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PINAKA-FINAL-SA-TANAn
by Shian Chrizel Tabuno
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Report: PINAKA-FINAL-SA-TANAn
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67
Chapter I
THE PROBLEM AND ITS SCOPE
Rationale
1
Technology compasses an important role in social and community
development. Record tracking is a record management system that ensures
that you can locate records when you need to use them. In government
agencies, the adoption of promising production-related technologies was
2
encouraged fast and reliable operations.
610
The Of ce of the Provincial Veterinarian (OPV) in Bohol has the mission to
formulate policies, plans, and programs, disseminate information technology,
3
monitoring and evaluate live-stocks/animal projects. The of ce is responsible
for providing technical assistance such as dispersing of animals, equipment
4 5 3 6
and even nancial assistance to the poultry and livestock raisers which are the
7
bene ciaries that are coming from the different municipalities covering the
different barangays in the province of Bohol. The of ce also provides funded
projects coming from the government and non-government agencies. One of
8 9
the functions of the of ce is the management of records particularly in
inventory and tracking of the funded projects.
Presently, the of ce is practicing manual methods in managing the funded
10 11
project's information which contributes to the problem in the operation .
Accordingly, the lack of proper recording keeping led to displacement and lack
of security of records. Moreover, the of ce has suffered from the time-

12,13
consuming in recording and retrieval of the funded project's information,
14 15
delayed transmission of data and slow generation of reports.
With the encountered problems, the developers had identi ed an IT-related
16,17 18
solution to improve the record management particularly the tracking large
quantity information of the funded projects from the different Municipal
Agriculture Of ce (MAO), timely generation of updated reports in tabular
19
format, access pro le and location of the bene ciaries, ease of recording and
retrieval of information and secured data storage. Thus, the Project Tracking
System for Government and Non-Government funded projects of the Of ce of
20
the Provincial Veterinarian Tagbilaran City, Bohol was developed.
Literature Background
These are the gathered data and information that formed part of the research
610 21 22
literature which are very useful in the development of this research. According
to Article XIV section 10 of the 1987 constitution of the Republic of the
Philippines
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"Science and technology are essential for national development and progress.
23
The State shall give priority to research and development, invention,
innovation, and their utilization; and to science and technology education,
24
training, and services. It shall support indigenous, appropriate, and self-reliant
scienti c and technological capabilities, and their application to the country's
productive systems and national life (Munoz: 2002) ".
23 25
According to this article, the state shall give priority in adapting Science and
26 27
Technology in order to provide more improvement to the community especially
28
for those in government. The developed system is an of ine system which can
help the staff in managing and tracking of record concerning to the funded

29
projects of the of ce. The system provides a more convenient and ef cient way
30
of generating of reports.
31
The legality of the system is more ef cient when the development applies
612 32
theorem and concepts which would cater to the needs of the of ce. An ideal
33
Project Tracking System must be able to control the security and integrity of
data within the database.
The theory of Edgar F. Codd's Relational Database Management System (Codd,

34 35
1995). This is a standard method by which information is organized and
retrieved from computers. It is also a collection of data items organized as a set
36
of formally described tables from which data can be accessed easily. The
37
relational database is used to ef ciently manage the funded projects tracking
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within the municipalities and allows information in database les to be readily
38 39 40
retrieved and organized into standardized or customized report .
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The following are the related systems to be used as references that were
42,43
implemented in the different organizations and institutions. Among these
signi cant studies are:
Phil-AHIS or Philippine Animal Health Information System is a computer-based
tool used to store and process electronic data designed to enhance the animal
44 3
health information management capability of the country and other livestock-
45
related activities at the grassroots level by providing standard, timely and
information-based reports through the use of automatic generation (Agron-Bal,
46
2010). The similarity of this to the developed system is that also provides
47 48
standard, timely and information-based reports through the use of automatic
generation.

49 50 51
Equipment Inventory Management System (EIMS) an inventory systems mostly
developed and implemented in production companies wherein the raw
52
materials used in manufacturing a product are inventoried against the number
53 54
of products developed , and the actual expenditures made until a nished
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product is produced . Speci cally, the system captures data as regards
records of equipment of each employee, tracks the history of the equipment
58
issued for each employee and performs automated inventory management and
59
generates reports as regards inventory management of the equipment. The
60,61
similarity of this to the developed system is it involves tracking, monitoring,
62 63
management and control of the resources is a pattern for a total quality
64
management in every organization (Muller (2011)).
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THE PROBLEM
Statement of the problem
This study aims to develop an automated Project Tracking System for

Government and Non-Government Funded Projects of the Of ce of the
Provincial Veterinarian Tagbilaran City, Bohol.
Speci cally, the study sought to answer the following questions:
65
1. What are the operations and processes involved in the recording and tracking
the funded projects in the OPV?

2. What are the problems and needs of the OPV in the current Project Tracking
System of Non-Government Funded Projects?
3. What is the level of system acceptability as perceived by the target users?
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Scope and Limitation
This study will focus on the computerization of the Project Tracking System for
Government and Non-Government Funded Projects. It includes the following
66
processes: recording of the information of the projects given by the funders and
67
the distribution of projects to the bene ciaries, monitoring, inventory, and it
will generate reports.
Network Mechanism: Integrate a local network mechanism to use one
centralized database for each staff cubicle of the establishment.
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Recording: This includes the recording of new projects, bene ciary information
68 69
and second-hand bene ciaries of the funded projects namely pass on
70
information.
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Monitoring: This function provides the information of the second-hand
bene ciary that can have the project and the update of the funded project. It
71 72
will be given a period of time for the updates of the projects.
Administration: This function provides administrative tools for system
73
maintenance, facilities management of users, privileges and security of the
system.
74
Reports: The system provides reports to serve the strategic management of the
Project Tracking System for Government and Non-Government Funded
Projects. It will offer customizable reports of transactions such as inventory,
75
pro ling of bene ciaries and status updates of the projects.

Signi cance of the Study
76
With the implementation of the system, it will be able to track the Government
77
and Non- Provincial Government Funded Projects of OPV in form of dispersal of
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animals, equipment and nances to its bene ciaries. Proper recording,
79 80 81 82
monitoring of the projects that been dispersed and reporting will be provided
83 84
for quality services of the OPV. Speci cally, the study would be greatly
bene cial to the following:
Project holder/Staff. The Project Holder is the staff chosen by the department
85
head in the recording and monitoring of the projects/funds provided from the
government and non-government agencies. The developed system could lessen
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the dif culties in managing the records and inventory of the project which is
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one of the main activities of the departments. This will also minimize their time
88 89
in doing monthly inventory because of the computerized system that can
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search the information in the inventory and generate reports quickly.
611 91 92 93
Division chief/Department Head. The Division Chief for responsible in receiving
all the projects. The system can provide them an exact reports information that
94
is very important in monitoring the in projects that have been given to the
95
bene ciaries. It will also help them monitor the current project of each
municipality have for the fair distribution of the projects.
3
Livestock inspector. The Livestock Inspector is a representative of MAO who
96
will check an individual who will be the prospect of the projects in their local
municipality. The system could lessen the inconvenience to the inspector when
97
a staff in the OPV when they ask for the old bene ciaries in their place.

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RESEARCH METHODOLOGY
Development Framework
615
The gure below shows the conceptual diagram of the study. It provides the
input-process-output of the proposed Project Tracking System of Government
and Non-Government Funded Projects in the Of ce of the Provincial
Veterinarian Of ce Tagbilaran City, Bohol. It would represent the works of the
employees of the Of ce of Provincial Veterinarian (OPV). Inputs are coming from
614 98
the OPV staff. The processes include recording, administration, monitoring and
610 99
reports. The output provides decision support to the provincial head.
Figure 1. Conceptual Diagram of the Study

611
It represents the model of the study that allows the principle of input-process-
100
output. These inputs were coming from the project holder, OPV staff and
department/ provincial head. The output provided reports from the database
101 102
server. To network the users, the server architecture is being used to connect to
103
the user PCs by a LAN (Local Area Networking).
Department
Head
Staff
Report
Report

Project
Holder
Report
Application
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/
Database
Server
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Figure 2. Block Diagram of the Study
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Figure 2 presents the block diagram of the study. It covers the speci cation of
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the basic functionality of the system that represents the work of the project
610 104 105
holder, staff and department head.
In designing the software, the researchers used the Rapid Application

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Development Model (RAD Model) to develop the Project Tracking System of
Government and Non-Government Funded Projects of the Of ce of the
106
Provincial Veterinarian Tagbilaran City, Bohol. During the analysis and quick
design phase, researchers interviewed identi ed respondents, had document
review as benchmark activity of the forms use and reports generated, also
107 108
observing of how the activity of the of ce was done to be able to come up with
109 110
design of the prototype of the system develop. After gathering the data that are
111 112
needed, prototyping begins in designing tables and some elds need by the
113 114
system. This was repeatedly done and tested to ensure that the result is
correct and follows the procedure and required results in the of ce. The last
115
prototype is the testing phase, it focuses on the software design where the

user tests the system whether it suits their expectations. The re ned prototype
116
was evaluated by the user until the nal prototype is develop. Once the user is
117 118
satis ed, the system was deployed to the (OPV.).
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Figure 3. Rapid Application Development Model (RAD Model)
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Development Tools
614
610 119
These are the following tools to be use in the development and analysis phase
of the Project Tracking System of Government and Non-Government Funded
Projects of the Of ce of the Provincial Veterinarian Tagbilaran City, Bohol.
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617 120
Visual Basic version 12 – It is an extension of the basic programming language
that combines BASIC functions and commands with visual controls. Visual
Basic provides a Graphical User Interface GUI that allows the developer to drag
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and drop objects into the program as well as manually written program code.
122
Programs created with Visual Basic can be designed to run on Windows, on the
Web, within Of ce applications, or on mobile devices. Visual Studio, the most
123
comprehensive VB development environment, or IDE, can be used to create
124 125
programs for all these mediums. This tool is used in designing and coding of the
proposed system.
619 126
Crystal report – is a popular Windows-based report writer (report generation
127
program) that allows a programmer to create reports from a variety of data

620
sources with a minimum of written code. Developed by Seagate Software,
128 129 130
Crystal reports can access data from most widely used databases and can
integrate data from multiple databases within one report using Open Database
621 Connectivity (ODBC). Crystal Reports uses an ActiveX control called Crystal
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Report to establish a connection with another program. Crystal Reports treats
all text, graphics, and database elds as objects that a programmer can place,
131
arrange and format on forms. This tool is used in viewing the report of the
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proposed system.
132
MySQL – It is the world's most popular open source database, enabling the
133 134
cost-effective delivery of reliable, high performance and embedded database
135 136
applications. It was used in the connectivity of databases in the programming
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of the proposed system.
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Environment and Participants
137
The study was conducted at the Of ce of the Provincial Veterinarian in the
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622 138,139
Province of Bohol. The respondents of the study will be the Project Holder,
140 141
Division chief/Department Head, Staffs of the OPV. Some of this respondents
142 143
were interviewed by the researchers in order to gather the exact data needed in
618 144
the study.
Data Collection
The researchers ask permission from the Of ce of Provincial Veterinarian to

145
conduct a study. Data will be gathered through interview using the interview
619 146 147
guide question. An actual participation as well as observation on the ow of the
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activity is to be done in order to gather more data and information needed in

152 153
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the study. Different documents and reports will be reviewed to come up with
154 155 156
the design for the forms needed for the propose system including the possible
157
input and output of data for the features to be added.
621 In the system usability, questionnaires were used as an instrument to
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determine the perception of the target users as to system acceptability. In the
158 159 160
system usability, operation and features of the system were presented to
target clients.
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Testing and evaluation were performed to determine the general acceptability
162
of the system. Performance evaluation of the system was expressed in terms of
system usability.
163
System usability involved 7 respondents. These respondents were the of cer in
616 164 165
charges, Division chief/Department Head, Staff of the OPV. The distribution of
614 166
these respondents is presented in Table 1.
610
Table 1
Respondents
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617
622
No. respondents
Staff
5
618
IT
2
Total
7
167 168
After the presentation, clients will be given chance to use the system. After it's
169 170 171 172 173
been introduced and hand on, rating questionnaire will be given for them to rate
619 174
in a given enough time. Table 2 presents the guide in rating the individual items
in the questionnaire.

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Table 2
Weight
Range
621 Description
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Interpretation
7
6.4- 7.0
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Strongly Agree
The respondents strongly believe and con dent that the system is very usable.
6
5.5-6.3
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Agree
614
The respondents believe and con dent that the system is very usable.
610
5
4.6-5.4
Tend to Agree
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617
622 175
The respondents tends to agree that the system is usable.
4
3.7-4.5
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Neither Agree or Disagree
The respondents are neutral in trusting that the system is usable.
3
2.8-3.6
Tend to Agree
176 177
The respondents tends not to trust the system is usable.
619
2
1.9-2.7

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Disagree
The respondents believe that the system is not usable.
1
621 1.0-1.8
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612
Strongly Disagree
178
The respondents strongly con dents that the system is not usable.
179,180
To determine the acceptability of the system, the average weighted mean score
615 181 182
was computed to evaluate/assess the system acceptable level using the
following formula.
WMS= 1f1 + 2f2 + 3f3 + 4f4 + 5f5
n
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Where:
614
WMS= Weighted Mean Score
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f1 = frequency of respondents given a rate of 1
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622
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n = total number of respondents
1, 2…7 = constant (rating to the service provided)
OPERATIONAL DEFINITION OF TERMS
619 183
The following terms are the de ned conceptually in the conduct of this study:

184
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Computerized. The process of transforming the manual system into a
185
computerized base system.
Decision Support. It analyses business data and represents it's so that the
186 187
621 users can make business decisions more easily. It is also distinguished from an
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operational process that collects the data in the course of normal operation.
189 190
Department Head. Is the one that will support the decision making .
191
Project Holder/Department Staff. An OPV employee that is responsible for the
615 192
inputs information.
193,194
Staff. The employee of OPV and a user of the system which can only search,
195 196
add, and print records of projects and its reports.
3 197 198
Livestock Inspector. The employee of municipality who will coordinate to OPV
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for the given project and the one who will monitor the updates of that project.
614 199
OPV. The name of the establishment where the study is to be conducted.
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CHAPTER 2
PRESENTATION OF FINDINGS, ANALYSIS, AND INTERPRETATION OF
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DATA
Existing Process and Operation

618 200
The present method of recording and inventory system in the Of ce of the
Provincial Veterinary in New Capitol, Tagbilaran City, Bohol is done manually.
The Division head is the one who oversees the entire agency operations. The
201 202
duty of the project holder is to record the receiving of project from all the
project funder and distribution of the projects to their bene ciaries. The
3
livestock inspector in every municipality is the one who will give the
619 203 204
information about the updates of the projects given to their local citizen.
Recording

205
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As the project arrive on the OPV, the project's information as well as the project
206 207
funder information by will be given to the department head. The project holder
208
who is assigned by the department head will be the one to receive the items
209 210
621 and will write all the information needed for the inventory such us project
613
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info and the bene ciary info from the livestock inspector in every municipality
211 212 213
once the project is distributed. This information will be stored on a record
3 214 215
folder. The livestock inspector in the every municipality is the one who will
615
submit information about the status updates of the project in a given span of
216 217 218 219
time. This will be considered as the tracking of the project's given. This project
220 221
status means of passing on project given to another bene ciary.
616
B. Reports Generation
614 222
The project holder would make report about the funded projects from the
610
information listed in the record folder. These reports were the inventory status
223 224 225
including the project information, bene ciary information and status of the
funded projects given.
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622
Data ow
Figure 4. Contextual Diagram of the Present System
Event Speci cations
618
Event list of the present system

Recording of information
New Projects
Bene ciary
Pass on
619
2. Generation of reports

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Figure 5. Recording Process(Event)
Figure 6. Generation of Reports

621
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Figure 7. Top Level of the Present System
Needs of the Existing

The present system of the of ce of the Provincial Veterinary encountered
616 226
dif culties in processing and recording of data as well as the transaction
614 227
process due to its manual operation. It is needed to have a computerized
610 228 229
system so that the security of the accurate records will be accrued . Based on
the researcher's observation, they found the following needs:
230
Secured system to prevent unauthorized person to access relevant information.
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622 231 232 233
Preventing the unauthorized person to edit and change anything of the old
recorded information.
Proper ling of records. Recently, the department maintains the information's
618
in a load of sheets for the recording and inventory. There was no segregation
234 235
and update is not given immediately with this manual procedure.
236 237
Secured information or database. Recently, the information in the of ce was
only led in an unlocked cabinet and sometimes got lost. There was no proper
2
storage area for the sheet which contains all the data where it can be organized
239 240
safely and properly .
619 241 242
Real time graphical and tabular reports. Due to the manual procedure, the
243
of cer-in-charges needed to scan the information on the les of sheets to

620
summarize the transactions and took much time to differentiate the updates
244
from the municipalities are mostly needed as their basis for the decision
support.
621 Computerized transaction. Recently, the OPV was using the manual procedure
613
612
623 245 246 2
and it cannot give a better client service because it will take a lot of time by just
writing it on a sheet.
248
Monitoring of the status of the funded project in the of ce and in every
615 249 250
municipalities .
PROJECT TRACKING SYSTEM FOR NON- GOVERNMENT AND GOVERNMENT

FUNDED PROJECTS
616 251 252
This system is a software that would help the establishment in recording and
614 253
monitoring the project that all the municipalities of Bohol. This is currently
610 254
having a real time basis and improving the report generations procedure of the
projects.
A. Recording
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617
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In the recording process, the project holder records all the information about
255 256
the project with name of project, project funder, date received, cost, quantity
257 258
and location. And records the information about the bene ciary with its name
618 259
of LGU/ Barangay/ Purok, name of bene ciary, date received, type of projects,
260 2
description, project cost, quantity, and status. Through this record, department
262 263 264
head can easily identify what and who are the distributed in all municipalities.
265 266 267 268,269 270,271 272 273
The records are stored at project.tbl and bene ciaries.tbl that is used for
monitoring project status.
Data management
619 274
In this process, the department head is the only who can edit and update the
records in the system. The project holder and staff can only add data.

620
C. Mapping
275,276
In this mapping, it is connected to the recording particularly bene ciary
information. Once the project holder added or update a bene ciary, the data
277
621 will automatically shows the counting of the bene ciaries in that particular
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623 278
municipality in the map.
D. Tracking of Projects
279
In this process, the of ce staffs can track the project's status through the
615 3 280
livestock inspector in every municipality reports in a given span of time and the
mapping's data.
E. Administration
Log-in would be a module that will determine the authorized user to ensure the
616 281
security of all the record in the Project Tracking System for Non- Government
614
Funded Projects of the Of ce of the Provincial Veterinarian, Tagbilaran City,
610 282
Bohol. The division head has the power to view everything and each project
holder/ staff has limited control of the entire system.
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617
622
F. Report Generation
283
The system can generate tabular form of report recommendation for proper
284 285
action and immediate response. These includes inventory of project report,
618
bene ciary reports and project status.
Use case diagram
286
A use case diagram presented the different users involved in a system how
287,288 289
users involved in a system and how user interact with the system. The entities
619 290 291 292
involve are the OPV staff, project holder and the department head. The action
may be taken by these entities are: recording of new projects and bene ciaries,

293
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viewing of projects information with its updated monitoring on time and
294 295
generate visualize tabular and graphical reports.
621
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612
623
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Figure 8. Use case diagram- PROJECT TRACKING SYSTEM FOR NON-
614
GOVERNMENT AND GOVERNMENT FUNDED PROJECTS
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Use Case Narrative
Use Case Narrative- Recording of Information

Recording of Projects (UC1)
Level
User Goal
619
Goal in Context

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Present a form which project holder can access and input the information of
the project
Primary Actor
621 Project Holder
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623
Stakeholders
Project Holder: Wants to enter the information of the project
Preconditions
615
None
Triggers
296
Project Holder: Selects Project Name then add information
Success Guarantee
616 297
The system shows the Project form and the project holder will now input or
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record the information.
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Main Success Scenario:
298
Project Holder: Select the Project in the main menu then input information.
Project tracking System: Present the Project form for recording the new
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617
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project.
299
Tracking System: Waits for project holder to input.
Extensions: None
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Use Case Narrative- Recording of Information

Recording of Bene ciary (UC1)
Level
User Goal
Goal in Context
619 300
Present a form which project holder can access and input the information of
the bene ciary.

620
Primary Actor
Project Holder
Stakeholders
621 Project Holder: Wants to enter the information of the bene ciary
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612
623
Preconditions
None
Triggers
615
Project Holder: Selects Bene ciary Tab from the main menu and input
information.
Success Guarantee
301
The system shows the Bene ciary form and the project holder will now input or
616
record the transaction.
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610 302
Project Holder: Select the Bene ciary Tab in the main menu then add new
Project tracking System: Present the Bene ciary form for recording the new
bene ciary.
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622 303,304 305
Tracking System: Waits for of cer in-charge to input.
Extensions: None
618
Use Case Narrative- Searching Project
Searching Projects/ Bene ciary(UC2)

Level
User Goal
619
Goal in Context

306 307
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Present the record of all project to allow the user to search the record of project
/bene ciary.
Primary Actor
621 Project Holder, OPV staff, Department Head
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623
Stakeholders
Project Holder, OPV staff, Department Head: Wants to search
309
projects/bene ciary.
615
Preconditions
None
Triggers
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Project Holder, OPV staff, Department Head: click Search box then type
616
anything about the project/bene ciary in the search bar.
614
Success Guarantee
610 311
Tracking System present the record of searched project/bene ciary.
Main Success Scenario
312
1 Project Holder, OPV staff, Department Head: Click Search box
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2.Tracking System: Present a list information
3. Project Holder, OPV staff, Department Head: Enters the desired information.
4. Tracking System: Presents the record of information.
618
Extension
None
Use Case Narrative- Generate Reports
Generate Reports
Level
User Goal
619
Goal in Context

620
Present Reports in which the Project Holder, OPV staff, Department Head can
access.
Primary Actor
621 Project Holder, OPV staff, Department Head
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623
Stakeholders
3
Project Holder, OPV staff, Department Head: wants to view the different tabular
Precondition
615
None
Triggers
Project Holder, OPV staff, Department Head: selects the Report tab in the Main
315
menu
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Success Guarantee
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Tracking System shows the different reports needed by the Project Holder, OPV
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staff, Department Head.
OPV Staff: Select the Report tab in the main menu.
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617
622 316 317
Tracking System: Present the different type of report. Tracking System: Will
318
show the report desired by the Project Holder, OPV staff, Department Head
Extensions:
618
None:
Program Hierarchy
319
A program hierarchy is a chart which shows the breakdown of a system to its
624 320
lowest manageable levels. Each module is represented by a box, which
contains the module's name. The hierarchy visualized the relationships
619
between modules. As a programming tool, it assists the programmer in
625
separating and conquering a vast software problem, that is, recursively

620
breaking a problem down into pieces small enough for a human brain to
understand.
621
613
612
623
Figure 9. Program Hierarchy
615
Database Design
616 321,322,323
The following tables below are the database tables that was used in storing the
614 324
information that are required in the system together with a collection of
610 325
operations.
611
617
622
Class Diagram
In the Uni ed Modelling Language (UML), a class diagram is a type of static
structure diagram that depicts the structure of a system by displaying the
618
system's classes, attributes, operations (or methods), and relationships
326
between the classes.
Figure 10.Class Diagram of the Study

624
Functional Requirements
327
Functional Requirement is a function that a system or component must be able
619
to perform. It describes the interaction of the software and its environment and
625 328 329 330 331
speci es inputs,outputs external interfaces and the functions that should be

332
620
included in the software. It's a description of the facility or feature required.
333
Functional requirements deal with the system should do or provide for the
334 335
users. It includes description of the required function, outlines of associated
336 337 338
621 reports and details of data be held in the system.
613
612
623 327
Services provided in the functional requirement specify the procedure by which
339,340 327,341
the software should react to particular inputs.Functional Requirement should
be complete and consistent. Completeness implies that all user's requirements
615
are de ned.
343 344
The functionalities mentioned are based from the existing standard
requirements of the inventory and monitoring system with the approval and
coordination from the respondent as follows.
616
Login Process
614
FREQ 1: The system should provide respective privileges among users.
610
FREQ 2: Access to the system must be password protected.
Recording Process
345 346
FREQ 3. The system should allow the of cer in charges, staff and department
611
617
622 347
head of OPV to record the project and bene ciary information's.
FREQ 4. The system should allow the user to search project and bene ciary
information.
618
Data Management
348 349
FREQ 5. The system should allow the department head, of cer in charges, and
staff to add project and bene ciary information.
626
FREQ 6. The system should allow the Department Head to manage and edit and
624 350
update the records of information's.
Generation of Reports
619 351 352
FREQ 7: The system should allow the of cer in charges, staff and department
625 353 354
head to generate report in tabular form from the information stored at the

620
database.
355
FREQ 8. The system should provide standard daily/monthly/yearly report of the
356
funded project's inventory in the province of Bohol.
621
613
612
623
Non- Functional Requirements
627
A non-functional requirement is a requirement that speci es criteria that can
357 358
be used to judge the operation of the system, rather than speci c behaviors.
615 359 360 361,36
This should be contrasted with functional requirements that de ne speci c
behavior of functions.
363
NFREQ 1. The system should be used in any Operating system.
NFREDQ 2. The system must be easy to use and understand.
616
614
Test Cases
610 364 365
A test case is a set of basic steps that must be completed in order to verify a
speci c function or feature of an application. It's a collection of conditions or
628 366
variables that a tester uses to assess whether or not a software system or one
611
617
622 367
of its features is functioning properly. It can take several test cases to decide
368
whether or not a condition is completely met.
These are the test case scenarios conducted during the implementation. The
618
test plan is to let the users use the system and follow the instructions in each
test case of the developed system. The system should perform the expected
369
result in each test case in order to be considered successful. The following are
626
the details of each test cases:
624
Technical Requirements
619
The proper selection of hardware and software components, as well as the
625
identi cation of people involved in the process, are critical for proper operation

370
620
and maximizing the system's potential.
The hardware component refers to the physical part of the computer
371
processing unit (CPU). This includes the tower casing, motherboard,
621 microprocessor, hard disk, RAM, UPS, monitor, mouse, and keyboard. However,
613
612
623 372,373 374
there are only (3) components which basically facilitates the processing of
627 375
data. These components are the microprocessor, hard disk drive (HDD) and
376
Random Access Memory (RAM). Thus, these components were just speci ed in
615
the presentation.
629
Software is a term that refers to the programs that a computer machine can
read and execute when given the appropriate instructions. It is a series of
instructions that the computer converts into a machine-readable format so
616 377 378
that it can be manipulated; however, the program generates an output that a
614
person can understand.
610 379 380
The person who will run the computer system is referred to as people ware. It
381
should be able to complete the task correctly in order to ensure the system's
628
ef ciency and produce an accurate result in any information processing. It
611
617
622 382 383
should be able to complete the task correctly in order to ensure the system's
384 385 386
ef ciency and produce an accurate result in any information processing. It also
applies to the system's users. It also applies to the system's users. It also
618
applies to the system's users. The Department Head and Project Holder are the
people who are involved in this.
387
The following speci cations are required for the implementation of the
626
developed system the Project Tracking System for Non- Government and
624
Government Funded Projects of The Of ce of The Provincial Veterinarian
388
Tagbilaran City, Bohol
619
Minimum Hardware Speci cation
625

389
620
This covers the minimum speci cation needed by the system to function
390,391
properly as intended and expected. The considerations of these speci cations
392
were based on what is available in the market and what most computer
621 package system offers.
613
612
623
Component
627
Speci cation
Microprocessor
615
Intel Celeron, 1.5 GHz
629
Hard Disk Drive
500 Gigabytes
Random Access Memory
616
4 Gigabyte, DDR3
614
Graphics Card
610
256MB-1GB
628
Minimum Software Speci cation
611
617
622
The Project Tracking System for Non- Government and Government Funded
393
Projects of The Of ce of The Provincial Veterinarian Tagbilaran City, Bohol
394
requires various software to function properly. This software's features are
618 3
listed below, along with their speci cations. These speci cations were created
396
using the computer units that were used during the system's construction.
Item
626
Speci cations
624
Operating System
Run in Windows 8, Windows 10
619
625
Business Intelligence Integration

620
Business Intelligence (BI) refers to technologies, tools, and practices for
397
collecting, integrating, analyzing and presenting large volumes of information
398
to enable better decision making (Cody, Kreulen, et al, 2002). Additionally,
399
621 integrating the data from disparate sources across an organization has unique
623
613
612
630 challenges. It is a set of theories, methodologies, processes architectures, and
627 400
technologies that transform raw data into meaningful and useful information
for business purposes. The developed system is capable of analyzing data and
615
generating tabular reports.
629
Economic Performance Evaluation
The economic performance of The Project Tracking System for Non-
Government and Government Funded Projects of The Of ce of The Provincial
616 401
Veterinarian Tagbilaran City, Bohol was evaluated in terms of initial investment
614
and annual operating cost. The initial investment is the amount required by the
610 402
client prior to the commencement of the operation and implementation of the
403
system. This includes of ce supplies, utilities, system maintenance, and other
628 404
operation-related expenditures. Table present the required investment and
611
617
622
annual operating cost in the adoption of the system. Based on the result of the
405 406
analysis, adopting the system requires a total amount of P40, 000 for the rst
year of implementation.
618
Table 10
Initial Investment and Annual Operating Cost
Item
626
Quantity
624
Unit
Unit price
619
Total
625
A. Initial Investment

620
621
623
613
612
630 A.1. Hardware
627
615
629
Desktop Computer
Printer
616
1
614
1
610
Set
Unit
628
P 20,000.00
611
617
622
P 3, 339.00
P 20,000.00
P 3,339.00
618
626
Subtotal
624
P23,339.00
A.2. Software
619
625

620
Software
621 Software Development
623
613
612
630 System Installation
627
615
P 15,000.00
629
P 3,000.00
P 1,000.00
P 15,000.00
616
P 3,000.00
614
P 1,000.00
610
628
611
617
622
Subtotal
P19,000.00
618
Total
626
P42,339.00
624
Annual Operating Cost
619
625

620
B.1. Of ce Supplies
621
623
613
612
630
627
Bond Paper
615
Folder
629
Fastener
Printer ink black
5
616
6
614
6
610
1
Reams
628
Pieces
611
617
622
Pieces
Piece
618
P 150.00
P 6.00
P 3.00
626
P 180.00
624
P750.00
P36.00
619
P18.00
625
P180.00

620
621 Subtotal
623
613
612
630 P984.00
627
B.2. Utilities
615
629
Electricity
616
12
614
Months
610
P230.00
P2,760.00
628
B.3. General Services
611
617
622
618
System Maintenance
4
626
Quarters
624
P1500.00
P6,000.00
619
625

620
Total
P9,744.00
621
623
613
612
630
627
Testing and Evaluation
407
Testing and evaluation were carried out to determine the system's functionality,
615 408
especially in terms of providing the expected performance, processing
629 409 410
time/period, volume of data handled, and proper response to user inputs. This
is also the method of evaluating the system's overall results. In this study,
411,412
system usability was evaluated to determine its technical performance as
616
perceived by the target users.
614
System Usability
610 413 414
This was done to determine the level of system acceptability as perceived by
415
the target users. Based on the result from the survey, the respondents gave a
628 416 417
general rating of 6.4 with an interpretation of "Strongly Agree". The result
611
617
622
generally indicates that the system is easy to use, effective, informative, and
418 419
easy to understand and clear in the management of the projects information as
420
well as the bene ciaries. Speci cally, the expectations of the respondents as
618 421
to functions and capabilities had been archived by the system. Moreover, the
422 423
system has clear organization of information, the contents are very
understandable.
626
624
Table 11
System Usability Assessment Result
619
Criteria for the System Usability
625
Weighted

620
Mean
Rating
I. Functionality
621
623
613
612
630 I am satis ed with this system that it is easy to use.
627
6.1
Agree
615
The system gives accurate information for my work.
629
6.3
Agree
424
This system was performing the assigned task
616
6.3
614
Agree
631
610 425 426
I am able to complete my work quickly using this system
6.1
628
Agree
611
617
622
II. Usability
618 427
The system was easy to use and understand even by the older staffs.
6.6
Strongly Agree
626
The system was easy to learn.
624
6.6
Strongly Agree
619
It was simple to locate the information I needed.
625
6.4

620
Strongly Agree
The device was very ef cient.
6.1
621 Agree
623
613
612
630 III. Ef ciency
627
615
The system allows record and tracks information effectively.
629
6.3
Agree
428 429
The system can take care of onerous task with much greater accuracy.
616
6.4
614
Strong Agree
631
610
The system can effectively guide us if we make mistakes.
6.4
628
Strong Agree
611
617
622
The system has all the functions and capabilities I expected it to have.
7
Strong Agree
618 430 431
The system really give real-time inventory and effortless recording.
6.1
Agree
626
IV. Reliability
624
619
The system would help the head to be aware of the mistakes of the users.
625
6.1

620
Agree
432
The system provides accurate and real time inventory for the user.
6.4
621 Agree
623
613
612 433
630 The system guarantee ef cient information without confusion to the staff.
627
6.1
Agree
615
AVERAGE WEIGHTED MEAN
629
6.4
Strong Agree
616
614
631
610
628
611
617
622
618
Chapter 3
626
SUMMARY OF FINDINGS, CONCLUSIONS, AND RECOMMENDATIONS
624
Summary of Findings
619
The developers discovered that the Provincial Veterinarian's of ce uses a
625 434 435
manual method to manage funded project given based on the interview.

436,437
620
Furthermore, the of ce lacks good system for record management, inventory
438 439
and time-consuming information retrieval and reports production. The
4
developers came up with a solution that secures the projects and bene ciaries
621 information to prevent loss or misplacement, ease of access, and timely
623
613
612
630 generation of tabular reports in response to the de ned problems and issues in
627
the management of records.
Based on the identi ed needs, the Project Tracking System for Government and
615 441
Non-Government Funded Project of the Of ce of the Veterinarian was
629 442
developed with the following modules: administration, recording, monitoring
443,444
and report. The develop system was put through its test and evaluated for
usability. The respondents or users agreed on a rating for the system based on
616
the evaluation results, indicating that the system met their expectations,
614 445 446
especially in terms of feature like ease of use, visual clarity, language, and its
631
610 447
implementation in general.
628
611
617
622
Conclusion
The developers came to the following conclusion based on the study's ndings:
618
The Provincial Veterinarian's of ce is concerned about a lack of system in the
448
management of bene ciary pro les, project information, and manual method
of record keeping and retrieval. The Project Tracking System for Government
626 449
and Non-Government Funded Project of the Of ce of the Veterinarian has
624 450
enhanced record keeping and reporting quality and meets the client's needs
451
and expectations. The system's adaption needs little capital and has a low
619
operating cost, making it both affordable and cost-effective.
625

620
Recommendations
452
The developers have suggested the following for effective record management
and monitoring, smooth system adaption and operation, and potential creation
621 based on their ndings during the implementation and the above conclusions.
623
613
612
630
627
1. To familiarize and orient the primary users with the features and function of
453
the new system, orientation about the system must be held.
615 454,455
To ensure the effectiveness of the system, regular maintenance must be
629 456
performed to the record and reliability of the system.
616
REFERENCES
614
Article XIV OF 1987 Constitution. Retrieved on September 29, 2015 from
631
610
http://www.gov.ph/constitution/the-1987-constitution-of-the-philippine/the-
1987-constitution-of-the-republic-of-the-phiippines-article-xiv/
628
611
617
622 457
Agron-BAI,E.B DA-Computer-based Program to Enhance National Animal
Disease Management and Control Underway (2010)
https://www.of cialgazette.gov.ph/2010/10/12/da-computer-based-program-
618
to-enhance-national-animal-disease-management-and-control underway
Codd, E. (2017). Principles of Automation. Retrieved on 2017 from

626
http://www.nytimes.com/2003/04/23/business/edgar-f-codd-79-dies-key-
624
theorist-of-database.html
633
632 458
Cody, W. F., Kreulen, J., T., Krishna V., & Spangler, W,S (2009). The Integration of
619
business intelligence and knowledge management. IBM system journal.
625
http;//www.academc.edui/download/6787775/b13.pdf

620
Eton Digital (2015), Rapid Application Development (RAD)/ Prototyping Life

Cycle Retrieved on September 30, 2017, from
621 http/;ww.etondigital.com/services/rapid-application
623
613
612
630
627
Tapado, B. M., & Delluza, M. E. T. Equipment Inventory Management System
(EIMS). IJHSS .NET, 76.
615
629 459
Vergara, H., Butlig, R., Torrentira, J.L. (2019). "Integrated Veterenary Supply
460 461
Tracking System of the Of ce of the Provincial Veterenarian-Bohol". Bohol
Island State University – Bilar Campus, Zamora, Bilar, Bohol. Unpublished
616
Undergraduate Thesis.
614
631
610
628
611
617
622
618
626
624
APPENDICES
633
632
619
625

620
621
623
613
612
630
627
615
629
Appendix A
Letter of Intent
October 19, 2019
616
MS. STELLA MARIE D. LAPIZ, DVM
614
Provincial Veterinarian
631
610
New Capitol, Tagbilaran City, Bohol Philippines
Ma'am;
628 327 462
In partial ful llment of our requirement for our thesis, we the third-year
611
617
622
634
student taking up Bachelor of Science in Computer Science under the College
of Technology and Allied Sciences (CTAS) of Bohol Island State University –
463
Campus, Zamora, Bilar, Bohol would like to ask for your permission to conduct
618
a research study about your organization.
635 464 465
In connection with this, we would like to ask your good of ce to allow us to
636
conduct an interview and observation as our references. Rest assured that the
626 466
data we will gather will be used for purely academic purposes. Your approval
624 467
would be greatly appreciated.
633
632 468
We are looking forward to work with your organization.
619
Thank you and more power!
625
Respectfully yours,

469
620
(Sgd.) Eugen B. Lamoste
(Sgd.) Angelica A. Arcilla
(Sgd.) Maria Arla Fe A. Buslon
621 Endorsed by:
623
613
612
630 (Sgd.) DR, ARLEN B. GUDMALIN (Sgd.) STELLA MARIE D. LAPIZ, DVM
627
Dean, CTAS Provincial Veterinarian
Letter of Questionnaire Distribution and Implementation
615 470
March 30,2021
629
MS. STELLA MARIE D. LAPIZ, DVM

Provincial Veterinarian
616
New Capitol, Tagbilaran City, Bohol Philippines
614
631
610
Greetings!
637
It is our pleasure to inform you that the system "PROJECT TRACKING SYSTEM
628
FOR NON-GOVERNMENT FUNDED PROJECTS OF THE OFFICE OF THE
611
617
622
634
VETERINARIAN TAGBILARAN, CITY, BOHOL " is now in its nal phase. With this,
we would like to conduct benchmarking activities as part of the
implementation.
618 471 472
This will be conducted in your of ce at any time of your convenience. This
635
activity will allow you to assess our developed system and give feedback, as
636
well.
626
By this time, we would like to express our gratitude for allowing us to conduct
624 473
our thesis study. We are hoping for future collaboration with you, our dear
633
632
client.
619
May the good Lord continually bless you and your good of ce.
625
Thank you and more power!

620
Very truly yours,

(Sgd.) Eugen B. Lamoste
621 (Sgd.) Angelica A. Arcilla
623
613
612
630 (Sgd.) Maria Arla Fe A. Buslon
627
Endorsed by:
615
(Sgd.) DR. ARLEN B. GUDMALIN (Sgd.) STELLA MARIE D. LAPIZ, DVM
629
Dean, CTAS Provincial Veterinarian
APPENDIX B
System Usability Questionnaire
616
Instructions:
614
Please rate the usability of the system
631
610
Try to answer all items
637 474
Make sure these elds are lled in
628
Rating Scale:
611
617
622
634
Scale Description
7 Strongly Agree
6 Agree
618
5 Tend to Agree
635 475
4 Neither Agree or Disagree
636
3 Tend to Disagree
626
2 Disagree
624
1 Strongly Disagree
633
632
Criteria for the System Usability
619
Rating
625
I. Functionality

620
I am satis ed with this system that it is easy to use.
The system gives accurate information for my work.

621
623
613
612 476
630 This system was performing the assigned task
627
638 477 478

I am able to complete my work quickly using this system
615
629
II. Usability
479
The system was easy to use and understand even by the older staffs.
616
614
The system was easy to learn.
631
610
637
It was simple to locate the information I needed.
628
611
617
622
634
The device was very ef cient.
III. Ef ciency
618
635
The system allows record and tracks information effectively.
636
626 480 481

The system can take care of onerous task with much greater accuracy.
624
633
632
The system can effectively guide us if we make mistakes.
619
625
The system has all the functions and capabilities I expected it to have.

620
482 483
The system really give real-time inventory and effortless recording.
621 IV. Reliability

623
613
612
630
627
The system would help the head to be aware of the mistakes of the users.
638
615 484
The system provides accurate and real time inventory for the user.
629
485
The system guarantee ef cient information without confusion to the staff.
616
Make a list of the three aspects of this system software that you enjoyed the
614
most.
631
610
1.
637
2.
628
3.
611
617
622
634
List three aspects of the structure that you disliked the most.
1.
618
2.
635
3.
636
626
624
633
632
619
625

620
621
623
613
612
630
627
638
615
Guide Question for Interview
629
OPV staff
1. What is the of ce of the Provincial Veterinarian Mission?
486
2. Who are the prospect bene ciaries?
616
3. Who are the so-called funder of the Projects?
614
4. What is the needed information about the funder?
631
610 487
5. What are the needed information about the bene ciaries?
637
6. Who will receive the project from the funder?
628
7. What are the problems encountered in the present system?
611
617
622
634
8. What are the reports needed by the OPV about the projects?
9. How is the information kept and retrieved?
488
10. What is used in generating reports?
618
635
636
626
624
633
632
619
625

620
621 APPENDIX C
623
613
612
630 USER'S MANUAL
627
MAIN PAGE
638
A. ADMINISTRATION
615
A. Accessing the System
629
Steps:
Type your username and password
489
Then click "Login" button
616 490 491
If there's no existing account, click the link below the Login which is "Create
614 492
User Account"
631
610 493
Click "Add" button and provide what is required
637 494 495 496
Then click "Save" button and message box will appear
628
Click "Yes" to continue
611
617
622
634
B. DASHBOARD
Steps:
618 497
Click "Mission and Vision" button to view the content
635
Click "Reports" to view overall reports
636
Click "Contact us" to view contact details
626
Click "Add data" to enter the Main Form
624
Hover your mouse at the three (3) lines at the bottom part of the sliding
633
632 498
pictures to add more pictures to preview
619
625
Main Form

620
C. RECORDING PROCESS
A. Adding Project
Steps:
499
621 Hover the mouse to the icons from the left side and click "Add Project"
623
613
612 500
630 Click "Add" button to enable the textboxes and put the required details
627 501 502 503
Click "Save" button to add it from record in database
638 504
To change the details from the saved data click the data you want to change
615 505 506
from datagrid and click "edit" button
629 507 508
After editing click "Update" button
509
To delete the saved data, click the data you want to delete from datagrid and
510 511
click "Delete" button
616
614
B. Adding Bene ciary/Pass on
631
610
Steps:
637 512
Hover the mouse to the icons from the left side and click "Bene ciaries"
628
*refer to Adding Project steps
611
617
622
634 513 514
If the bene ciary pass it to others, click the saved data in datagrid then right
515 516
click and click "Pass On" button
517 518
Provide what is ask then click "Save" button, click "Close" button if not to
618
continue adding
635 519 520 521
To view the bene ciary, right click anywhere and click "View Pass on" button
636 522
To edit the saved data, click the data you want to change from datagrid and
626 523 524
click "Edit" button
624 525 526 527
After editing click "Update" button, click "Close" button if not to continue
633
632 528
editing
619 529
To delete the saved data, click the data you want to delete from datagrid and
625 530
click the "Delete" button

620
If the bene ciary passes it to the next again, click the saved data in the
531 532 533
datagrid who wants to pass it and click the "Pass" button
534 535
Provide what is being ask and click "Save"
621
623
613
612
630 C. Adding Users and Viewing Logs
627
Steps:
638 536
Hover your mouse at the left side and click "Users and Logs" button
615 537 538
To add, click "Add" button and provide what is required
629 539
Click "Save" button to add the data
540
To edit, click "the data grid speci c data" and click "Edit" button
541 542
After editing click "Update" button to continue
616 543 544
To delete, click the speci c data in data grid and click "Delete" button
614 545
You can view to history logs at the bottom data grid
631
610
637
D.VIEWING THE MAP
628
Steps:
611
617
622
634 546
Hover the mouse at the left side and click "Mapping" button
To view the bene ciaries in the speci c municipality, click the "municipality
547
link"
618
635
E. GENERATING REPORTS
636
Steps:
626 548
Hover the mouse to the left side and click "Reports" button
624 549
To fetch the data in that speci c span of date, click the date "From" and "To"
633
632
To generate all bene ciaries, click the date started recording "From" and "To"
619 550 551
where it ends and click "Load bene ciaries" button to generate the report
625

620
To fetch the bene ciaries' type of project they received, type the project type in
552
the search box and click "Load Project Type" button to generate the report
553
To fetch the bene ciaries' description they received, type the description in the
554 555
621 searches box and click "Load Description" button to generate the report.
623
613
612
630
627
638
615
629
616
614
631
610
637
APPENDIX D
628
Developer's Biodata
611
617
622
634
556
EUGEN B. LAMOSTE
557
Nickname : Huge
618
Place of Birth : Malid, Buenavista, Carmen
635 558
Birth Date : May 27, 1996
636 559
Age : 24 years old
626
Home Address : Malid, Buenavista, Carmen
624 560
Email Address : freamnuclitsas143@gmail.com
633
632 561
Religion : Roman Catholic
619 562
Citizenship : Filipino
625 563 564
Father's Name : Eugenio M. Lamoste

565
620
Mother's Name : Maximina G. Batulanon
EDUCATIONAL BACKGROUND
566
Elementary : Buenavista Elementary School
621 Buenavista, Carmen
623
613
612
630 , Bohol
627
Secondary :
638 567
Tertiary : Bohol Island State University
615 568
Degree Earned : Bachelor of Science in Computer Science
629 569 570
Work Experience : On the- Job Training
616
614
631
610
637
628
ANGELICA A. ARCILLA
611
617
622
634
Nickname :Angie
571
Place of Birth : Panique. Tarlac
572 573
Birth Date :June 16, 1996
618 574
Age : 24 years old
635 575
Home Address : Tangcasan Sur, Loay, Bohol
636 576
Email Address : Angelicaarcilla23@gmail
626 577 578
Religion :Roman Catholic
624 579
633
632 580 581
Father's Name :Alex Moreno Arcilla
619 582 583
Mother's Name : Teresita Custodio Adlaon
625

620
Elementary : Concepcion Elementary
Tangcasan Sur, Loay, Bohol
2009-2010
584
621 Secondary : Hinawanan National Highschool
623
613
612 585
630 Hinawanan, Loay, Bohol
627
2013-2014
638 586
Tertiary : Bohol Island State Univerity
615
Zamora, Bilar, Bohol
629 587
588
Work Experience : On the Job-Training
589
Hinawanan National Highschool
616 590
Hinawanan, Loay, Bohol
614
631
610
637
628
611
617
622
634 591
Maria Arla A. Buslon
592
Nickname : Arla
593
Place of Birth : Quezon City, Manila
618 594
Birth Date : February 22, 1999
635 595
Age : 22 years old
636
Home Address : Poblacion, Pilar, Bohol
626 596
Email Address : buslonarla22@gmail.com
624 597
Religion : Roman Catholic
633
632 598
619 599 600
Father's Name : Arnold E. Buslon
625 601
Mother's Name : Lilanie D. Azuelo

620
602
Elementary : Pilar Central Elementary School
Poblacion ,Pilar Bohol
621 2010-2011
623
613
612 603
630 Secondary : Virgen del Pilar Academy
627
Poblacion, Pilar, Bohol
638
2015-2016
615 604
Tertiary : Bohol Island State University
629 605
606 607
Work Experience : On the- Job Training
608
Tamboan Barangay Hall
616 609
Tamboan, Carmen, Bohol
614
631
610
637
628
611
617
622
634
618
635
636
626
624
633
632
619
625

620
1. an important → Word choice Engagement
a vital, an essential, an vital
2. to fast Incorrect verb forms Correctness

621
3. live-stocks; livestock; Livestock Text inconsistencies Correctness
623
613
612
630
627 4. , and Comma misuse within clauses Correctness
638
5. assistance → aid Word choice Engagement
615
6. , which Punctuation in Correctness
629
compound/complex sentences
7. that are coming Wordy sentences Clarity
616 8. of ce functions Wordy sentences Clarity
614
9. , particularly Punctuation in Correctness
631
610
63710. in the operation → Determiner use (a/an/the/this, Correctness

in operation etc.)
628
61111.
617
622
634 Presently, the of ce is practicing Unclear sentences Clarity
manual methods in managing the
funded project's information which
contributes to the problem in the
operation.
618
12. in Wrong or missing prepositions Correctness
635
63613. in Wordy sentences Clarity
626
14. the delayed Determiner use (a/an/the/this, Correctness
624 etc.)
63315.
632 , and Comma misuse within clauses Correctness
619
16. particularly → mainly Word choice Engagement
625

620 compound/complex sentences
18. large → Word choice Engagement

ample, considerable, extensive,
signi cant
621
19.
623
613
630
62720. Bohol, Punctuation in Correctness

638
61521. , which Punctuation in Correctness

629
22. the development of → Wordy sentences Clarity

developing
61623. State; state Text inconsistencies Correctness
61424.
The State shall give priority to Unclear sentences Clarity
research and development,
631
610
invention, innovation, and their
637 utilization; and to science and
technology education, training, and
628 services.
611
617
622
634
25. in → to Wrong or missing prepositions Correctness
26. in order to → to Wordy sentences Clarity
61827. , especially Punctuation in Correctness

635
63628. According to this article, the state Unclear sentences Clarity

shall give priority in adapting Science
626 and Technology in order to provide
more improvement to the community
624 especially for those in government.
633
632
29. The developed system is an of ine Unclear sentences Clarity
619 system which can help the staff in
managing and tracking of record
625 concerning to the funded projects of
the of ce.

62030. of Wrong or missing prepositions Correctness
31. more ef cient Incomplete sentences Correctness
32. The legality of the system is more Unclear sentences Clarity

621 ef cient when the development
623
613
612
630 applies theorem and concepts which
would cater to the needs of the
627 of ce.
638
33. be able to Wordy sentences Clarity
615
34. The theory of Edgar F. Codd's Incomplete sentences Correctness

629
Relational Database Management
System (Codd, 1995).
35. This Intricate text Clarity

616
36. data can be accessed Passive voice misuse Clarity
614
61037.
631 is used Passive voice misuse Clarity
637
38. a standardized Determiner use (a/an/the/this, Correctness
628
etc.)
61139.
617
622
634 report → reports Incorrect noun number Correctness
40. The relational database is used to Unclear sentences Clarity

ef ciently manage the funded
projects tracking within the
618 municipalities and allows
information in database les to be
635
readily retrieved and organized into
636
standardized or customized report.
62641. that were Wordy sentences Clarity

624
42. were implemented Passive voice misuse Clarity
633
632
43.
619
were implemented Passive voice misuse Clarity
62544. animal health information Intricate text Clarity

management capability

62045. livestock-related Misspelled words Correctness
46. it also Incomplete sentences Correctness
47. , and Comma misuse within clauses Correctness

621
63048.
623
613
612 the use of Wordy sentences Clarity
627
49. an inventory Determiner use (a/an/the/this, Correctness
638 etc.)
615
50. systems → system Incorrect noun number Correctness
629
51. mostly → mainly, primarily Word choice Engagement
52. are inventoried Passive voice misuse Clarity

616
53. developed → designed Word choice Engagement
614
54. developed, Punctuation in Correctness

631
610
637
55. is produced Passive voice misuse Clarity
628
61156.
617
622
634 Equipment Inventory Management Incomplete sentences Correctness
System (EIMS) an inventory systems
mostly developed and implemented
in production companies wherein the
raw materials used in manufacturing
a product are inventoried against the
618
number of products developed, and
635 the actual expenditures made until a
nished product is…
636
57.
626
Speci cally → Precisely Word choice Engagement

633
632
59. Speci cally, the system captures Unclear sentences Clarity
619 data as regards records of
equipment of each employee, tracks
625 the history of the equipment issued
for each employee and performs
automated inventory management

620 and generates reports as regards

inventory management of the
equipment.
60. that it Inappropriate colloquialisms Delivery

621
61.
623
613
612 that it Inappropriate colloquialisms Delivery
630

638
63. a total Determiner use (a/an/the/this, Correctness
615 etc.)
629
64. The similarity of this to the developed Unclear sentences Clarity
system is it involves tracking,
monitoring, management and control
of the resources is a pattern for a
total quality management in every
616
organization (Muller (2011)).
614
65. the recording Determiner use (a/an/the/this, Correctness
631
610 etc.)
637
66. of Wordy sentences Clarity
628
67.
611
617
622
634
projects → tasks Word choice Engagement
68. , and Punctuation in Correctness

61869. , namely Punctuation in Correctness

635
63670. Recording: This includes the Unclear sentences Clarity

recording of new projects,
626 bene ciary information and second-
hand bene ciaries of the funded
624 projects namely pass on information.
633
632
71. period of time → period, time Wordy sentences Clarity
619
72.
625
It will be given a period of time for the Passive voice misuse Clarity
updates of the projects

74. reports → noti cations, information Word choice Engagement

621
63076.
623
613
612 be able to Wordy sentences Clarity
627
77. in form of → in the form of Determiner use (a/an/the/this, Correctness
638 etc.)
615
629
79. have been Incorrect verb forms Correctness
80. been dispersed Passive voice misuse Clarity
616
61082.
631 be provided Passive voice misuse Clarity
637
83. Proper recording, monitoring of the Unclear sentences Clarity
628 projects that been dispersed and
reporting will be provided for quality
611
617
622
634
services of the OPV.
84. greatly → incredibly Word choice Engagement
61885. from → by Wrong or missing prepositions Correctness
63586.
, which Punctuation in Correctness
636

624
633
632
89. inventory → list Word choice Engagement

619
62590. inventory → list, stock Word choice Engagement

62091. chief → Chief Misspelled words Correctness
92. for responsible → responsible for Misplaced words or phrases Correctness
93. in Wrong or missing prepositions Correctness

621
63094.
623
613
612 been given Passive voice misuse Clarity
627
95. project → scheme Word choice Engagement
638
96. project's prospect Wordy sentences Clarity

615
62997. when they ask → asks Wordy sentences Clarity
99. Inputs are coming from the OPV staff. Monotonous sentences Engagement
616
The processes include recording,
614 administration, monitoring and
reports. The output provides decision
631
610 support to the provincial head.
637
628
101. To network the users Misplaced words or phrases Correctness
611
617
622
634
102. being used Passive voice misuse Clarity
103. To network the users, the server Unclear sentences Clarity

618 architecture is being used to connect
to the user PCs by a LAN (Local Area
635 Networking).
636
626
105. It covers the speci cation of the Unclear sentences Clarity
624
basic functionality of the system that
633
632
represents the work of the project
holder, staff and department head.
619
106. City, Punctuation in Correctness
625

107.
620 activity → action, movement, training Word choice Engagement
108. the activity of the of ce was done Passive voice misuse Clarity
109. the design, or a design Determiner use (a/an/the/this, Correctness

621 etc.)
623
613
612
630
110. During the analysis and quick design Unclear sentences Clarity
627 phase, researchers interviewed
identi ed respondents, had
638
document review as benchmark
615 activity of the forms use and reports
generated, also observing of how the
629 activity of the of ce was done to be
able to come up with design of the
prototype of the system de…
111. needed data Wordy sentences Clarity

616

614
631
610
637
114.
628 was repeatedly done Passive voice misuse Clarity
611
617
622
634
115. , it → ; it, , and it, . It Punctuation in Correctness
116. is develop → is developed Incorrect verb forms Correctness

618
117. system → plan Word choice Engagement
635
118.
636 the system was deployed Passive voice misuse Clarity
626
119. be use → be used Incorrect verb forms Correctness
624
120. basic → primary Word choice Engagement
633
632
121.
619 as well as → and Wordy sentences Clarity
625
122. be designed Passive voice misuse Clarity

123.
620 be used to Wordy sentences Clarity
124. is used Passive voice misuse Clarity

621
126.
623
613
612
630 popular → famous Word choice Engagement
627
127. a variety of → various Wordy sentences Clarity
638
128. reports → Reports Misspelled words Correctness

615
129.
629 the most Determiner use (a/an/the/this, Correctness
etc.)
130. can Wordy sentences Clarity
616
614
132. open source → open-source Misspelled words Correctness
631
610
133.
637 high-performance Misspelled words Correctness
628
611
617
622
634
135. MySQL – It is the world's most Unclear sentences Clarity
popular open source database,
enabling the cost-effective delivery
of reliable, high performance and
618 embedded database applications.
635
136. It was used Passive voice misuse Clarity
636
137. was conducted Passive voice misuse Clarity
626
138.
624 study respondents Wordy sentences Clarity
633
632
139. study → survey Word choice Engagement
619
625
141. these respondents Determiner use (a/an/the/this, Correctness

620 etc.)
142. were interviewed Passive voice misuse Clarity

621
144.
623
613
612
630 Some of this respondents were Unclear sentences Clarity
interviewed by the researchers in
627 order to gather the exact data
needed in the study.
638
145.
615 interview → interviews Incorrect noun number Correctness
629
146. An actual Determiner use (a/an/the/this, Correctness
etc.)
147. an observation Determiner use (a/an/the/this, Correctness

616 etc.)
614
148. , as well as observation on the ow Comma misuse within clauses Correctness
of the activity,
631
610
149.
637 be done Passive voice misuse Clarity
628
611
617
622
634
151. gather → collect Word choice Engagement
152. An actual participation as well as Unclear sentences Clarity

observation on the ow of the activity
618
is to be done in order to gather more
635
data and information needed in the
study.
636
153. Different documents and reports will Passive voice misuse Clarity
626
be reviewed
624
154. required forms for, Word choice Engagement
633
632 forms required by,
forms required for, forms required in
619
155.
625 propose → proposed Misuse of modi ers Correctness
156. , including Punctuation in Correctness

157. Different documents and reports will Unclear sentences Clarity

be reviewed to come up with the
design for the forms needed for the
621 propose system including the
possible input and output of data for
623
613
612
630 the features to be added.
627
158. , usability Punctuation in Correctness
615
629
160. were presented Passive voice misuse Clarity
161. Testing and evaluation were Passive voice misuse Clarity

performed
616
162.
614 Performance evaluation of the Passive voice misuse Clarity
system was expressed
631
610
163.
637 7 → seven Improper formatting Correctness
628
164. charges → charge Incorrect noun number Correctness
611
617
622
634
166. is presented Passive voice misuse Clarity
618
167. be given Passive voice misuse Clarity
635
168. a chance Determiner use (a/an/the/this, Correctness
636 etc.)
626
169. been introduced Passive voice misuse Clarity
624
170.
633
632
hand on → hand-on Misspelled words Correctness
171.
619 a rating Determiner use (a/an/the/this, Correctness
etc.)
625
172. be given Passive voice misuse Clarity

620
173. for them Wordy sentences Clarity
174. rating → placing, ordering Word choice Engagement
175.
621 tends → tend Faulty subject-verb agreement Correctness
623
613
612
630
176. tends → tend Faulty subject-verb agreement Correctness
627
177. that the Inappropriate colloquialisms Delivery

638
178.
615 con dents → con dent, con dence Misspelled words Correctness
629
179. To determine the acceptability of the Misplaced words or phrases Correctness
system
180. system's acceptability Wordy sentences Clarity

616
181. was computed Passive voice misuse Clarity
614
182.
631
610 system → system's Incorrect noun number Correctness
637
183. the de ned Determiner use (a/an/the/this, Correctness
628 etc.)
611
617
622
634
184. Computerized. Incomplete sentences Correctness
185. a computerized → Word choice Engagement

an automated, a automated
618
186. more easily → more quickly Word choice Engagement
635
187.
636
is also distinguished Passive voice misuse Clarity
188.
626 normal → regular Word choice Engagement
624
189. decision making → Misspelled words Correctness
633
632 decision-making
619
190. Is the one that will support the Incomplete sentences Correctness
625 decision making.
191. that is Pronoun use Correctness

620
192. inputs → input Incorrect noun number Correctness
193. which Pronoun use Correctness
194.
621 which Wordy sentences Clarity
623
613
612
630
195. add, Comma misuse within clauses Correctness
627
196.
638 its → their Pronoun use Correctness
615
197. the municipality, or a municipality Determiner use (a/an/the/this, Correctness
629 etc.)
198. who Pronoun use Correctness
199. be conducted Passive voice misuse Clarity

616
200.
614 method of Wordy sentences Clarity
631
610
201. The project holder must, Wordy sentences Clarity
637
The project holder has to
202.
628 the project, or a project Determiner use (a/an/the/this, Correctness
etc.)
611
617
622
634
203. projects → tasks, assignments Word choice Engagement
204. given → assigned Word choice Engagement

618
205. arrive → arrives Faulty subject-verb agreement Correctness

635
206.
636 by Wrong or missing prepositions Correctness
626
207. As the project arrive on the OPV, the Unclear sentences Clarity
624 project's information as well as the
project funder information by will be
633
632 given to the department head.
619
208. is assigned Passive voice misuse Clarity
625
209. , such Punctuation in Correctness


620
210. us → as Confused words Correctness
211. is distributed Passive voice misuse Clarity
212.
621 This information will be stored Passive voice misuse Clarity
623
613
612
630
213. on → in Wrong or missing prepositions Correctness
627
214.
638 the every Determiner use (a/an/the/this, Correctness
etc.)
615
215.
629 municipality → city Word choice Engagement
216. span of time → period, time Wordy sentences Clarity

616
218.
614 be considered Passive voice misuse Clarity
631
610
219. project's → projects Incorrect noun number Correctness
637
628
221.
611
617
622
634 the project, or a project Determiner use (a/an/the/this, Correctness
etc.)
222. a report Determiner use (a/an/the/this, Correctness

etc.)
618
223. , including Punctuation in Correctness

635
636
626
225.
624 status → quality, position Word choice Engagement
633
632
619
227. The present system of the of ce of Unclear sentences Clarity
625
the Provincial Veterinary
encountered dif culties in
processing and recording of data as

620 well as the transaction process due

to its manual operation.
228. the security of the accurate records Passive voice misuse Clarity
will be accrued
621
229.
623
613
612 It is needed to have a computerized Unclear sentences Clarity
630
system so that the security of the
627 accurate records will be accrued.
638
230. to access → from accessing Wrong or missing prepositions Correctness
615
231. They are preventing, or Incomplete sentences Correctness
629
It is preventing
232. the unauthorized Determiner use (a/an/the/this, Correctness

etc.)
616
233. to edit → from editing Incorrect verb forms Correctness
614
234.
631
610 , and Punctuation in Correctness
637
235.
628 an update Determiner use (a/an/the/this, Correctness
etc.)
611
617
622
634
236. It secured, or She secured Incomplete sentences Correctness
237. information → Word choice Engagement

618 report, statement, noti cation
635
238. be organized Passive voice misuse Clarity
636
239. properly → adequately Word choice Engagement
626
240.
624 There was no proper storage area for Unclear sentences Clarity
the sheet which contains all the data
633
632 where it can be organized safely and
properly.
619
241.
625 Real time → Real-time Misspelled words Correctness
242. Real time graphical and tabular Incomplete sentences Correctness

620 reports.
243. les of Wordy sentences Clarity
244. are mostly needed Passive voice misuse Clarity

621
245.
623
613
612
627
246.
638 a lot of → much Inappropriate colloquialisms Delivery
615
247. by just → just by Misplaced words or phrases Correctness
629
249. municipalities → municipality Incorrect noun number Correctness
616
250. Monitoring of the status of the Incomplete sentences Correctness
614 funded project in the of ce and in
every municipalities.
631
610
251. a software Determiner use (a/an/the/this, Correctness

637
etc.)
628
252. is a software that Wordy sentences Clarity
611
617
622
634
254. real time → real-time Misspelled words Correctness

618
255. the name Determiner use (a/an/the/this, Correctness
635
etc.)
636
256. the project Determiner use (a/an/the/this, Correctness
626 etc.)
624
633
632
258. name → Word choice Engagement

619
reputation, representation,
625 expression, character
259. the bene ciary Determiner use (a/an/the/this, Correctness

620 etc.)
260. And records the information about Incomplete sentences Correctness

the bene ciary with its name of LGU/
Barangay/ Purok, name of
621 bene ciary, date received, type of
projects, description, project cost,
623
613
612
630 quantity, and status.
627
261. the department Determiner use (a/an/the/this, Correctness
638 etc.)
615
262. easily → quickly Word choice Engagement
629
263. who → whom Pronoun use Correctness
264. the distributed Determiner use (a/an/the/this, Correctness

etc.)
616
265.
614 records → documents, papers, forms Word choice Engagement
631
610
266. are stored Passive voice misuse Clarity
637
628
etc.)
611
617
622
634
268. . tbl Improper formatting Correctness
269. tbl Unknown words Correctness
618
270. . tbl Improper formatting Correctness
635
271. tbl Unknown words Correctness
636
272.
626 that is Pronoun use Correctness
624
633
632
274. one who Pronoun use Correctness
619
275.
625 particularly → mainly Word choice Engagement

277. shows → show Modal verbs Correctness
278. in → on Wrong or missing prepositions Correctness

621
279.
623
613
612
630 staffs → staff Incorrect noun number Correctness
627
280. span of time → period, time Wordy sentences Clarity
638
281. record → records Incorrect noun number Correctness

615
282.
283. a tabular, or the tabular Determiner use (a/an/the/this, Correctness

etc.)
616
284.
614 includes → include Faulty subject-verb agreement Correctness
285.
631
610 an inventory Determiner use (a/an/the/this, Correctness
etc.)
637
286.
628 , how Punctuation in Correctness
611
617
622
634
287. involved → engaged Word choice Engagement
288. are involved Incorrect verb forms Correctness

618
289. user → users Incorrect noun number Correctness
635
290.
636 involve → involved Incorrect verb forms Correctness
626
291. are Redundant words Correctness
624
633
632
293.
625
294. generate visualize Redundant words Correctness

295.
620 The action may be taken by these Passive voice misuse Clarity
entities are: recording of new
projects and bene ciaries, viewing of
projects information with its updated
monitoring on time and generate
visualize tabular and graphical
621
reports.
623
613
612
630
296. , then Punctuation in Correctness
627
638
615
629
299. Tracking System: Waits for project Incomplete sentences Correctness

616 holder to input.
614
631
610 etc.)
637
628
302.
611
617
622
634 , then Punctuation in Correctness
303. of cer-in-charge Misspelled words Correctness

618
304. in-charge → in charge Confused words Correctness
635
305. Tracking System: Waits for of cer in- Incomplete sentences Correctness
636
charge to input.
626
306. project → projects Incorrect noun number Correctness
624
307.
632
633 record → Word choice Engagement
history, form, catalog, description
619
308.
625
the project Determiner use (a/an/the/this, Correctness
etc.)

309.
620 bene ciary → bene ciaries Incorrect noun number Correctness

311.
621 present → presents Faulty subject-verb agreement Correctness
623
613
612
630
312. the Search Determiner use (a/an/the/this, Correctness
627 etc.)
638
313. of information Wrong or missing prepositions Correctness
615
314.
629 tabular. Closing punctuation Correctness
315. menu. Closing punctuation Correctness
316. type → types Incorrect noun number Correctness

616
317.
614 report → reports Incorrect noun number Correctness
318.
631
610 report → Word choice Engagement
information, message, description,
637
info
628
319. which shows → that shows Pronoun use Correctness
611
617
622
634
320. is represented Passive voice misuse Clarity
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626
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344. from → on Wrong or missing prepositions Correctness
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629 identi cation of people involved in
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631
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373. basically Wordy sentences Clarity
637
374.
628 facilitates → facilitate Faulty subject-verb agreement Correctness
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376. these components were just Passive voice misuse Clarity

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383.
620 ensure → provide Word choice Engagement
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385. an accurate → an exact, a correct Word choice Engagement

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392.
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394. properly → correctly Word choice Engagement
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396. were used Passive voice misuse Clarity
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636
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400. useful → valuable, helpful Word choice Engagement
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407. were carried out Passive voice misuse Clarity
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408. terms of Wordy sentences Clarity

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412. evaluated → assessed Word choice Engagement
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626
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422. the clear, or a clear Determiner use (a/an/the/this, Correctness
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618 good → sound Word choice Engagement
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437. a good Determiner use (a/an/the/this, Correctness
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626
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454. To ensure the effectiveness of the Misplaced words or phrases Correctness
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marks, etc.
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463.
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473. By this time, we would like to express Unclear sentences Clarity
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624
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476. task. Closing punctuation Correctness

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528.
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560.
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The theory of Edgar F. Codd's Relational Database Management System (Codd,

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This study aims to develop an automated Project Tracking System for

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Signi cance of the Study

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Figure 1. Conceptual Diagram of the Study

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In designing the software, the researchers used the Rapid Application

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Figure 3. Rapid Application Development Model (RAD Model)

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The researchers ask permission from the Of ce of Provincial Veterinarian to

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OPERATIONAL DEFINITION OF TERMS

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Existing Process and Operation

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Event list of the present system

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Figure 6. Generation of Reports

Needs of the Existing

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PROJECT TRACKING SYSTEM FOR NON- GOVERNMENT AND GOVERNMENT

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Use case diagram

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Use Case Narrative- Recording of Information

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Use Case Narrative- Recording of Information

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Use Case Narrative- Searching Project

Searching Projects/ Bene ciary(UC2)

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Figure 10.Class Diagram of the Study

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