1

Ef f e c t s o f P o o r O r g a n i z a t i o n a l S k i l l s

1 2 3
Stress & Annoyance & Bad
Anxiety Strains in Impression/
DISORGANIZED (self/ others) Relationships Unprofessional
People/
Work/
Workplace/ 4 5
Virtual 6
Delays/ Errors/
Can you think
Failure to Failure to
of other
Meet Meet
effects?
Deadlines Standards

2
 Frozen Cold Hot!
Things you use Things you use
Things you rarely use
monthly/ quarterly daily/ weekly
1 1 1
ACTIVITY 1
2 2 2

Frozen 3 3 3

Cold 4 4 4

& Hot 5 5 5

6 6 6

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 TIP #1
Get rid of
CLUTTER!
REVISIT 5S.

6S Safety (Improve Safety)

7S Spirit (People/ Human Factor)
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 1. Which items will I discard/ keep/ remove
from the workplace? (Individual level)
ACTIVITY 2
2. Which items really need to go?
(Office level)
Taking 5S
Seriously 3. What can I commit/ How can I help
improve applying 5S in our workplace?

5
“Be regular and orderly in
your life so that you may
be violent and original
in your work.”
Gustave Flaubert
French Novelist

6
 YES NO

TIP #2 DO YOU
1. … have a To-Do-List?
USE A LIST,
2. …strictly use a Calendar ?
PRIORITIZE (phone, Outlook, Google, physical)
& REMIND! 3. … have a Notebook?

4. … set Alerts/ Alarms?

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 ACTIVITY 3
Create a
To-Do List/ Task List for
Oct 20-31

Excel: save as MYTASKS_10.20-31

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 ACTIVITY 3
Create a
To-Do List/ Task List for
Oct 20-31

Excel: save as MYTASKS_10.20-31

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 A Not B
TIP #2 Urgent,
Important
Urgent,
Important
USE A LIST,
PRIORITIZE Urgent,
Not
Important,
Not
& REMIND! Not
C Important
Urgent D

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 A = DO NOW! B = Schedule

Not
TIP #2 Urgent,
Important
Urgent,
Important
USE A LIST,
PRIORITIZE Urgent,
Not
Important,
Not
& REMIND! Important
Not
Urgent

C = Delegate D = DELETE!
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 Think of the achievements you are most proud of
and that have added most value to your life and
work.

ACTIVITY 4 Some Guide Questions:

• When you were working on them, how many
Focusing on of them fell into the ‘important but not
GRID B urgent’ category?

• What difference would it make to your life if

you devoted more of your time to ‘important
but not urgent’ work?

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The Sisyphus Effect
In Greek mythology Sisyphus or
Sisyphos was the founder and
king of Ephyra. He was punished
for cheating death twice by being
forced to roll an immense
boulder up a hill only for it to roll
down every time it neared the
top, repeating this action for
eternity.

Do you feel the Sisyphus effect?

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 Ms. Berna is a cashier in a hospital. She is just in her late 50's loved by
many hospital staff, patients and doctors. She's been with the company for
over 25 years.

The hospital has recently concluded its Strategic Planning and one of the
major directions the company intends to take is automation. BUT, Ms.
Berna does not buy the idea.

Mini- Berna loves to maintain her 7 notebooks. And encode data manually on
Excel.
Case Study The company wants to move to using a POS system and Quickbooks
(Applications/ Programs) but Berna feels she does not have the time nor
energy to learn these new programs - nor can she take several days away
from her function to train on these new systems since she only has part-
time and borrowed staff to replace her.

Audit after audit, various errors and findings have been raised and things
tend to point to Berna's manual process as the root cause of these errors.

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 Advantages of Automation
1. Lower operating costs
2. Reduces lead times
TIP #3 3. Increased output
4. Consistent and improved results
Automate 5. Reduced environmental footprint
6. Optimal space utilization
7. Easy integration

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 • Which of my tasks/ processes can
ACTIVITY 5 be automated?
Automate!
• How will it benefit me/
the company?

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 TIP #4
✓ Not for all tasks
The Power of ✓ Not never, not
the 'day after
Tomorrow tomorrow' but
'TOMORROW'
& other ✓ Allows a buffer
Time ✓ Not
procrastinating
Management but expanding
your lead time
Tips
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 What were you doing then?

8PM last night

9PM last night
10PM last night
Beyond 11PM
The RAC 6AM today
Method 7AM today
8AM today
9AM today
10AM today
11AM today
Noontime today

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 Virtual To-Do Lists
•Any.Do: http://www.any.do
•Google Keep: https://keep.google.com/u/0/
•Trello: https://trello.com
TIP #5 •Wunderlist: https://www.wunderlist.com
•Instapaper: https://www.instapaper.com
•RescueTime: https://www.rescuetime.com
Leverage •RememberTheMilk: https://www.rememberth
emilk.com
Technology For Project Management:
https://blog.hubspot.com/marketing/free-
project-management-software

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 TIP #6
Boost Your
Project Management Skills

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 TIP #6
3 4 5
1 2
Planning & Managing Managing
Leadership Negotiation
Boost your Scheduling Costs Risks

Project 6
8
Critical 9 10
Management Comm
Skills
7
Coaching
Thinking/
Problem
Managing
Quality
Reporting
Skills

Skills Solving

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 6 T i p s : O R G A N I Z AT I O N A L S K I L L S

1 2
Get rid of Use Lists, 3
CLUTTER! Prioritize, and Automate
(5S) Remind
RECAP
4
6
Use the
5 Boost your
Power of
Leverage Project
Tomorrow
Technology Management
(+ Time
Skills
Management)
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 Recommended Videos

1. VUCA : https://www.youtube.com/watch?v=fw-bej3lmE0
2. The Disorganized Workplace: https://www.youtube.com/watch?v=iMBcoKacPb4
3. 5S Methodology: https://www.youtube.com/watch?v=8gKJ3_Hm3dM
4. Prioritizing/ The Eisenhower Matrix:
https://www.youtube.com/watch?v=czh4rmk75jc&t=124s
5. Using a List: https://www.youtube.com/watch?v=4ysyybi4068
6. The RAC Method: https://www.youtube.com/watch?v=VUk6LXRZMMk&t=152s
7. Project Management Skills: https://www.youtube.com/watch?v=tr81Oiwn9QA

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MARAMING SALAMAT PO
connect.hro@gmail.com
FB: fb.com/hrophl

Red Grimares
FB: fb.com/redgrimares

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