective/Non-core cases, first the Core courses will be
considered for upgrade & then the Electives/Non core.
vii. During moderation, the up gradation shall be first done for those subjects where the difference
between the marks scored and the marks required to pass is minimum.
viii. Moderation is not a student's right i.e. Moderation Committee may decide not to moderate.

ix. Moderation can be done only once i.e. either before or after the re-examination.

6.20 Moderation Committee and its Role

The moderation committee shall consist of Dean(A), Head (AA) & one nominated faculty. Moderation
committee will look into each case coming under the ambit of moderation on following parameters:

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i. Where lowest passing marks are less than 50(Core) & less than 40(Non-Core), the grace
marks i.e. 4.5 will be applied in the actual marking obtained by the student for that subject.
ii. Where lowest passing grade is less than 50(core) & less than 40 (Non-Core) the grace marks
i.e. 4.5 shall be applied on the lowest benchmark established for getting a passing grade in the
subject.
iii. The grace marks of 4.5 will be the total grace marks of 2 subjects & not for each of the two
subjects. If the student fails one subjects only, grace marks upto 4.5 may be awarded in
moderation.
iv. The moderation committee shall sign every sheet on which moderation is carried out.

6.21 Feedback

The faculty shall provide the feedback to the students from time to time and specifically on basis of any
assignment or practical task given to them.

The process of comprehensive and continuous evaluation provides for improvement and correction at
every stage as the process involves weightage for assignments, juries and Mid term exam leading up to
the End Term Examination.

6.22 Procedure for Declaration of Result

i. The result of process based non CEB subjects will be prepared on the basis of the specialized
grading software provided by COE- HO at individual center level and subsequently forwarded
to COE- HO.
ii. The result of the CEB subjects and the consolidated semester result will be prepared by COE-
HO Cell.
iii. The compiled results shall be placed before Senate for approval by COE, Head Office.
iv. The COE-HO declares the Semester Result on the NIFT website by uploading it through
Head (IT). Consequently, the result is forwarded to all NIFT Centres. The Registrar & COE of
centres display the result on the Notice Board of centre.
v. Marks of the students in all subjects are not declared. Only GRADES are declared.
vi. The individual grade sheets/evaluation sheets for the students need to be prepared and signed
by the COE Centre and centre Director.
vii. Answer sheets can be shown to students. However, students can ask to see only their own
answer book (NOT OTHERS) to ensure transparency and openness in the system. This may
be done only for students wanting to see these books.
viii. There will Re-Exam for students after the End Term Examination as scheduled in Annual
Academic Calendar.
ix. Details regarding Examination Schedule, Results - Main and Re - Examination, Students'
Attendance status etc., will be uploaded on the NIFT website.

6.23 Re-Examination

i. The result and the re-examination schedule would be uploaded on the NIFT official website
and it is the responsibility of the centres to inform all students about the re-examination
schedule.
ii. Students failing in even one subject after the re-exam are required to repeat the semester, as
and when offered with the subsequent batch.
iii. A fee of `1,000 per subject will be applicable for re-examination.
iv. The opportunity of re-examination would be given for a maximum of 50% of the total number of
subjects for the current semester. If a student fails in more than 50% of the subjects, then
he/she will have to repeat the semester. In case of odd number of subjects, 50% will be
calculated by rounding off to the next integer.
v. A student having extreme extenuating circumstances may be eligible for re-exam subject to
attendance policy in the semester and has satisfactorily completed the shortage of attendance
through an extra assignment during the break.
vi. The centre should be informed well in advance about the inability of a student to attend an
examination / re-examination.

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vii. The student would be allowed to appear for the re-examination in the nearest NIFT Centre
subject to receipt of a request regarding the same through the concerned Centre Director and
approval of DG NIFT.
viii. The maximum grade a student can obtain in a re-examination would be P.
ix. The financial implication for the re-exam would be borne by the Head Office and then allocated
to various centres.

A) Assignments and Mid-Term Examination:

For the students who do not get passing marks in assignments or MTE, there will be no Re-
Examination. This is because these are part of continuous evaluation leading upto the End Term
Examination. Though it is not mandatory to obtain qualifying marks in MTE and Assignments
individually, the marks obtained form a part of total result.

B) End Term Examination:

i The re-exam would be held for weightage equal to the end semester component only (i.e.
40%).
ii Re-examination of theory based subjects shall be held after declaration of results, prior to
the commencement of the subsequent semester.(As per Academic Calendar)
iii Students awaiting re-examination(s) will be allowed to attend classes provisionally pending
declaration of results.
iv These students will give an undertaking stating that if declared 'Fail' in re- examination,
he/she will abide by the decision of NIFT and repeat the semester as per NIFT Rules. For
students who are declared 'Pass' the attendance shall be calculated from the day of
commencement of the subsequent semester.
v If a student passes the re examination of a subject (with reference to main exam cut-off
marks), a 'PASS' will be given against the subject grade irrespective of marks obtained in
the re-exam (above passing marks) and a grade point of '4' will be given against the grade
'PASS' for further calculation. The grade 'PASS' will be indicated by a letter 'P' on the grade
sheet.
vi In the eventuality that a student fails after a re-examination, there shall be no further re-
exam and the student will repeat the semester.
vii Mark sheets of students should clearly reflect the 'F' grade as well as subsequent 'P' grade
in all cases.

C) Process Based / Non-CEB / Jury Subjects:

i. In the case of students failing Process based (PB) subjects, the course work would be redone
in 25% of the allocated time duration for the concerned subject(s).
ii. Re-examination of PB subjects shall be held at the end of one month after declaration of
results.
iii. The composition of re-examination jury for process based subjects shall be same as the final
examination jury.
iv. In case of a student missing a process based subject jury due to absence on account of
medical or other relevant reasons, the information of student not being able to appear should
reach the respective department before or on the date of jury. This information shall be
supported with relevant documents. The work of the student should be submitted to the
Department, with the supporting document and shall be sealed and stored by the department,
for evaluation at a later stage, if permitted for jury by DG-NIFT. In case, student does not
submit his/her work with these documents he/she forfeits his /her chance of being considered
for jury at later stage. Such cases shall be discussed in respective centre LASC and
recommendations of LASC and centre Director shall be submitted to DG-NIFT for
consideration.

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D) Industry Internship / Craft Cluster Interaction:

i. As per the current curriculum, industry internship both at UG and PG levels, is a subject of 8 to
12 weeks duration that takes place between two semesters, during the summer break.
ii. Craft Cluster Interaction at UG level is of 4 weeks that takes place in the summer break
iii. In the case of students failing the Industry Internship / Craft Cluster, the process shall be
repeated in its entirety and evaluated as per approved evaluation criteria as per the curriculum.
The students will repeat the same after completion of their final semester but before
convocation.

E) Graduation Project / Research Project/ Design Collection/ Dissertation:

i. In the final semester, students are required to undertake Graduation Project/research Project/
Design Collection/ Dissertation. In the case of students failing the final semester Graduation
Project/Research Project/Design Collection, the process shall be repeated in its entirety and
evaluated as per approved evaluation criteria out of 100 marks, as per the curriculum.
Student(s) will have to repeat the same with the next batch.

6.24 Evaluation of Industry Internship and Craft Cluster Interaction

i. Industry internship and Craft Cluster Interaction is an independent subject. Therefore, any
student who successfully clears industry internship would not have to repeat the subject,
irrespective of whether he/she passes or fails the subsequent semester the grade obtained in
Industry Internship are to be added to the subsequent semester as these are independent
subjects.
ii. In case of student not completing his/her internship and craft interaction on account of medical
or other relevant reason or failing in internship evaluation, the student will not fail the semester
and will instead carry Internship to next semester.
iii. Student will have to undertake the internship again at a convenient time in the following
semester breaks. If however, the duration of break is not sufficient for undertaking the
complete duration of internship again, the student will have to do so after completion of his/her
last semester and then re-appear for evaluation. In this case, the programme duration for
him/her will be extended by the duration of internship.
iv. The student will not be considered pass and will not be allowed in convocation till he/she
completes his/her internship/s.

6.25 Credit Equivalence for International Exchange Students

The Credit equivalence for the purpose of SGPA is required for each mark sheet received from the
foreign University to ensure that CGPA calculation is done at NIFT. The Office of International Linkage
will do Credit equivalence and send to the COE-HO after ratification of SIAC.

The grading system of each University where students go for an exchange is different and hence cannot
be used directly. To establish Credit equivalence at NIFT based on the NIFT grade point system, a
common format will be used which clearly defines the conversion and shall be appropriate for most
Universities. The format is as under:

Grades Grade Points Marks Description

A 10.00 100 Excellent
A- 09.00 90-99 Very Good
B 08.00 80-89 Good
B- 07.00 70-79 Fair
C 06.00 60-69 Satisfactory
C- 05.00 50-59 Average
D 04.00 40-49 Low Pass
F < 4.0 < 40 Fail

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In case of a University granting ‘Pass’ status to a student who has obtained marks which are lower than
40%, the student shall be given a grade of ‘D’ which is considered a ‘Low Pass’ at NIFT.

The equivalence certificate issued by I&DL office will be converted by COE of the concerned centre in the
prescribed mark sheet form of NIFT.

6.26 Counseling, Re-Evaluation and Appeal

i. Desirous students may apply for re-evaluation only for written examinations on the prescribed
Performa through the Centre Director (Performa at Annexure-II of Student Rule Book).
ii. The application for re-evaluation should be made within five days of declaration of result at the
respective centre or COE – HO alongwith the fee of Rs.100/- per subject.
iii. During the re-evaluation, it will be seen whether all answers have been checked and marks
are correctly totalled.
iv. The process of re-evaluation will be completed within one week of receipt of request.
v. Counseling Session for students who have failed the semester or performed badly will be held,
within two days of declaration of result.
vi. Student who fail in a semester or perform badly would be counselled in the presence of all
faculty members of the department so as to resolve individual issues of students. Only in
cases where the student / parent is not satisfied with the response of the faculty, can an
appeal be filed to DG, NIFT through the Centre Director. The Director is required to attach his
justifications/comments on each point raised in the representation by the student before
forwarding the same to DG.

6.27 Promotion Policy

i. It is mandatory for a student to undertake all the core courses in discipline and foundation
programme courses.

ii. A student must acquire a minimum of 22-30 credits in a semester, which would be specified
under each programme except in the final semester of the UG/PG programmes.
iii. In the case of UG/PG programmes, a student must acquire a minimum of 18 credit points in
the final semester.
iv. The minimum number of credits to be earned would include credits for all Core, non-core and
Elective courses.
v. In elective courses a pass would be given with a minimum level Grade Point of D/P.
vi. It is mandatory to pass all the Core and Non-core subjects with 'C-‘ and ‘D’ grade respectively
or with a 'P' (in case of re-examination) for promotion to next semester.

6.28 Retention of Evaluation Sheets

The evaluated answer sheets of the Common Exam Board (CEB) and Non-CEB will be retained for the
purpose of record for a period of one semester at HO and in respective centres respectively.
Subsequently, these may be destroyed with the permission of Centre Director / COE-HO, if they are not
required in connection with any complaint / enquiry / representation / appeal / court case etc.

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