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LDRRMC Revised Guidance Notes V2
LDRRMC Revised Guidance Notes V2
Local Disaster Risk Reduction and Management Councils are at the forefront of
DRRM as they have the primary responsibility as first disaster responders under RA 10121.
As such, It is not the intention of this guidance note to only assess the compliance and
measure the effectiveness of the DRRM programs being implemented at the local level in
accordance with DRRM Act and the National DRRM Plan, but also for the National DRRM
Council and other intermediary LDRRMC to identify the correct strategy by which they can
support the LGUs in implementing an effective DRRM program in relation to their strengths
and identified gaps.
The National Disaster Risk Reduction and Management Framework emphasizes the
use of resources for disaster prevention, mitigation, preparedness and climate change
adaptation in order to effect the paradigm shift that will be more effective towards attaining
an integrated approach to genuine social and human development to reduce disaster risk.
Following this principle, the new checklist/instrument uses a recalibrated scoring mechanism
to put more emphasis and thus, encourage stakeholders to enhance their respective disaster
risk reduction activities particularly for the pre-disaster phase. Thus, the total score of 100
points have been re-distributed accordingly: Prevention and Mitigation = 35 points,
Preparedness = 30 points, Response = 20 points, and Rehabilitation and Recovery = 15
points. Note that in accordance with the new Gawad Kalasag guidelines, a score of 80% is
needed for an entry to be endorsed by the Regional Selection Committees to the National
Selection Committee.
I. MINIMUM REQUIREMENTS:
1. LDRRM Office
2. Permanent LDRRM Officer
3. Operations Center
4. LDRRM Plan (approved and patterned from the NDRRM Plan)
5. CLUP and CDP (updated or ongoing formulation)
6. LCCAP (approved and patterned from the NCCAP)
7. Other basic requirements specified under the RA7160
Absence of any of those aforementioned requirements would render the LGU, except
for the barangay categories, disqualified for applying to the Gawad KALASAG awards
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Multi-hazard maps – maps that highlight areas that are
affected or vulnerable of a particular hazard. Depending on the
information contained therein, it can also be considered a
hazard susceptibility map. The availability of these maps also
depends on what hazards the LGU is vulnerable or exposed
to. Maps can either be scientifically generated or drawn from
community experience of hazards. Scale (for available
scientifically generated maps) must be appropriate for the area
coverage of LGUs. Region and Province at 1:50,000
scale(note: landslide and flood hazard map at 1:50,000 scale
is completed and available with the Mines and Geosciences
Bureau MGB, DENR); Cities and Municipalities at 1:10,000
scale; Barangay preferably at a larger scale (1:5,000 scale).
Community driven hazard maps are also often generated for
barangays.
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• Complete, updated and disaggregated
2.1 Disaster Prevention and Mitigation PPAs in local plans and program (2
points)
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BDP), including medium-term and annual investment
programsallowing DRRM to be budgeted. A Joint DILG-DBM
Memo-Circular2011-1 also allows the use of 20% development
fund for DRR projects such as construction of evacuation
centers, rehabilitation of local roads or bridges, purchase or
repair of area-wide calamity-related alarm or warning system
and appropriate rescue operations equipment; and purchase
and development of land for relocation of victims of calamities,
among others. The NEDA Guidelines for Integrating DRR and
CCA in subnational development planning is already available
as guide for regional and provincial level planning. The HLURB
have issued a guideline on integrating DRR and CCA into the
CLUP. For Province, get a copy of its Provincial Development
and Physical Framework Plan (PDPFP).
Note!
- Rating scheme: 1 point for total PPAs amounting to 5% of total budget or less,
progressive points for more than 5%
- climate-tagged AIPs will receive premium/bonus point
- Source documents: PDIP/LDIP/AIP
Note!
- Rating scheme: 2 points for updated: CLUP – 9 years current and 6 years for
PDPFP
- Source Document: PDPFP, CLUP
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Children; Youth and students; Senior citizens; Persons with
disabilities; Victims of disasters and calamities; Non-
governmental organizations and Cooperatives
Participation in the implementation of PPAs are mainly on
monitoring and evaluation.
Note!
- Rating scheme: 2 points for participation non-state actors in all PPAs
- Source Document: Post-activity/terminal reports
Note!
- Rating scheme: 1 point foreach EWS per hazard with the presence of each of the
elements of sound EWS as stipulated in the protocol
- Source Document: EWS protocol
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4.2 Calamity loan agreement (1 point)
• MOU/MOA with financing insitutions
Note!
- Rating scheme: 2 points for LGUs with enacted environmental code; 1 for with
environmental ordinances only
- Rating scheme: 2 points for 80-100% environmental management PPAs
implemented
- Source document: SRE, LGU Accomplishment Report
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• Maintenance work undertaken
• Budget allocated and utilized
Note!
- Rating scheme: premium points for LGUs promoting green technology
- Source document: Infra audit report, maintenance record database
Note!
- Supporting Document: Minutes of the meeting
- Supporting Document: Minutes of the Committee meetings prior to the
Council Meetings
- Supporting Document: Certificate of Accreditation of non-state actors
(For Barangays)
1. Barangay Development Council: 6 points
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1.2 Regularity of meetings
1.3 Quorumn during meetings
1.4 Regularity of standing committees/task unit meetings
Note!
- Rating scheme:on personnel complement, Increase the weight for permanent
personnel. Province and HUCs/Cities- must comply with the law (4 plantilla). 1st -6th
class municipalities (atleast 1 plantilla)
- CapDev activities within the assessment period, at least 2 trainings each. Give
primary points for Advanced trainings, half point for Basic
- Supporting Document: Sample IEC attached in the entry,After activity
report,Certificate of Participation,
(For P/C/M/B)
3. Plans
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3.3 Communication Plan
Note!
- Plans must be 3 years current from the date of assessment
- Quality of LDRRMP (e.g., considers operations listo, CCA, GAD, in the plan)
- Additional Points for LGUs who have Local Climate Change Action Plan (LCCAP)
Note!
- Capacity Development or Training Activities (please note that advance training
should get whole points while basic training should only be half of the alloted pts.)
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from the business or private sector and other proactive means of
mobilizing resources for disaster preparedness. These may also be
documented as examples of best practices.
Alliances with private organizations and other institutions. MOU or
MOA are preferred as proof that DRR programs can be sustained and
imp[lemented. Additional points can be given to inter local
collaboration. LGUs among themselves enter into collaborative
partnerships that allow for sharing and coordinating in the benefits and
costs of delivery of public services and goods as wells as inter
jurisdictional activities, projects, programs, and plans.
Note!
- Supporting Documents: MOA and MOUs
- Supporting Document: Receipts, Photos
It is usually observed that not all LGUs competing for the KALASAG
experiences a major disaster during the year that their achievements
are to be reviewed. Hence, two options are provided to come up with
an objective criteria for disaster response. One option is to review the
demonstrated capability of those LGUs with no disaster response
operations and the other is to review the actual capacity of those
LGUs with disaster response operations. Voluntary assistance to
other disaster-striken LGUs may earn the nominee an added point.
Note!
- Supporting Docs: Logbooks and Reports
If the LGU has not suffered any major disaster in the preceding year,
review status of rehabilitation actvities which may have continuing as
a result of the most recent disaster that the area has experienced.
Try to see if the conditions for the disaster have not been address
recreated by the ongoing rehabilitation program or activities.
Restoration – determine if early recovery activities undertaken to
bring back the affected areas to almost normal condition.
Post Disaster Needs Assessment (PDNA) – determine if a PDNA has
been conducted to guide and plan for the recovery and rehabilitation
phase. Utilization of recommended PDNA reporting template
(DANA/DALA for barangays).
Validation of Pre-disaster Recovery Plan (in the event of a major
disaster)
Recovery Plan – In the formulation and implementation of a disaster
recovery plan, look for the involvement of all stakeholders especially
the communities affected by the previous disaster or a likely disaster.
With or Without disaster rehabilitation activities will be defined as:
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a) Without disaster rehabilitation activities – the LGU did not
experience a major disaster in the preceding year of review,
but may have experienced a major disaster in previous years
b) With disaster rehabilitation activities – the LGU experienced
a major disaster in the preceding year under review.
Note!
- Multi stakeholder As evidenced by terminal reports
- With disaster restorations - Supporting docs: reports, list of PPAs status of
implementation
Legend:
• - INDICATORS
• - Additional information
Note! - Guide to ratings
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