RESPONSE FROM TOWN OF SPRING LAKE The Town of Spring Lake ‘BOARD OF ALDERMEN OFFICE. OF THE MAYOR Janes P. O'Gara, Mayoe Pro Tem Chas V. Rey, Mayor James Chests, Aldean Richard P. Figgins, Alderman Dense Luss, Alderweman Frediks Sutheind, Aldeworan ADMINISTRATION ‘Addison D, "Tad" Dais 1V, Town Manager Rhoads D. Webb, Town Clerk Rober A "Tony Buzzard, Town Attorney ‘Memorandum for Mrs. Gay Tucker ‘August 31, 2015 Subject: Designation of Purchasing Card Program Administrator for Tow of Spring Lake ite Mrs, Gay Tucker as the Purchasing Card Program Administrator for the Town, 1, Purpose, To de re September 1, 2015. Designation will be reviewed annually and remain in effect of Spring Lake effes until eseinded, 2. Reference, Purchasing Card Policy, Town of Spring Lake (current working draft). 3. Duties ‘a, Provide day-to-day oversight of the Purchasing Card Program, Monitor changes promulgated by the Card Provider to ensure the Town Purchasing Card Policy remains in compliance with current Bank policies. », Maintain accountability of Town Purchasing Cards. Ensure individuals approved by the Town Manager to retain a Purchasing Card for daily Departmental use are properly trained, have received and understand the current Town Purchasing Card Policy, and have signed the Cardholder Agreement. ‘Additionally ensure security and safekeeping of Purchasing Cards retained on hand for occasional use by ‘Town personnel when specifically approved by the Town Manager. «. Maintain all records for Purchasing Card requests limits, cardholder transfers and lost/stolen/destroyed card information. 4. Upon receipt ofthe monthly Purchasing Card Statements from the Bank, distribute them to the appropriate Department Head to enable completion of Department and Cardholder end of month requirements «. Work with Department Heads to reconcile Purchasing Card transactions for each month with purchase receipts on the individual Cardholder Purchasing Card Log. £ Upon completion of the monthly Purchasing Card review/reconcilition, submit the monthly Purchasing Card review (via excel spreadsheet) to the Town Manager for final review/approval, Tad Davis Addison D, “Tad Davis V ‘Town Manager VOICE: (910) 4960241 300 sh Sure FAK (910) 41362667 Pou Offer 17 Spring ate, NC28300:0517 warn teary, 7